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Data Quality Team Member

4 months ago

Scarborough, United Kingdom Brook Square Surgery Full time

**PERSON SPECIFICATION -Data Quality Team**

**Education**

**Essential**:

- Good level of general education or experience equivalent to 5 GCSEs at Grade C or above
- Sound knowledge of Windows and MS Office

**Experience**

**Essential**:

- Continual Professional Development
- An understanding, acceptance and adherence to the need for confidentiality
- Team player - evidence of team working

**Desirable**:

- Experience working in an administrative role within General Medical Practice
- Experience of the NHS Quality and Outcomes Framework (QoF) and Enhanced Services

**Attitudes**

**Essential**:

- Ability to work calmly under pressure and to deadlines
- Conscientious
- Attention to detail
- Self starter
- Flexible and proactive attitude
- Enthusiasm for the role

**Desirable**:

- Empathy for the healthcare environment

**Skills and Abilities**

**Essential**:

- Good verbal and written communication skills
- Good computer literacy and keyboard skills
- Demonstrable teamwork skills
- Very good interpersonal skills
- Demonstrable motivation
- Problem solving skills

**Desirable**:

- IT skills relevant to General Practice

**JOB DESCRIPTION - Data Quality Team**

**Job Title**:
Data Quality Team Member

**Responsible to**:
DATA QUALITY TEAM LEADER

**Place of Work**:
MEDICAL PRACTICE

**Person Specification**

Working for Brook Square Surgery is an exciting opportunity to begin your career in the NHS where there is always opportunity for career progression.

**Duties and Responsibilities**

**Main Duties / Key Tasks including**:
Pathology
- Daily administration of the electronic links to the pathology laboratory ensuring accuracy and compliance with current Pathology Protocol

Summarising
- Summarisation of new patient’s notes.
- Reviewing medical records and producing an accurate summary of the patient’s medical history and read coding the information into the practice clinical system
- Monitoring progress of notes summarising against practice targets
- Liaison with the local health authority regarding registration/medical records queries

Data Entry
- Extraction of necessary data from clinical correspondence and input into electronic patient record, by scanning, attaching to the correct patient and the use of the Read Code Formulary.
- Monitor and ensure data is consistently entered and run searches to find anomalies
- Advise the Data Quality Manager of any problems arising from data entry which are otherwise unsolvable
- Manage the practice Cytology and Immunisation targets through the use of data review and updates on the Open Exeter system

Recalls
- Initiate, run and monitor patient call and recall systems
- Pro-actively look at ways to improve patient response and uptake to invitations.

Audit
- Auditing data collection standards in the practice
- Set up and run clinical searches
- Ensure accurate report output
- Interrogate data for audit purposes
- Run NHS England Contract/CCG searches and reports
- QoF Data Interrogation
- Use of external data extraction software provided by other health bodies sanctioned by the practice. (RAIDR/TCR)
- Report to the clinical team details of patients being monitored for the use of High Risk Drugs
- Perform regular repeat prescribing audits for housekeeping purposes.
- Monitor and report to the clinical team, practice equipment on loan to patients.
- Research administration
- Design and run searches and reports as defined by the partners and/or the Data Quality Manager/Practice Manager
- Cost Analysis for contracts the practice considers
- Work Analysis - to continually review and improve processes

Data Protection
- Ensure security of data at all times
- Ensure security of data in accordance with the Data Protection Act
- Ensure security of data in accordance with the practices Information Governance policies and procedures

IT/Smartcard Administration:

- IT Fault Log
- Hardware/Software issues
- Smartcard administration

Communication Administration
- Post In (scanning and attaching). Opening and distributing mail
- Post Out - enveloping letters/Recorded Deliveries/Post Office liaison.
- Outgoing correspondence
- Create and display posters as agreed with the line manager.
- Create and distribute the staff weekly newsletter and diary sheet.

Medical Record Administration
- Filing, archiving and appropriate storage of patients records and other confidential information
- Accepting and logging of medical records into the practice
- Preparing medical records for collection from the practice
- Action any requests for medical records from clinicians
- SARS 2nd check and copy

Private Work (Non-NHS)
- Communicating with patients and relevant 3rd parties.
- Logging in medical reports/medical records requests and attaching to medical record.
- Creating invoices.
- Creating medical report/ copy of medical records.
- Processing payments.
- Finance reconciliation.
- Working to close timescales.

General Administration
- Actioning any photocopying requests
- Monitorin