Office Administrator

2 weeks ago

London, United Kingdom Munchkin Sports LLP Full time

**Munchkin Sports are looking for a highly organised person to join their admin team**

At Munchkin Sports we work with over 4000 children each week, providing each child with the opportunity to learn new skills, strengthen their co-ordination and agility and have fun It is our intention that every child that attends one of our classes or camps goes away with a sense of fulfilment. Working with schools and sports clubs we offer PPA/PE Cover, multi-activity Holiday Camps, and weekend classes for children aged 2-11 years in a wide range of different sports.

**PURPOSE AND SCOPE**:
Providing comprehensive administrative support, you will be a flexible **problem-solver,** who has effective **communication** skills, is able to multitask, and most importantly, be able to handle the unexpected A detail orientated mindset with a cheerful outlook and calm manner, you must be able to prioritise a demanding workload and have experience in customer service, and **strong computer skills are essential.**

**SUMMARY OF RESPONSIBILITIES & DUTIES**:

- Work closely with and support the Admin Manager and Operations Director to coordinate daily planning and provide general clerical and administrative support with a variety of tasks including scheduling and liaising with schools and customers wishing to book activities.
- Class and camp administration, including preparing class registers and specific location requirements and liaising with both internal and external venues and clients.
- Register all new camps with Ofsted and register the settings to accept childcare vouchers and Tax Free Childcare payments.
- Debt Management and control of all bookings via our booking system and reconciling external payments.
- Assist in the analysis and evaluation of data and produce reports, registers, and information as required.
- Track and monitor company profit/loss for all products and provide data analysis on company revenue.
- Work closely within our online registration system and ensure all camps and classes details are accurately entered and regularly updated.
- Process all birthday party requests and work closely with the Operations Director to ensure the smooth set up and delivery of all parties.
- Assist with the administration and upkeep of the Staff Single Central Record (SCR) and ensuring all qualifications and training is valid.
- Work on a shared rota managing the client emergency phone at weekends during term-time.
- Distribute, track, and replenish company merchandise, stock, uniforms, and office supplies. - Undertake any other duties commensurate with the position as required to ensure the efficient and effective running of Munchkin Sports.

**ROLE REQUIREMENTS / IDEAL CANDIDATE**
- **Previous experience **in a similar role
- Excellent **time management **skills with the ability to work to tight deadlines.
- Excellent **interpersonal and communication skills **(written and verbal)
- Highly organised with a strong **attention to detail**
- Proficient in **MS Office Suite, including Teams and associated Apps**.
- Familiarity of using online database/booking systems
- Enthusiastic collaborator with a positive attitude.

**THE SUCCESSFUL CANDIDATE WILL RECEIVE**:

- The opportunity to work with an enthusiastic, friendly, and collaborative team.
- **Career development** opportunities
- **40 hours per week - 9am - 6pm** with 1 hr lunchbreak
- **32* days holiday** (inclusive of 8 public/bank holidays)
- You will be required to take part of your annual leave on any working days that fall between Christmas Eve to New Year’s Eve.
- Friendly and enjoyable work environment

**I look forward to hearing from you ASAP**

**Tilly Kittle - Internal Recruitment Lead**

**Salary**: From £25,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

Expected start date: 17/04/2024

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