Head of PMO

Full details of the role can be found in the attached JD. Project, programme and change management The post holder will: Provide PMO support to key strategic priorities in line with the corporate objectives by ensuing a standardised approach to the management of portfolios, programmes and projects. Providing expertise to the organisation through the PMO and delivery of the strategic priorities including support and training of staff on portfolios, programmes and projects methodology Establish and maintain a logical and organised programme management office, including the management of papers, project documentation and the organisation of meetings, and lead on the creation and improvement of processes, procedures and tools. Ensure appropriate progress and delivery reports are produced for efficiency schemes and ensure that schemes are consistently using the agreed template documentation and processes.

Provide leadership as part of the wider multi-disciplinary team working on large programme delivery to promote the wider programme management approach set out for the delivery of programmes across UHN. Lead the programme management office (PMO), developing and maintaining a professional and effective PMO function across both Trusts and supporting clinical, operational and corporate colleagues to develop and deliver their programmes in line with the wider strategic priorities and efficiency programme Provide specialist project guidance and advice to project leads, SROs and individual project teams within the programme, supporting in a structured way the development and delivery of the programme from identification of work through project proposals to delivery and monitoring and evaluation. Ensure project owners understand and have put in place appropriate project and programme documentation e.g. plans-on-a-page, project plans, financial costs and savings, KPIs, risks, issues, dependencies, highlight reports, and that these are completed to agreed standards, and provide assistance to develop these where required.

Work with the UHN PMO to ensure consistency with Trust / Organisation processes and documentation. Maintain the overall integrity and coherence of the programme and develop and maintain the programme environment to support individual projects and initiatives within it. Build and sustain effective relationships with a wide range of divisional managers, divisional directors, clinical leads, project leads, executive SROs, the finance team and external groups, e.g. system partners and wider regional and national groups to help promote projects effectively to effect buy-in.

Work closely with the Programme Director ad senior finance colleagues to provide assistance to the development of phasing of projects and ensure alignment between phasing and interdependent projects/programmes across the organisation/system. Engage with programme colleagues and stakeholders to maintain the prioritisation of projects and supporting programmes of work to ensure alignment with UHN strategic objectives. Ensure appropriate forums and discussions are held in line with the UHN prioritisation framework and ensure mechanisms and governance are in place to align programmes and resource to these priorities. Play a pivotal role in ensuring project leads are supported to develop and maintain appropriate documentation to support robust delivery Work closely with the Health Intelligence team to use data to track and monitor progress against programme delivery.

Provide and receive highly complex, sensitive and contentious information and complex analysis; share this information with project owners, service and divisional teams where agreement or co-operation on agreeing the next steps for delivery are required. Work with the UHN PMO to devise, manage and update policies and procedures, ensuring the adoption of best practice methodology, rules, standards and thresholds. Responsible for linking people, programme resource and delivery to organisational strategy. Monitoring and reporting Provide regular reporting to the Programme SRO and the senior hospital leadership teams in the agreed format.

Develop, deliver and continuously improve reporting to be shared in a timely fashion on the development and delivery of the strategic priorities programme for use in a range of governance meetings Maintain the programme overall plan including the critical path, tracking interdependencies and associated initiatives, as well as emerging initiatives which impact the delivery of the programme Undertake effective tracking and analysis of regular programme updates and monthly highlight reports, making judgments on the validity of the information and following up accordingly; present a real-time, comprehensive, and prioritised report on project performance, risks ratings, progress against milestones and metrics, escalating to the Programme Director and Executive SROs where projects are not consistently delivering against their agreed project plans. Ensu