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IT Team Assistant

2 months ago

Swindon, United Kingdom RWE Supply & Trading Full time

**IT Team Assistant (Fixed Term)**:

- **Location(s)**:

- Swindon, Wiltshire, GB, SN5 6PB

**RWE Supply & Trading GmbH, Swindon**

**To start in September 2024 for 15 months, full time, fixed term**

**Department Insights**

RWE Supply & Trading is the interface between the RWE Group’s operating companies and global wholesale markets for energy-related commodities as well as the hub for all tradable commodities, in both their physical and/or derivative forms. This includes power, gas, coal, freight, oil, weather derivatives, biomass, emissions certificates and renewable energies. RWE Supply & Trading is responsible for the economic optimisation of power generation and the entire non-regulated gas business of the RWE Group, including all procurement, storage and LNG-related activities.

The headquarters in Germany, Essen boast Europe’s largest energy trading floor, complementing the network of additional trading floors in London and Swindon.

**Main Purpose of the Role**

This post will involve regular interaction with senior management, team leads and other internal teams within RWE. The successful applicant will be required to provide a comprehensive range of administrative duties to support all UK teams within RWEST IT.

**Key Responsibilities**
- Maintain an accurate and up-to-date SharePoint site for RWEST IT
- Maintain up-to-date distribution lists based on monthly IT Org Chart and JML changes
- Support the wider IT teams with administrative and travel queries
- Organise and chair the IT PA/TA Monthly Meetings and record actions
- Organise department events such as quarterly Webcasts and Lunch & Learn sessions
- Maintain the Visitor Log for RWEST IT German colleagues visiting the UK
- Liaise with Procurement to raise purchase orders to ensure timely payment of invoices
- Maintain Stationery Room stock levels and monitor expenditure to keep within annual budget
- Assist in organising the annual Architecture Community Conference, the bi-monthly RWE Swindon Software events and other conferences, workshops and team building events
- Administrator for RWEST IT usage of the company’s online training platform (Pluralsight)
- Support the PA to the Head of IT with holiday cover and any ad hoc requests

**Knowledge & Skills**
- Excellent organisational skills with a high level of attention to detail.
- Proven administrative and office support experience, ideally 3+ years in a similar position.
- Ability to prioritise and manage multiple tasks seamlessly and effectively.
- Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint and OneNote), preferably with good knowledge in Excel and PowerPoint
- Discretion and trustworthiness with high confidentiality; able to handle confidential information.
- Reliable, proactive, motivated and confident with the ability to work independently and as a team player, maintaining an effective working relationship with a wide range of people.
- Flexible and adaptable in approach to work with the ability to deal with short notice changes under time pressure.
- Experienced in working in international teams and working in a multicultural environment.
- Strong communication skills to collaborate with various stakeholders.

**Advantageous, but not a must**

Knowledge of IT landscape, Trading and/or Energy business is an advantage but not essential

We look forward to meeting you

Of course, you can find us on LinkedIn, Twitter and Xing, too.

RWE Supply & Trading GmbH has around 1,600 employees from more than 50 countries and is the international trading house for RWE. We are active on Europe’s largest energy trading floor in Essen as well as in London, New York and Prague. On growth markets outside Europe, especially in the Asia-Pacific region, we are the hub for electricity, gas, biomass, raw materials and emission certificates. We provide large industrial companies and trading partners with energy supply solutions and risk management concepts. We also ensure commercial optimisation of the RWE power stations, operate storage for natural gas and market renewable energy generated by RWE Renewables. Our innovative solutions pave the way to the future of energy - and to a sustainable life.