Child Death Review Process Administrator
3 weeks ago
An opportunity has arisen for an administrator to support the statutory Child Death Review process within University Hospitals Sussex Foundation Trust.
You will work as part of the supportive children's safeguarding team and be based at a chosen hospital site with occasional cross site working as required by the role and service.
To provide efficient and confidential administrative support for the Child Death Review process across University Hospitals Sussex (UHSx).
To work alongside the hospital safeguarding teams to support the overarching safeguarding agenda and child death review process.
Take accurate notes and minutes at Child Death Review and other meetings as required.
To provide efficient and confidential administrative support with regard to enquiries from staff, patients, and clinicians.
To co-ordinate diary events and arrange meetings including room bookings, sending invitations, agendas and associated paperwork and presentations for all meetings as required.
Ensure administration work and correspondence is promptly dealt with, being aware of sensitive and contentious issues and information. Monitor the progress of any action and deadlines to be met. This will include liaising with the managers, system partners, clinicians, investigating officer, reviewers, and partner agencies.
To establish and maintain office systems and administrative procedures to achieve high standards of clerical service for UHSx child death review process team.
To maintain effective communication and working relationships within UHSx and other health organisations ; Integrated care Board (ICB) Child Death Review Team, Social Care, Coroner, Police and partner agencies to promote effective joint working.
Join us at UHSussex, every day is different, you can be the change, better never stops
At UHSx we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
**Improving lives**: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First. Our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSx, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.
**Build a career with us**: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
Job responsibilities
To provide an efficient and comprehensive administrative service to support the Child Death Review Process at UHSx. The post-holder will be able to demonstrate a high level of organisational skills and a willingness to develop their role within this specialist area ensuring that a high-quality support service is developed and maintained.
Essential
- Experience or working within a diverse and challenging environment, where priorities change and adjustment to working practices are made.
- Experience in minute taking of complex formal meetings, ensuring a high degree of accuracy and comprehensiveness
- Clear communicator with excellent data entry and presentation skills, capable of constructing and delivering clear information
- Exercise personal judgement when dealing with a wide range of factors/issues that may involve managers, colleagues, stakeholders, and service users
- Plans and organises own work, resolving conflicting situations
- Ability to work under pressure and able to multi-task
- Provide and receive complex information that requires the use of persuasion and negotiation skills
- Proven organisational and planning skills
- Accuracy and attention to detail
Other
Essential
- Ability to work effectively as part of a wider team
- Understanding of commitment to equality of opportunity and good working relationships
- An ability to maintain confidentiality and trust
- Commitment to continuing personal development
Experience
Essential
- Significant administrative experience including initiating and maintaining office systems
- Demonstrable experience in dealing with sensitive and confidential information.
- Implementing and maintaining electronic filing systems
- Arranging meetings and diary management
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