Facilities Assistant

3 months ago

Cambridge, United Kingdom Thermo Fisher Scientific Full time

At Thermo Fisher Scientific, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life - enabling our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to achieve individual career goals while taking science a step beyond through research, development and delivery of life-changing therapies. With clinical trials conducted in 100+ countries and ongoing development of novel frameworks for clinical research through our PPD clinical research portfolio, our work spans laboratory, digital and decentralized clinical trial services. Your determination to deliver quality and accuracy will improve health outcomes that people and communities depend on - now and in the future.

**Discover Impactful Work**:
The Facilities Coordinator provides general site support through the performance of assigned tasks related to facility services and helps maintain a secure and well-functioning work environment in tour office in Prague, Czech Republic, as well as covering the facilities needs in our Slovakian office in Šamorín.

**Basic Purpose and objective**:The Facilities Assistant supports the Facilities Management team in the delivery of facilities management throughout the site. The Facilities Assistant runs the frontdesk.

**Position scope**: Facilities Assistant will be the focal point between the facilities department, facilities management and the other departments.

**Duties and Responsibilities**:

- ** Responsibilities**:

- Performs general facility support tasks related to one or multiple functions, shipping and receiving, furniture and equipment moves, and conference room set up.
- May coordinate building or equipment maintenance tasks such as building security and access system maintenance in coordination with the local building facilitators.
- May coordinate the purchase of supplies and handle supply inventories.
- Responds to facility-related emergencies as assigned.
- Coordinates assigned activities with outside contractors and vendors, as needed; assist in analyzing vendor contracts and make recommendations for improvement.
- Support shipping service operations and customs clearance procedure.
- Runs front desk with respect to visitors, couriers and other external and internal customers.
- Manages of internal documents and office correspondence, document filing and archiving.
- Covers and coordinates remotely the facilities and administrative needs in our Slovakian office.
- ** Keys to Success**:** Education**:

- Bachelor’s degree in a related field or equivalent experience.
- ** Experience**:

- Experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 2 years).
- ** Knowledge, Skills, Abilities**:

- Able to follow corporate standards and perform tasks efficiently and accurately.
- Consistently positive demeanor and the ability to interact effectively.
- Strong verbal and written communication skills in both English and local language.
- Accepts and manages change.
- Strong communication and presentation skills in an international business environment.
- Proven computer proficiency.
- May require a general understanding of asset tracking, and/or inventory monitoring to a certain extent.
- Knowledge of the local Health and Safety regulations will be an advantage.
- Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner.
- Able to use and learn standard office equipment and technology with proficiency.
- Able to perform optimally under pressure while prioritizing and handling multiple projects or activities.
- Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory with PPD, part of Thermo Fisher Scientific, where diverse experiences, backgrounds and per

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