Finance Assistant

3 months ago

Swindon, United Kingdom Coate Water Care Co. Ltd Full time

Job Title **Finance Assistant**

Reporting to **Financial Controller**

Salary**:£22,500 per annum**

Contracted Hours **40 hours per week**

Location **Based at Head Office, Swindon (may require sight visits)**

Scope **The role is responsible for supporting the Head Office functions including but not limiting to; Payroll, Purchase & Sales Ledger, Accounting and Audit Processing. It will be the lead position on all homes financial processes to ensure that compliance is in line with company policies.**

Key

Accountabilities
- Supporting Payroll with processing of Employee information. This will include but not be limited to;
1) Starters & Leavers

2) Timesheet processing

3) Review and monthly payroll submission

4) Post Payroll processes such as Pension/NI

5) AD-hoc processing as and when required
- Supporting Purchase Ledger processes. This will include but not be limited to;
1) Supplier statement reconciliations

2) Bank Reconciliation

3) Petty Cash Reconciliation

4) Support and Review all Purchase Orders, chasing where required

5) Processing Invoices into supplier accounts, accurately reporting the Creditors.
- Supporting Sales Ledger processes. This will include but not be limited to;
1) Local Authority Reconciliations (completed weekly/monthly)

2) Support Admission/Discharge Processes (Including opening and closing billing line and statement of accounts for admissions and discharges).

3) Amendment to resident contract/fee terms on a ad-hoc basis from the Local Authority.

4) Support the Income Reconciliation within the set month end timetable

5) Issuing Reminders/Action notices to outstanding balances due from debtors in line with the credit control policy and procedures.

6) Raising unpaid debtors to the Revenue & Credit Control Manager for resolution.

7) Ad-Hoc Duties to support revenue and credit control processes.
- Supporting Accounting & Audit Processing. This will include but not be limited to;
1) Home Audits including reporting and compliance analysis to identify any gaps within the company processes to be resolved within a timely manner.

2) Central Audits including homes data analysis to ensure completeness and validation of data held within the system.

3) Ad-hoc reporting. This will support SMT key decision making at quarterly and annual budget/forecast setting.

4) Review monthly Amenities/Resident Personal Money Reconciliations to ensure company compliance has been met.

5) Support the implementations of new policies and systems in the homes from time to time as required.

**ESSENTIAL**

**DESIRABLE**

**Qualifications**

GCSE English and Maths (A-C) Grade or equivalent
IT Literate - MS Office

Administrative Qualification

**Knowledge & Experience**

Demonstrate experience of working within a administrative role

Experience of working in a high transaction, labour intensive business

Knowledge of the Care Sector

**Skills & Abilities**

Able to work independently

Able to prioritise set tasks, often conflicting tasks
Approachable
Strong team player respecting of others
Empathy with Company objectives
Strives to continually improve own performance
Well-developed interpersonal and communication skills, working with internal/external stakeholders
Computer Literate
Intermediate Excel
Microsoft Office

**Salary**: £22,500.00 per year

**Experience**:

- Finance Assistant: 1 year (preferred)

Work Location: In person

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