Pa to Director

**Reed Talent Solutions** are currently working with an East Midlands based University to recruit a PA on a permanent basis. The post-holder will provide high quality and comprehensive administrative support to the Director of Human Resources.

**Role Information**
- Permanent
- Salary: £34,308
- Flexbile hybrid working

**Key Responsibilities**
- To take ownership of project work to oversee elements of its completion as required by the Director and HR Senior Leadership Team. This will involve the management of administration required for internal processes and projects and identifying process improvementsto maximise service quality, efficiency and continuity for Reward and Recognition initiativesin particular, and may extend to other strategic HR projects
- Managing the HR Director’s day to day activities, ensuring any deadlines are met. Providing relevant information; drafting communications and coordination of responses for the HR Director to support them in their work
- Monitor budgets, run and collate financial/absence reports on a frequent basis using SAP (HR/Payroll System)
- Planning and arranging internal and external meetings ensuring that the HR Director is briefed appropriately ahead of time. Take a proactive approach to requesting, coordinating and collating briefing papers for key meetings, ensuring the content is accurate,and prepared in good time in advance of the meeting date. You will need to identify any gaps in information and propose solutions to ensure they have all of the information they require
- Making independent judgements to ensure meetings are prioritised. This will involve reviewing a range of requests to ensure that the most appropriate people are involved and making recommendations, where an alternative solution is required
- Take notes, disseminate outcomes and take ownership of actions arising from key meetings, enquiring about progress to ensure completion. Facilitating the resolution of matters requiring their attention, providing recommendations where appropriate
- Provide additional administrative support for the HR Senior Leadership team, including arranging and facilitating meetings, management of annual leave records and distribution of communications

**Essential Criteria**
- Educated to degree level or equivalent OR significant vocational experience, acquired through a combination of job related vocational training and significant career-based experience
- Substantial relevant work experience in a comparable setting, providing high quality, confidential personal assistant support to a senior leadership colleague
- Experience of working both independently, and as part of a multi-functional team
- Experience of effectively multi-tasking and prioritising a busy workload
- Experience of appropriately managing confidential and sensitive information.
- Experience of delivering customer service excellence
- Experience and/or qualification in project support