Compliance and Risk Adviser

7 months ago

Cardiff, United Kingdom Cardiff University Full time

**Job Purpose**
To provide specialist advice and develop policy and procedure in respect of the management of the
- University’s modern records in order to enable regulatory compliance and business efficiency.
- **Duties and Responsibilities**

**Key Duties**
- Provide professional advice and guidance on records management and records retention policies, processes and procedures to internal and external customers that will have University wide impacts, using judgement and creativity to suggest the most appropriate course of action where appropriate, and ensuring complex and conceptual issues are understood.
- Take responsibility for resolving issues independently within the area of records management where they fall within set role objectives.
- Investigate and analyse specific issues with how the university manages its records, creating recommendation reports, supported by advances within the field of records management.
- Ensure that the provision of records management is delivered to the institution, proactively changing the delivery according to customer requirements.
- Establish and develop working relationships with key contacts, developing appropriate communication links with the University’s Schools/Directorates and outside bodies as required.
- Create and develop specific working groups from colleagues across the University to achieve school and departmental objectives.
- Plan and deliver specific small scale projects, co-ordinating and supervising project teams created as needed.
- Develop and deliver training to ensure that relevant University staff understand information legislation and records management principles and requirements and know what they need to do to comply with them.
- Undertake a variety of administrative duties to support the department.
- Instruct and guide other employees across the University to provide specialist records management assistance on an ad hoc basis to departments and schools.
- To support the University’s Major Incident Planning procedures in relation to management of critical records.

**General Duties**
- Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties.
- Abide by University policies on Health and Safety and Equality and Diversity.
- Perform other duties occasionally which are not included above, but which will be consistent with the role.

**Person Specification**

**Essential Criteria**

**Qualifications and Education**
1. Degree/NVQ 4 or equivalent Professional membership/experience.
- **Knowledge, Skills and Experience**
2. Substantial experience of working within the area of records management.
- 3. Able to demonstrate professional knowledge of records management standards and best practice to give advice and guidance to internal and external customers.
- 4. Proven experience in developing new processes and procedures.
- **Customer Service, Communication and Team Working**
5. Ability to communicate conceptually detailed and complex information effectively and professionally with a wide range of people.
- 6. Evidence of ability to explore customers’ needs and adapt the service accordingly to ensure a quality service is delivered.
- 7. Proven ability to develop networks in order to contribute to long term developments.
- **Planning, Analysis and Problem solving**
8. Evidence of ability to solve expansive problems using initiative and creativity; identify and propose both practical and innovative solutions.
- 9. Evidence of demonstrable knowledge of key advances within the discipline of records management.
- 10. Evidence of ability to undertake and deliver specific projects and supervise short term project teams.
- **Desirable Criteria**
11. Postgraduate/Professional qualification.
- 12. Experience of working in a Higher Education environment.
- 13. Fluency in Welsh, written and oral.

**Salary Range Min.**
- 39,347

**Salary Range Max.**
- 44,263

**Job Category**
- Business / Strategic Management

**Grade**
- Grade 6

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