Higher Executive Assistant

5 months ago

London, United Kingdom Government Digital Service Full time

**Details**:
**Reference number**:

- 344229**Salary**:

- £35,400 - £42,250- The base salary of this grade is £38,250 for London and £35,400 for other locations.**Job grade**:

- Higher Executive Officer**Contract type**:

- Permanent**Business area**:

- GDS - Business and People Services**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time, Compressed hours**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Bristol, London, ManchesterAbout the job

**Job summary**:
GDS exists to help government make brilliant public services that empower people in the UK. We work at the very centre of government to drive digital transformation, focused on users. We build and maintain common platforms, products and tools for others to use and create great public services that are accessible, inclusive and easy to use. We also work with departments to identify patterns, share learning and create change to make government more efficient.

Our teams are organised around delivering on our priorities. These are:

- making it easier for people to find what they are looking for on GOV.UK
- building common service platforms to make it simpler and cheaper to build quality digital services
- promoting agile, user-centred design practices both in the UK and across the world

**Job description**:
We’re looking for a talented Higher Executive Assistant to join GDS to support members of our senior leadership team: 1 SCS2 Director and x2 Deputy Directors

As a Higher Executive Assistant, you’ll:

- manage the diary of the senior civil servant(s), responding to last-minute changes and accommodating unexpected, urgent requests;
- prioritise the daily schedule and tasks for each senior civil servant(s);
- proactively plan one-off and ongoing meetings with stakeholders, and manage diaries in line with business priorities, ensuring agendas, relevant information and documents are prepared. You may be asked to attend events and other engagements;
- manage business travel arrangements/hotel bookings as required;
- steer ad hoc requests for support from the senior civil servant(s)

**Person specification**:
We’re interested in people who have:

- strong administration skills or experience providing executive support, with strong attention to detail and the ability to adapt these skills in a complex and fast-paced working environment.
- experience of managing a busy diary and the ability to work with a sense of urgency and respond to multiple requests promptly
- excellent written and verbal communication, with the ability to communicate concisely and coherently to a variety of audiences
- experience in handling sensitive information, displaying tact and diplomacy whilst maintaining confidentiality

**Benefits**:
The benefits of working at GDS

There are many benefits of working at GDS, including:

- flexible hybrid working with flexi-time and the option to work part-time or condensed hours
- a Civil Service Pension with an average employer contribution of 27%
- 25 days of annual leave, increasing by a day each year up to a maximum of 30 days
- an extra day off for The King’s birthday
- an in-year bonus scheme to recognise high performance
- career progression and coaching, including a training budget for personal development
- paid volunteering leave
- a focus on wellbeing with access to an employee assistance programme
- job satisfaction from making government services easier to use and more inclusive for people across the UK
- advances on pay, including for travel season tickets
- death in service benefits
- cycle to work scheme and facilities
- access to children's holiday play schemes across different locations in central London
- access to an employee discounts scheme
- 10 learning days per year
- volunteering opportunities (5 special leave days per year)
- access to a suite of learning activities through Civil Service learning

GDS offers hybrid working for all employees. This means that everyone does some working from home and also spends some time in their local office. You’ll agree to your hybrid working arrangement with your line manager in line with your preferences and business needs.

Things you need to know

**Selection process details**:
The standard selection process for roles at GDS consists of:

- a 60-minute video interview

Whilst we value the use of AI technology to enhance our daily work, we also value the personal touch and urge applicants to write cover letters without the use of AI to emphasise their own unique experiences.
- strong administration skills or experience providing executive support, with strong attention to detail and the ability to adapt these skills in a complex and fast-paced working environment.

**Sift**

**Interview**

If successful at the sift stage, you will be invited to attend an interview which will begin from the week commencing 2nd April. Int

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