Executive Assistant to Director for English Regions

2 months ago

Manchester, United Kingdom Department for International Trade Full time

**Details**:
**Reference number**:

- 263239**Salary**:

- £25,661 - £27,422**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- DIT - DGET: UK Regions**Type of role**:

- Business Management and Improvement
- International Trade
- Operational Delivery**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- ManchesterAbout the job

**Job summary**:
Department for International Trade’s (DIT) work is at the heart of the UK’s economic future, developing export and investment relationships globally. Within this, the English Regions team is the face of DIT across English regions, engaging with businesses and local stakeholders, in order to increase exports and investment.

The core role of DIT in the English regions is to provide international support for businesses at a local level, to drive growth and prosperity. We achieve this by:

- Impactful use of our resources in a targeted way to have the biggest impact on regionaleconomies
- Using convening power to help increase the combined impact of central government and local partners/stakeholders

The jobholder will work within a small fast-paced Private Office (PO) team, consisting of a Private Secretary and a Business Manager, collectively working together to ensure the Director’s time and energies are focussed and utilised to the best potential.

**Job description**:
This role provides an opportunity to learn about the work of the English Regions team, DIT and engage and communicate with a range of diverse people across different areas of work. We are looking for someone who is effective in managing their time, enthusiastic, resilient, and always keen to learn.

**Role Responsibilities;**
- Managing Director's diary by understanding meeting priorities, using your own judgement to resolve clashes in meeting schedules and organising deputies where necessary.
- Ensuring Director is fully briefed and prepared ahead of meetings, including collating papers and any supporting documents, making sure these are attached in the diary appointments.
- Weekly, fortnightly, monthly, and quarterly horizon scanning for upcoming commitments so the Director’s Private Office team can jointly ensure the Director is briefed and prepped in a timely fashion.
- Working with the Business Manager to plan a regular rhythm of the diary; ensuring regular engagement with internal and external stakeholders.
- Production of purchase orders for Director cost code items.
- Monthly reconciliation of Director expenses and purchasing card.
- Checking Deputy Directors expenses on Oracle and advising the Director if they are within policy so the Director can authorise.
- Provide Ad-hoc secretarial duties during meetings, as and when required by the Director.
- Make travel arrangements in accordance with travel policies, ensuring that the most cost effective and time efficient method is chosen, recognising the implications for public transparency and accountability.
- Arranging a programme of national and overseas visits for the Director.

**Hybrid working**

The role will be based in Manchester only.

Please be aware that this role can only be worked from within the UK and not overseas.

Informal hybrid working arrangements will be available as agreed with the vacancy manager and in line with the requirements of the role.

Most DIT employees will be working a hybrid pattern, spending 2-3 days a week (pro rata) in an office, on average.

**Person specification**:
**Essential Criteria**
- Comfortable at working in a fast-paced changing environment.
- Good communication skills and able to engage professionally with stakeholders at all levels.
- Excellent organisational and prioritisation skills, with the ability to work effectively across a range of tasks and under pressure.
- Good IT skills and be confident in using Outlook, Excel, and Word.

**Note**: You may be required to carry out other duties within the scope of the grade and within the limits of your skill, competence, and training.

**Desirable Criteria**
- Previous experience of diary management or administrative functions.
- Strong communication and interpersonal skills.
- Ability to work proactively and flexibly, anticipating requirements in advance.
- Ability to remain calm and lead others when under pressure.
- Keen to learn new skills and improve existing ones.

**Personal Attributes & Skills**

We would love to hear from you if you:

- Thrive in a fast paced, diverse, and stimulating environment.
- Enjoy managing competing priorities and finding creative solutions to problems under pressure, in order, to help the Director and wider team deliver effectively.
- Are an excellent team player.
- Have good communication skills.
- Can develop positive working relationships with a variety of people including senior officials and stakeholders.

We are a busy team with l

  • HSBC Bank Jobs

    2 months ago

    Manchester, United Kingdom Vacancies For You Full time

    HSBC Bank Jobs – Regional Agriculture Director We are currently seeking an experienced agriculture specialist to join this team in the role of Regional Agriculture Director for the North of England, Scotland and Northern Ireland. The Regional Agriculture Director is responsible for development and delivery of Agricultural specialism growth strategy and...

