Lead Outdoor and Office Assistant

3 weeks ago

Wembley Central, United Kingdom Additional Resources Ltd Full time

**Lead Outdoor and Office Assistant**

**Location: Central London**

**Salary: £27,000 per annum + Excellent Benefits**

An exciting opportunity has arisen for a **Lead Outdoor and Office Assistant ** to join a leading set of commercial barristers’ chambers supervising two other members of the team. Salary £27,000 plus Bonus & Pension Scheme. The role is an active part of the post room team.

**The Role**:
**The Lead Outdoor and Office Assistant **will ensure the smooth running of the post/copy room and to undertake the range of post room duties and other tasks to support the smooth and efficient running of Chambers. This is a busy and varied role thatis key to the smooth running of chambers’ activities, including assisting with court appearances.

**Lead Outdoor and Office Assistant **Responsibilities**:

- Ensure communication and organisation are of the highest standard when dealing with barristers and staff.
- Liaise with the members of the team and other clerks to ensure the smooth running of the department.
- Keep the team informed of requirements and outstanding actions that require follow up.
- Ensure all tasks are being completed and organised within the team in line with the post room protocol.

**Day-to-day duties for the team include**:

- Taking barristers documents/papers to and from various courts, solicitors’ offices and arbitration centres in London
- Checking the Court lists daily and liaising with barristers to check whether they need assistance with their documents to and from court
- Photocopying and printing of documents - advising clerks of charges as appropriate (following the protocol)
- Arranging external photocopying
- Keeping all photocopiers and printers filled with paper in all areas.
- Carrying out daily checks of all barrister floors and staff areas for paper, jams, toner, stationery supplies
- Ensuring weekly that all stock is refilled and contacting suppliers if new stock (for example paper, pens, files etc) needs to be ordered
- Organising the distribution of the post and DX each morning with your team
- Taking post to the post office daily and delivering mail by hand for members of Chambers (in the local area)
- Delivering skeleton arguments to courts and other chambers
- Arranging delivery of / delivering documents out of London

**What we are looking for**:

- Have the organisational and prioritisation skills to manage and allocate the team’s workload
- Have strong logístical skills
- Be proactive and efficient, using your initiative to identify and implement service improvements
- Be able to work well with a wide range of people, while also being confident working independently
- Be able to work well in a pressured environment to prioritise and deliver on multiple demands
- Have excellent communication skills - both written and oral
- Be polite, friendly and of smart appearance
- Be able to demonstrate a positive attitude in challenging circumstances
- Be able to handle confidential information discreetly

**Benefits**:

- Bonus Scheme
- Hours 40 hours a week on a shift system between 8am and 6pm
- Holiday entitlement - 20 days plus bank holidays 22 days after one year and 25 days after two years
- Pension Scheme - employer contribution
- After completion of probation: Private Health Care, Group Life Assurance, season ticket loan and bonus scheme

**_Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003._

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