Ward Administrator

2 months ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 3

**Main area**
- Acute Medicine

**Grade**
- Band 3

**Contract**
- Permanent

**Hours**
- Part time - 18.75 hours per week

**Job ref**
- 164-5450235

**Site**
- Queens Medical Centre

**Town**
- Nottingham

**Salary**
- £22,816 - £24,336 Per Annum Pro Rata

**Salary period**
- Yearly

**Closing**
- 17/07/2023 23:59

Job overview

An exciting opportunity has arisen for a Part time ward administrator based within D56 Level One Unit.

Main duties of the job

The post holder must exercise initiative to organise their own workload within the constraints of defined deadlines. The post holder must have the ability to interpret and communicate complex data.

In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert.

Working for our organisation

We are looking for staff who are passionate about delivering the highest standards of care and put the patient at the centre at all times

A key feature of our division is the positive culture we have developed which is based on valuing, trust, engagement and involvement of our staff. We consistently deliver high quality innovative services

Detailed job description and main responsibilities

The main duties are but not restricted to the below:
Updating Duty Rota/pay services of sickness, maternity, annual and special leave. To compile monthly figures for staff sickness, study etc as required by the Manager.

To assist the ward manager in ensuring rosters are performed to the specified timeline, ensuring the unit is adequately staffed within the agreed establishment figures. To ensure that the rosters are locked for submission to pay services, annual leave approved and shift amendments altered as required.

Creating and maintaining ALL staff files electronically and paper copies ensuring records are kept according to Trust policy.

To provide statistical information as requested by the Ward Manager relating to workforce and education activity.

To ensure new staff are booked on and aware of Trust induction training dates and ward induction programme

To organise and maintain the Ward Manager's office with regard to filing systems and provide evidence for quality audits and productivity data.

To maintain agency staff records and check NHSP records correspond with time sheets for authorisation of payment by the ward manager.

Assist the senior team in organising annual appraisals. Ensure relevant paperwork is available and records are maintained.

Ensure appointments, terminations and changes to contracts are dealt with in accordance with HR procedures, including regular liaison with HR and Pay Services to ensure that changes are implemented in a timely manner. Use judgement and initiative to prioritise workload.

To assist the Ward Manager in ensuring incidents on the DATIX system are investigated and closed and risk assessments are kept updated.

Assist the team in providing a welcoming environment for all patients and their families. Facilitate communication with all the care professionals, service departments and relevant parties, receiving and relaying messages and other information.

Complete requisition for provisions, stores and stationery.

Facilitate and maintain good collaboration between hospital, community, social services and other agencies.

Person specification

Training and qualifications

Essential criteria
- Educated to GCSE level

Experience

Essential criteria
- Experience in using Microsoft Word, Outlook, Excel, Power Point Demonstrate understanding of patient/client confidentiality

Desirable criteria
- Previous experience of working in the NHS

communication

Essential criteria
- Must be able to clearly and accurately convey information verbally gathered from both verbal and documented reports
- Can complete letters, forms, reports & tables using computerised technology

Desirable criteria
- Experience of working in a team
- _________________________________________

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your

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