Personal Assistant

4 weeks ago


Manchester, United Kingdom Reed Business Support Full time

REED are looking for an experienced Administrator to support Partners, along with the professional team who works with them.
The role is full time, hybrid and fixed term for 9 months based in the heart of Manchester's City Centre.

Salary - £25,000K

Main responsibilities
- Full range of Secretarial/PA duties for partner and other fee-earners in the P&D team in Manchester as well as providing support across the whole department working closely with the support group. A degree of flexibility in assisting one another where possibleis essential.
- Diary management; booking meetings both internally and with clients, and occasionally off site; arranging meeting rooms; and ordering refreshments as and when required.
- Answering telephones for and on behalf of partner and fee-earners, taking messages and passing to alternative team members as appropriate. Dealing with internal and external queries wherever possible
- Copy typing up, and formatting, of reports.
- Assisting the Partner in coordinating and recording business development activity within the department
- Completing timesheets and entering these into the system when required.
- Helping to draft and submit fee proposals on behalf of partner.
- Managing financial data for the partner.
- Working with the compliance team, finance team and billing co-ordinator to ensure that invoices are sent out accurately and in a timely fashion each month.
- Liaising with partners and assistants in respect of scope of work and fees on a monthly basis; raising invoices and issuing them to clients.
- An understanding of PO’s and billing.
- A basic understanding of contracts and sub-consultancy arrangements in relation to insurance liabilities would be helpful
- Liaising with the billing co-ordinator in respect of Credit and Re-Issue requests.
- Liaising with Credit Control in respect of unpaid bills for the partner.
- General office duties to ensure the smooth running of the department including filing, copying, binding, scanning and correspondence when required.
- Providing cover for other support staff when required.

About you
- Excellent communication skills, both written and verbal, coupled with an eye for detail, personal resilience, a commitment to excellence, a can-do attitude and the ability to deliver high-quality work to tight deadlines.
- Administrative and organisational skills to prioritise and ensure work is processed and commitments are met to agreed deadlines.
- Fast and accurate typing (60wpm+), combined with an advanced knowledge of Word and a sound knowledge of Excel and PowerPoint.
- Experience in a similar role.
- Highly organised and capable of getting things done, working to tight deadlines, using initiative and common sense.
- Self-motivated with a real desire to deliver excellent customer service.
- Ability to learn bespoke software programmes.


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