Document Management Assistant

2 months ago

Chesham, United Kingdom IBB Law Full time

Term: Contract Duration: 3 months Working hours: Part-time Department: Facilities Location: Chesham
IBB offers all its staff exceptional opportunities in an exciting and supportive working environment. Our culture encourages our individuals to develop expertise and eminence in their own professional area. To do this requires the hard work and dedication of leading individuals throughout our Business Support teams.

As West London’s leading law firm, IBB enjoys a reputation for representing significant clients in complex legal matters. We are always looking for talented individuals with the ability, integrity, and initiative necessary to maintain these qualities and to ensure that our firm continues to be a stimulating and rewarding place to work.

**What we look for**

As a growing firm, we recruit professional business support staff at all levels. We look for individuals who
- flourish in a challenging professional environment
- actively seek to add value in all that they do
- are eager to work hard, learn new skills and take ownership of their career
- embrace the ethos of IBB and share our core values
- have a record of academic excellence and personal achievement
- are excited about the prospect of being a part of IBB

We value the skills, knowledge, expertise and relationships that quality individuals bring to the firm. At the same time, we are sensitive to the challenges involved in making a transition to a new firm, and we therefore invest considerable time and resources to facilitate your integration in to the firm.

**Fixed Term Contract (3 months), **Part Time - 1 day per week**

To assist the Document Manager with projects relating to historical archived files and documents.

Key Responsibilities
- Assist with on-site file culling and subsequent update of SOS Connect in accordance with Office Manual/QBE guidelines.
- Assist with reviewing the data entry of Wills and Deeds in storage on the RMS (Record Management System).
- Assist with research relating to historical deeds/documents.
- Assist with scanning and converting archival documents into electronic data.
- Assist with barcoding on-site archival deeds/documents for external storage.
- Data input as and when required (CRM and PMS).
- Assisting with other general administrative duties as directed.

Person Specification
**Qualifications**
- Studying towards a law degree.

**Skills and Experience**
- Excellent organisational skills with the ability to use own initiative and work with limited supervision and able to work to deadlines whilst maintaining the highest quality standards and attention to detail.
- Strong oral and written communication skills.
- Able to demonstrate confidentiality and personal integrity in all aspects of work.

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