Sales Ledger Assistant

2 weeks ago


Coventry, United Kingdom CBS Arena Full time

**Company Description**
Coventry Building Society Arena has forged an enviable reputation as the leading international venue for a variety of events, attracting more than 1.3 million visitors a year.

We are renowned for hosting a myriad of exhibitions and sporting events, including the Commonwealth Games. The home of Coventry City Football Club, Coventry Building Society Arena is synonymous with music, having hosted many of the biggest bands on the planet, including the The Killers, Rammstein, Rolling Stones, Bruce Springsteen, Coldplay, Harry Styles, Arctic Monkeys and in 2024 we will welcome Bryan Adams.

**Job Description** Job Purpose**

The role has the responsibility to ensure that sales invoices are processed in an accurate and timely manner, payments allocated and that the sales ledger is effectively administered. To deal with enquiries in an efficient and sensitive manner.

**Main duties and responsibilities**
- Update Netsuite with Ivvy Due Invoices - daily.
- Check both Netsuite and Ivvy are matching on outstanding invoice.
- Produce monthly takings reports.
- Allocating and reconcile Credit card payments (both sales ledger and Tills).
- Collaborate with Events Management and Sales to ensure that the information on Ivvy is upto date and accurate.
- Report and review Debtors on a weekly and monthly basis to the Management Team.
- VAT Quarters report and submission assist with pulling the information and checking.
- ETA’s review on monthly basis for the Management Teams.
- Enusre that both Ivvy and Netsuite are in sink with each other for chasing debt.
- Work flexibly to assist in any other ledger or financial processes as required, dependent on business demand.
- Ad-hoc help as and when required on the purchase ledger and assisting the management accountants in month end closing procedure.
- Any other duties which are seen to be reasonable as required.

**Skills**
- Well organised and able to prioritise actions whilst maintaining an attention to detail and accuracy in a fast paced environment.
- Excellent processing skills with good attention to detail.
- Excellent interpersonal skills and excellent written communications with internal team members and customers/suppliers.
- Excellent IT skills in Word, Excel and Powerpoint.
- Must demonstrate a professional approach which generates credibility and confidence.
- Must be able to overcome obstacles to solve problems to achieve results.

**Experience**
- NetSuite Software experience (desirable).
- Previous working experience of a sales ledger administration role.
- Experience within Sports, Rental, Hotelier, Conference and Events (desirable).
- Highly organised and strong attention to detail.
- Strong team player.
- Experience of managing ledgers and keeping data up to date.
- Excellent communication skills.
- Computer literate with strong Excel skills.
- Excellent work attitude.
- Good telephone manner.

**Additional Information** Benefits**

Onsite free parking.

Life insurance.

Company pension scheme.

Subsidised canteen.

Working 35 hours per week, Monday - Friday.

20 days holiday, plus bank holidays.



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