Training Hub Administration Officer

2 months ago


Birmingham, United Kingdom South Doc Services Full time

Title: Training Hub Administration Officer

Responsible to: Training Hub Lead

**Job summary**

The post holder will support a portfolio of projects relating to the delivery of education and training and workforce development across Birmingham Solihull ICS (BSol Integrated Care System) working with key stakeholders including, but not limited to, BSOL ICS, primary care employers, Primary Care Networks, Health Education England (HEE), health education institutes (HEI), and NHS England.

The Training Hub Administration Officer will assist the Learning and Development team in organising and scheduling training and continuing professional development (CPD) sessions including management of the training diary, locations, bookings, trainers, website and finance. The individual will demonstrate a commitment to high standards of service delivery and training.

The post holder is responsible for providing administrative support for the Training Hub, acting as the first point of contact and as a focal point of communication between Training Hub.

**Key responsibilities**

The post holder will be employed to deliver duties and responsibilities as listed on behalf of South Doc Services, SDS Training and Education and SDSmyhealthcare:
Support with Learning and Development activities, which includes:

- Arranging training as requested, booking rooms, noting attendance and non-attendance to relevant records.
- Create and report on training needs analysis
- Generating certificates, completing post training/event tasks including collating evaluation and maintaining the relevant records
- Assisting with communication and engagement plan activities
- which includes creating content for social media platforms and newsletter
- Supporting with daily training queries and set up.
- Support with TH finance activities from training events, sending invoices to Finance team and updating relevant records

Provide support as required to both trainers and delegates at training sessions/events/conferences held by the Training Hub

Support with SDSTraining and Education activities: arranging Basic Life Support and Venepuncture Training

Secretarial duties for the professional network meetings and other board meetings
- including taking minutes, creating and disseminating agendas, setting up team meetings and general diary management

Coordinating Training Hub meetings, making notes and recording actions and update team activities

Ensure data information input is carried out in a timely, efficient and accurate manner. Collect data and update database and create reports

Provide administration support for setting up learning and development systems

Provide administrative support to all the Training Hub team and implementing new systems

Supporting with creating resources for practices and other key stakeholders

Contacting practices and engaging with other key stakeholders

Handle other telephone and general enquiries, taking messages where necessary

Any other delegated duties considered appropriate for the post

**Communication**:

- Communicate effectively to deliver excellent customer service
- Promote effective teamwork with all staff
- Provide appropriate communication to identify problems and solutions promptly

**Special Requirements of the post**:

- An understanding, acceptance and adherence to the need for strict confidentiality

**COVID-19 vaccination statement**

COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. We do encourage our staff to get vaccinated. We will be checking the vaccination status of all new starters so that we can manage individual and environmental risks, and so that we can support those who may be undecided about vaccination. If you are unvaccinated there is helpful advice and information at birminghamandsolihullcovidvaccine.nhs.uk where you can also find out more about how to access vaccination.

**Job Types**: Part-time, Fixed term contract
Contract length: 12 months
Part-time hours: 30 per week

**Salary**: £10.43 per hour

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Work from home

Schedule:

- Day shift
- Monday to Friday

Work Location: Hybrid remote in BIRMINGHAM

Application deadline: 07/03/2023
Reference ID: 414


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