  • Arabic / English Marketing Executive (Mena Region)

    1 month ago

    Manchester, United Kingdom United Kingdom Education Centre Full time

    **Job Title**: Arabic / English Marketing Executive (MENA region) - Manchester **Contract Type**: Full-time Permanent **Working Hours**: Monday to Friday 9:00 - 17:30 (with 1 hour lunch break) **Location**: Manchester **Salary**: £22,000 - £26,000 (OTE) **Job Overview**: **The key tasks include but are not limited to**: - Plan and execute the...

  • Assistant Director of Studies

    7 days ago

    Manchester, United Kingdom EC English Language Centres Full time

    This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board. Looking to join the Academic team of one of Manchester's leading English language schools? Do you have a strong customer mindset and want to meet students from around the world? Then a career with EC English Language Centres could be for you! Closing...

  • Arabic / English Marketing Executive (Mena Region)

    1 month ago

    Manchester, United Kingdom UKEC Full time

    **Job Title**: Arabic / English Marketing Executive (MENA region) - Manchester **Contract Type**: Full-time Permanent **Working Hours**: Monday to Friday 9:00 - 17:30 (with 1 hour lunch break) **Location**: Manchester **Salary**: £22,000 - £26,000 (OTE) **Job Overview**: **The key tasks include but are not limited to**: - Plan and execute the...

  • Arabic / English Marketing Executive (Mena Region)

    2 months ago

    Manchester, United Kingdom UKEC Full time

    **Job Title**: Arabic / English Marketing Executive (MENA region) - Manchester **Contract Type**: Full-time Permanent **Working Hours**: Monday to Friday (09:00- 17:30) **Location**: Manchester **Salary**: £22,000 - £26,000 per annum **Job Overview**: **The key tasks include but are not limited to**: - Plan and execute the multi-channel marketing...

  • Executive Assistant to Managing Director

    2 days ago

    Manchester, United Kingdom The Growth Company Full time

    Marketing Manchester (MM) has an exciting opportunity for an Executive Assistant to provide support to the MM Managing Director. We are looking for a proactive, driven, and professional Executive Assistant, who is a confident team player and thrives in a fast-paced work environment. MM promotes Greater Manchester nationally and internationally as a place...

  • Executive Assistant

    1 month ago

    Manchester, United Kingdom Right to Succeed Full time

    **Job Details** Title: Executive Assistant Reports to: HR Director Contract type: Permanent Hours: 37.5 hours per week Monday - Friday (Part time 4 days per week 30hrs considered) Location: Manchester/Liverpool - travel to meetings across the UK may also be required. **Salary**: £29,965.95(5% pension, Medicash and group life assurance) **Role...

  • Executive Assistant

    2 weeks ago

    Bolton, Greater Manchester, United Kingdom PP Associates Ltd Full time

    Executive Assistant To Global Director Reporting to: Head of Region Supporting the Director in her regional & UK responsibilities. * Managing Information Flow: * Handle emails, phone calls, and other communications in a timely and accurate manner. * Prioritize and organize information effectively. * Provide task management to ensure tasks are...

  • Executive Assistant

    2 weeks ago

    Bolton, Greater Manchester, United Kingdom PP Associates Ltd Full time

    Executive Assistant To Global Director Reporting to: Head of Region Supporting the Director in her regional & UK responsibilities. * Managing Information Flow: * Handle emails, phone calls, and other communications in a timely and accurate manner. * Prioritize and organize information effectively. * Provide task management to ensure tasks are...

  • Management Assistant

    3 weeks ago

    Manchester, United Kingdom EC English Language Centres Full time

    Looking to join the Academic team of one of Manchester's leading English language schools? Then a career with EC English Language Centres could be for you! About EC English Language Centres: EC offers superior English language programmes in the top English-speaking destinations around the world, together with French in Montreal. Our world-class...

