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Specialty Administrator for Anaesthetics
3 months ago
**Main area**
- R&D - Speciality Administrator**Grade**
- Band 5**Contract**
- Permanent**Hours**
- Full time - 37.5 hours per week**Job ref**
- 180-RD-245088**Employer**
- Cambridge University Hospitals NHS Foundation Trust**Employer type**
- NHS**Site**
- Addenbrookes Hospital-Division R&D**Town**
- Cambridge**Salary**
- £28,407 - £34,581 p.a. pro rata**Salary period**
- Yearly**Closing**
- 03/03/2024 23:59**Interview date**
- 12/03/2024Job overview
To oversee the Trust-based administrative services to NHS England East of England (NHS England EoE) Postgraduate School of Anaesthesia. To provide administrative support to the listed specialities including Training Programme Directors and senior clinicians.
The School of Anaesthesia oversees training programs in Anaesthesia, Intensive Care Medicine, Pain Medicine and ACCS (Anaesthesia)
Main duties of the job
Provide administrative support and guidance to the Head of School (HoS), Training Programme Directors (TPD), and NHS England, East of England (NHS England EoE) for NHS England related tasks, as required.
Organise and support the organisation of face-to-face and TEAMS meetings between the relevant specialties’ trainees and members of their Training Committee (outside the RCP process)
Oversee the delivery of the Regional Training Days.
Maintain up to date lists and contact details (including on the NHS England EoE website)
Working for our organisation
**Our Trust**
Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 11000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.
Detailed job description and main responsibilities
Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
This vacancy will close at midnight on the 3rd March 2024.
Interviews are due to be held on the 12th March 2024.
**Benefits to you**
We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.
Person specification
**Qualifications**:
Essential criteria
Educated to degree level or NVQ level 4 or equivalent.
- Customer Service/ Business Admin /ITQ or equivalent professional experience.Desirable criteria
Secretary qualification or equivalent.
Team leader/management qualification.
- Specific technical/professional qualification (if applicable).Experience
Essential criteria
Organising courses and events virtual and face to face.
Producing accurate financial costings for courses and events.
High level administrative experience.
Prioritising, planning and organising own tasks.
Experience of dealing with difficult situations and confrontations.
- Data entry experience and documentation.Desirable criteria
Previous experience of working in NHS.
Organising events face to face and virtual.
High level administration experience.
- Experience of finance.Knowledge
Essential criteria
Confidentiality and data protection processes and procedures.
Customer service.
Good working knowledge of office procedures and all Microsoft office packages.
Good working knowledge of arranging TEAMS meetings.
Knowledge of arranging Training events.
Knowledge of finance.
Awareness of anti-discriminatory issues.
- Flexible and adaptable approach including a flexible approach to hours.Desirable criteria
Knowledge of the Trust including awareness of priorities.
Knowledge of Trust information systems.
Knowledge of Medical Terminology.
- Knowledge of TEAMS.**Skills**:
Essential criteria
Ability to work under pressure.
Ability to take minutes to a high standard.
Ability to set up TEAMS meeting.
Ability to set up training events virtual and face to face.
Ability to organise and manage own time and others to keep to schedule and deadlines.
Ability to manage projects.
Ability to use own initiative and work autonomously.
Leadership skills.
Willing to take on/learn new skills.
Ability to show attention to detail and accuracy.
Ability to adapt to chang
