Pharmacy Business and Finance Administration

3 days ago


Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

NHS AfC: Band 3

**Main area**
- Administrative Services
- **Grade**
- NHS AfC: Band 3
- **Contract**
- Permanent
- **Hours**
- Part time - 30 hours per week (4 days per week)
- **Job ref**
- 164-4568215**Site**
- Nottingham University Hospitals NHS Trust
- **Town**
- Nottingham
- **Salary**
- £21,730 - £23,177 Per annum pro rata
- **Salary period**
- Yearly
- **Closing**
- Today at 23:59Job overview

Are you a self-motivated, hardworking and enthusiastic individual looking to take their first step in to an administration career in the NHS? This post could be just what you are looking for.

You will be a conscientious and enthusiastic team player with good organisational skills. You will need to be able to demonstrate a clear understanding of confidentiality issues, motivated and reliable.

You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure. You will present a professional attitude at all times. You will learn and develop skills using Microsoft Office and NHS systems.

Main duties of the job

To participate as an effective and flexible member of the Pharmacy Business Team and the wider Pharmacy department; providing a general administrative and clerical service. Whilst you will be employed by NUH and an integral member of the Pharmacy department it is important to note that a lot of our work is outward facing and requires close liaison with colleagues within the wider health system in an ever-changing environment. The post holder will be based at the QMC Hospital Campus but may occasionally be required to work at the City Campus.

Working for our organisation

This role will be based at QMC campus but the post holder may be required to work cross site at the City campus as and when required.

Hours of work will be 30 hours per between Monday and Friday.

Detailed job description and main responsibilities

Assist senior Pharmacy Business Team staff in the provision of accurate monthly financial management and activity information and reports to section leads, the Directorate General Manager and the Chief Pharmacist.

Extract and interrogate data from Pharmacy, business, financial and Trust systems to provide answers to queries and explanations of income and expenditure queries.

Support senior Pharmacy Business Team staff to prepare monthly journals to ensure accuracy of business and financial reporting. This will include adjustments, accruals and pre-payment journals.

Perform accurate data entry of Pharmacy business data to timely process sundry debtors / invoices and purchase orders are raised and booked in.

Maintain, update and reconcile various Pharmacy Business Team activity logs.

Follow procedure notes for the processing of financial and business paperwork and suggest and implement process improvements in own work area.

Participate in Pharmacy Business Team meetings to identify and resolve problems and suggest potential improvements to business systems and processes, leading on improvements where required under the supervision of the senior Pharmacy Business Team.

Answer and investigate a range of queries from other Pharmacy staff with regards to Pharmacy business issues.

Organise and plan own workload to ensure the integrity and timeliness of financial data and to ensure both financial and operational deadlines are met, liaising with the Pharmacy Business, Finance and Commercial Lead, Business Finance Office and Business Team staff.

Undertake relevant administrative duties as necessary.

Undertake any other duties that may reasonably be required.

**Pharmacy Business and Finance Transaction Support**

Updating computerized activity logs to facilitate the reclaim of costs from external agencies, liaising with senior Pharmacy staff and checking accuracy. Assist in the production of monthly reclaims, performing data cleanses to accurately calculate reclaims due.

Booking out of medicines on the Pharmacy computer system (Ascribe) to cost centres or to patient cods on a daily basis.

Generation of invoice documentation for services and products supplied by a range of diverse Pharmacy areas. Maintain all the records accurately within the invoicing system and collate all relevant background data for submission to customers.

Taking responsibility for purchase ordering of stock and non-stock items, ensuring the order paperwork is completed accurately and completely before passing to an authorized signatory. This includes tracking and chasing outstanding orders.

Processing purchase invoice paperwork ensuring processes are followed correctly and coding is accurate. Investigate and resolve purchase invoice and payment queries autonomously thorough discussion with staff, suppliers, Finance and Procurement. Maintain accurate computerized records of purchase invoices and their progress through the Trust’s payments process and provide reports and analysis from these as required.

Assist with preparation of month end accruals, prep


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