Administrative Assistant

4 weeks ago


London, United Kingdom Cleshar Contract Services Full time

**CCS Group Plc**

Heather Park House North Circular Road Stonebridge London NW10 7NN

**JOB DESCRIPTION**

**Location**:Link House

**Department / Contract no.**

**Main Purpose of the role**:To provide support and assistance to Facilities and Fleet Manager and to provide departments within the company data to allow them to manage the business efficiently

**Reporting to**:Facilities and Fleet Manager

**Key Relationships**:Facilities and Fleet Manager and all Managers in the company

**Hours of work **As required by the relevant contract you have been engaged to provide services for with Cleshar

**Role and Responsibilities**
As an Administrative Assistant you will
- To provide administrative support to the Facilities and Fleet Manager
- To undertake data entry and manipulation to prepare reports
- Take minutes and collate all information for team briefs and management meetings
- Filing and correspondence for Facilities and Fleet Manager as required
- To maintain vehicle, fuel and mobile phone usage databases
- To provide lunchtime reception cover at Heather Park House and ad hoc support as required
- To champion a ‘’team spirit’’ that supports the company values and encourages professionalism

Health and Safety Requirements
You will
- Comply with the company’s HSQE policies and all other company policies applicable to the effective discharge of your role
- Be familiar with all safety requirements relevant to your post
- Attend client and company safety meetings/briefings as required, ensuring full attendance from your team (s) where you have responsibility to do so
- Comply with fatigue management guidelines

Data Processing
- Identify your portfolio/department GDPR Lead and receive a briefing on GDPR as it applies to your activities.
- Immediately report any suspected GDPR data breach to you portfolio/department GDPR Lead or Head of

Human Resources (HR)

Version 2.0 1 21 May 2019

**CCS Group Plc**

Heather Park House North Circular Road Stonebridge London NW10 7NN

**PERSON SPECIFICATION**

Technical Competency SkillsEssential (E)
You will have the following Desirable (D)
- Ability to work well in a team, with all members of the company and alone
- To be professional and present a positive image of CCS at all times
- Confident in presenting ideas
- Ability to liaise with all levels of the business
- Basic skills outlook, Microsoft office with particular emphasis on Excel

Qualifications and Certifications Essential (E)
You willDesirable (D)

Soft Skills
You will
- Have good interpersonal communication (verbal, written and listening) skills, that will support the delivery of your duties and able to clearly explain tasks and inspire others with varying backgrounds
- Have high standards of attention to detail in all aspects of your work
- Show initiative and know when to escalate issues for Supervisor/ Management support.
- Be a team player with regards to sharing information, helping to resolve a problem, working towards common goals, properly dividing tasks between team members, etc.
- Have the ability to handle pressure and meet deadlines

Personal attributes
You will
- Show responsible and professional care when in possession of your PPE, plant, tools, vehicles and any other items of equipment that you are required to use in the course of carrying out your duties.
- Have the willingness to develop existing and new hard and soft skills
- Have enthusiasm and personal drive when completing tasks and achieving goals
- Have excellent timekeeping management
- Treat people fairly and make decisions consistent with clearly expressed standards

Values
Any person working for CCS Group or one its subsidiaries is expected to uphold the values of the organisation. Our Values are defined in our Employee Handbook, HSQE Handbook and within our Code of Conduct

Flexibility
We ask all staff to be flexible and show a willingness to occasionally work outside of their normal working hours as defined by their contract

Probation
New employees (not contractors) must ensure any objectives are set and training and development needs are discussed and agreed prior to starting. All information must be recorded on the Probation Starter form

This job description is not and exhaustive list of requirements. You may be asked to undertake additional tasks as reasonably required by appropriate management individuals at any time, but with reasonable notice
- Cleshar Contract Services Ltd is committed to providing employees with equality of opportunity in all areas of employment and business._

**Job Types**: Full-time, Permanent

**Salary**: From £1.00 per hour

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: CLESHAdminAssistFacil



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