Administrative Officer

**Purpose**

Supporting the senior management team of the Department and the wider group of the Department's officers.

**Roles and Responsibilities**
- To provide high quality and accurate typing/word processing of reports, statutory advice and course materials, formatting and distribution of reports and statutory advice, including monitoring the statutory timescales of these reports, including work of a confidential nature.
- To word process course materials using PowerPoint.
- Input of referral information, data and maintenance of database information, producing reports from this data and liaising with the Synergy team.
- To advertise and administer training courses on Synergy and School’s Extranet and collating evaluations and charging for attendance.
- To make arrangements for meetings and training events including the booking of venues.
- Liaise with internal and external agencies regarding referrals.
- To assist with appointment and other diary commitment planning and organising.
- Open and distribute incoming mail and prepare outgoing mail for courier collection.
- Provision of a message taking service following telephone calls and signposting callers where appropriate to other services, including providing advice to members of the public and dealing with complaints.
- To receive clients and visitors.
- Responsibility for the development and maintenance of comprehensive, confidential records and archive systems. Both paper records and computerised.
- To respond to and maintain records relating to statutory and other timescales for EPS communications.
- Maintaining data for the Early Years Education Team including monitoring the requirement by age for referral of children to other services.
- To support in dealing with the work of absent colleagues in the Business Services team.
- Provision of clerical support and maintenance of the waiting list for the Portage Service.
- Supporting the following teams in the activities they undertake within a range of associated SEND Support Teams based at Spennymoor:

- Educational Psychology Service
- Cognition & Learning Team
- Movement, Sensory Motor Team
- Autism & Social Communication Team
- Speech & Language Support Programme
- Durham Portage Service
- Emotional Wellbeing & Effective Learning Teams
- Invoicing for courses and sale of publications.
- Assist with ordering and distributing stationery items, carrying out stock checks of stationery and equipment.
- Photocopying, binding, laminating, scanning of documents.
- Ensure documents and information are kept safe and secure in line with Data Protection and Caldicott requirements.
- Given the dynamic nature of the role and structure of Business Services at the present time, it must be accepted that, as the Service’s work develops and changes, there will be a need for adjustments to the role and responsibilities of the post.

**Mandatory Compliance Requirements**
- CV
- Eligibility to work in the UK.
- The last 2 years written references with all gaps verified.
- NVQ Level 3 in Business Administration
- Admin experience.
- A team with over 20 years Administration Public Sector/Trades/Built Environment/Construction Recruitment experience
- Access to a wide selection of vacancies across the UK
- The choice of PAYE or Limited company schemes
- Weekly payroll service
- Excellent rates of pay

Pay: £11.50-£11.78 per hour

Work Location: In person

Reference ID: 1003399914926492