Clinical Team Secretary

6 months ago

West Bridgford, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

We are looking for an experienced Clinical Team Secretary, to join our friendly team, within Rushcliffe Community Therapy.

This to provide administration support to our team based in Rushcliffe.

Our service offers at home rehabilitation services to people requiring physical rehabilitation and support to enable timely discharge from hospital, as well as preventative and proactive intervention to maintain physical health and wellbeing. Our team consists of Physiotherapists, Occupational Therapists, Assistant Practitioners and Community Rehabilitation Assistants providing rehabilitation support for adults to enable them to improve their function, maintain their independence and achieve their goals.

The post holder needs to have a flexible approach to work and the ability to work as part of a team and on their own initiative.

Under the supervision of Team Leader, you will be responsible for ensuring that all tasks are completed in a timely, confidential and professional manner.

Provide an efficient secretarial/administration support service

Produce high quality reports within agreed deadlines as required

To undertake office duties including diary management and message management, opening and distributing mail, operation of brought forward systems, dealing with telephone calls and enquiries.

Production of documents, typing, photocopying, collating of documents and electronic filing as well as general administration support services

To deal with requests and enquiries and forward them to the relevant team member

Facilitate meetings/investigations/producing and circulating agendas, recording attendance and accurate minute taking

To support with system one.

To support new starters with IT set up, Obs kits, system one, induction to new systems.

To collect and maintain accurate team information with regards to training undertaken, Clinical Supervision and any other database

To support and collect the data for the service as required.

Responsible for ensuring that accurate work is completed within the time limits and standards set

To work effectively both independently and as a team member

Resolve or signpost queries from patients, carers, internal departments and external agencies as appropriate

To undertake any other duties that would be a reasonable expectation of the role

Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.

As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We are committed to flexible and agile working, including the opportunity to join our bank.

Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.

We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.

If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you

TeamNottsHC

Please see attached job description for detailed information regarding the job role.

Please note that this post may not meet the pay and skill level required for a Skilled worker visa

Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa and also does not appear on the shortage occupation list for healthcare and education. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.

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