Personal Assistant/receptionist

2 weeks ago


Romford, United Kingdom GuardianFM Full time

Guardianfm is proud to be a complete facilities management company specializing in security, cleaning, and consultancy services across the retail, corporate, hospitality and leisure, education, and residential sectors.

Join Guardianfm and you can enjoy real career progression with a large international company - as UK's leading provider of Facilities management solutions.

We are looking for full-time reliable **Personal Assistant/Receptionist** who are friendly, self-motivated, hardworking, and reliable.

A Personal Assistant/Receptionist has to be pleasant, have good listening skills and be able to provide the correct information when asked. They also have to be able to route calls to the correct person, enter or check a client in for an appointment and give direction when necessary. Some of the duties and responsibilities of a Personal Assistant/Receptionist include:

- Answering phone calls and responding appropriately to the caller’s needs
- Scheduling appointments and organising diary entries
- Setting reminders for meetings, appointments and other important tasks
- Making travel and hotel arrangements
- Planning conferences, workshops, seminars and other events
- Taking notes at meetings, preparing the minutes and subsequently distributing to all participants
- Liaising with other members of staff and external parties such as clients and press
- Preparing expense reports and maintaining a filing system
- Notifying appropriate people that a visitor has arrived to see them
- Keeping track of the people arriving for appointments and when they leave the building

**Job Types**: Full-time, Permanent

**Salary**: £8.50-£12.00 per hour

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Romford, RM2 6NP: reliably commute or plan to relocate before starting work (required)

**Experience**:

- PA/Assistant: 1 year (required)
- Microsoft Access: 1 year (required)

**Language**:

- English (required)

Work Location: In person


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