Personal Assistant

3 weeks ago

London, United Kingdom Hauser & Wirth Full time

We believe diversity of thought and experience creates the most brilliant communities to serve our organisation, and that is why Hauser & Wirth is an equal opportunities employer and a believer in Diversity, Equity, Inclusion and Access.

Hauser & Wirth London is looking for a Personal Assistant to support our Senior Director Learning. The role will report to our Senior Director Learning with a focus to support them in the development of our Learning and Charitable activity across our global locations.

**This is a fixed-term maternity cover position and can be either full time or part-time (4 days/week).**

Main Tasks include but are not limited to:
Support the day to day of the department:

- Assisting the Senior Director with all day-to-day matters including management of diary, travel, organising meetings and filing systems
- Accounting of credit card charges and expenses
- Updating relevant cost controls, and documenting the global overview
- Coding and processing of invoices
- Assisting with organising meeting agendas and arranging hospitality
- Liaising with Front Desk across all locations as regards to travel and accommodation arrangements of guests
- Acting as an ambassador for H&W at all times, in line with the company’s values

Support excellence in the execution of our programmes:

- Assisting the Senior Director Learning with the planning, organisation and management of Learning Department at all locations
- Attending meetings; where required take records or minutes, process these accordingly and monitor actions taken on decisions made
- Preparing presentation materials, documents, and policies
- Supporting philanthropic partnerships and relationships
- Managing and organising charitable partnership donations
- Preparing partnership agreements
- Support the planification, preparation and execution of events

Skills and experience required:

- Previous experience as a Personal Assistant
- Exemplary IT skills, including experience of Microsoft 365
- A minimum of two years experience in a relevant role, preferably in the creative industries or education
- Superior organisational skills with the ability to prioritize and multitask
- Excellent communication, written and problem solving skills
- Ability to work collaboratively and follow instruction
- Ability and confidence to take initiative
- Knowledge of and passion for modern and contemporary art
- Professionalism, discretion and a friendly demeanour are essential

**Job Type**: Temporary contract
Contract length: 6 months

**Salary**: £23,000.00-£46,000.00 per year

**Benefits**:

- Company pension
- On-site parking
- Work from home

Ability to Commute:

- London (required)

Ability to Relocate:

- London: Relocate before starting work (required)

Work Location: Hybrid remote in London

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