Finance Administration Officer

3 weeks ago


Falkirk, United Kingdom Friends of Scottish Settlers (FOSS) Full time

**Purpose of the post**:
Experienced administrator to carry out FOSS financial and administrative operations, as well as coordinate procedures and resources for the organisational effectiveness and efficiency of the only refugee and asylum seeker support charity in the Falkirk district.

**14 hours a week - £25,000 pro rata**

This includes providing administrative support for FOSS’s transport, material needs, and other projects.

**Main Responsibilities**:

- Maintain accurate and timely financial records
- Issue and manage sales invoices and pursue outstanding debtors

Provide general administrative duties and light-touch IT support to colleagues across the organisation, enabling projects and services to operate as effectively as possible
- Keep accurate records adhering to confidentiality policies and legal requirements (UK GDPR)
- Communicate effectively, and maintain positive relationships with internal and external stakeholders
- Set up and maintain databases, filing systems, and spreadsheets
- Represent FOSS as a strong and committed ambassador
- Value diversity and promote equality within all aspects of working
- Promote positive working relationships amongst staff to ensure effective teamwork
- Record and manage purchase invoices/bills, including setting up payments in online banking
- Administer and reimburse staff and volunteer expenses
- Reconcile petty cash, bank accounts, credit card and PayPal accounts
- Adhere to a scheme of delegation
- Prepare monthly payroll and pensions information for submission to an external payroll provider
- Source and maintain electronic devices, office supplies and equipment, including keeping a record of fixed assets and IT hardware

**PERSON SPECIFICATION**

1 Excellent organisational and administrative skills, including maintaining effective filing systems and databases

2. Employs effective strategies for prioritising and managing competing demands and a varied workload

3. A high level of attention to detail

4. Is self-motivated, disciplined, and works well independently and as part of a team

5. Highly numerate

6. Experience of payroll and HR administration, including invoicing and bookkeeping

7. Excellent communication skills: written, verbal, face to face

8. Adapts and improves systems and processes to increase efficiency

**Job Type**: Part-time

**Salary**: £25,000.00 per year

Expected hours: 14 per week

**Benefits**:

- Sick pay
- Work from home

**Experience**:

- Accounting: 1 year (preferred)

Ability to Commute:

- Falkirk (required)

Work Location: In person

Application deadline: 22/03/2024
Reference ID: FOSS Finance Admin


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