  • Regional Compliance Director

    7 days ago

    Manchester, United Kingdom Cushman & Wakefield Full time

    Regional Compliance Director page is loaded Regional Compliance Director Apply remote type Hybrid locations Singapore Melbourne, Australia time type Full time posted on Posted Yesterday job requisition id R227453 Job Title Regional Compliance Director Job Description Summary The APAC Regional Compliance Director will join a developing, dynamic,...

  • Regional Compliance Director

    4 hours ago

    Manchester, United Kingdom Cushman & Wakefield Full time

    Regional Compliance Director page is loaded Regional Compliance Director Apply remote type Hybrid locations Singapore Melbourne, Australia time type Full time posted on Posted Yesterday job requisition id R227453 Job Title Regional Compliance Director Job Description Summary The APAC Regional Compliance Director will join a developing, dynamic,...

  • Regional Compliance Director

    8 hours ago

    Manchester, United Kingdom Cushman & Wakefield Full time

    Regional Compliance Director page is loaded Regional Compliance Director Apply remote type Hybrid locations Singapore Melbourne, Australia time type Full time posted on Posted Yesterday job requisition id R227453 Job Title Regional Compliance Director Job Description Summary The APAC Regional Compliance Director will join a developing, dynamic,...

  • Regional Compliance Director

    4 days ago

    Manchester, United Kingdom Cushman & Wakefield Full time

    Regional Compliance Director page is loaded Regional Compliance Director Apply remote type Hybrid locations Singapore Melbourne, Australia time type Full time posted on Posted Yesterday job requisition id R227453 Job Title Regional Compliance Director Job Description Summary The APAC Regional Compliance Director will join a developing, dynamic,...

  • Regional Director

    2 weeks ago

    Manchester, United Kingdom STRIDE RESOURCE MANAGEMENT LTD Full time

    You'll lead an established regional operation, controlling a £multi-million North West portfolio within this progressive, independent insurance broking business; well respected in its own right, and part of a wider global network. It's a great launchpad - the team in place and the book is solid; you'll now have the autonomy, investment and backing to...

  • Regional Director- Facilities Management

    1 month ago

    Manchester, United Kingdom Vinci Facilities Full time

    Regional Director- Facilities Management Hours: Full Time - 40 hours - Monday to Friday Creating and maintaining great places to live and work delivered by excellent people who care... Purpose of Role Responsible for the strategic leadership across five FM Business Units covering the UK. Full P&L responsibility and accountability for the development and...

  • Executive Assistant to Managing Director

    4 days ago

    Greater Manchester, United Kingdom Marketing Manchester Full time

    **Location** Greater Manchester **Company** Marketing Manchester **Contract type** Permanent/ Full - time **Salary** Up to £25,000 per annum **Closing Date** 14/07/2023 **Ref No** 3594 Marketing Manchester (MM) has an exciting opportunity for an Executive Assistant to provide support to the MM Managing Director. We are looking for a proactive,...

  • Executive Assistant

    1 month ago

    Manchester, United Kingdom Department for Levelling Up, Housing and Communities Full time

    **Details**: **Reference number**: - 274474**Salary**: - £25,324- £25,324**Job grade**: - Executive Officer**Contract type**: - Permanent**Business area**: - Cities and Local Growth Unit**Type of role**: - Policy**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs available**: - 1Contents Location About the...

  • Regional Director

    1 week ago

    Manchester, United Kingdom AdMore Recruitment Full time

    Regional DirectorIs your CV ready If so, and you are confident this is the role for you, make sure to apply asap.Care (Specialist)North West£80,000 + Car / Car Allowance + great package!Our Client has been growing for the past few years and are now in need of a new Regional Director. If you come from the Care Sector then please read on as this may be the...

  • Regional Director

    1 week ago

    Manchester, United Kingdom AdMore Recruitment Full time €80,000

    Regional Director Care (Specialist) North West £80,000 + Car / Car Allowance + great package! Our Client has been growing for the past few years and are now in need of a new Regional Director. If you come from the Care Sector then please read on as this may be the challenge you have been looking for! The business is growing and in order to keep growing,...