Accounts Assistant

5 months ago

Reading, United Kingdom Vermelo RPO Full time

Job summary
- take responsibility for a newly established Accounts Payable process;
- implement a controls based working system; and
- help achieve strict reporting deadlines.

Success in these areas will enable the new business to continue its development in its first year as a stand alone group.

The Accounts Assistant will report directly to the FC and work with the wider finance team to provide financial analysis and reporting for internal and board purposes.

About Vidett

Vidett is one of the UK’s leading and fastest growing professional trustee and governance firms. We work with other businesses, helping them look after pension schemes and other benefits they provide to their employees. Our clients range from the very small to the very large and include the RSPCA, Pizza Hut, Volvo and Kimberly-Clark.

We have 130 staff looking after over 475 client schemes with total assets of over £142bn and covering over 2,500,000 scheme members.

Key responsibilities

Accounts Payable
- Set up suppliers within the AP system in line with company policy and escalate any breaches to the FC
- Ensure supplier details are always up to date
- Review all invoice details and coding before submitting for approval

Job title: Accounts Assistant

Base location: Hybrid role working from our Reading office 2-3 times per week or as and when required

Hours: Full-time 35 hours per week

Reporting line: Financial Controller
- Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
- Verify and investigate discrepancies, if any, by performing monthly supplier statement reconciliations
- Deal with invoice queries/payment queries from suppliers
- Prepare bi-weekly payment runs for FC approval and ensure all invoices are paid in a timely manner
- Work with FC to ensure correct supplier bank details are recorded in banking system
- Produce, analyse and comment on monthly aged creditors report
- Managing the processing monthly credit card statements
- Taking lead role in the Payroll expenses process. Reminding users of timetable, closing off the payroll system and sending reports to HR and Finance

Cash Processing:

- Daily cash posting and investigation of unreconciled items in a timely manner
- Weekly and monthly bank reconciliation reports
- Raising any client refunds as required
- Daily updates of short term cashflow reports to ensure liquidity in all accounts

Credit Control
- Producing regular debtor reports
- Sending monthly statements
- Chasing clients for outstanding debt
- Liaising with internal staff on debtors
- Dealing with client queries

Month end
- Ensuring prepayments are correctly set up and assisting Management Accountants with monthly accruals based on expected expenses
- Processing of journals in relation to accounts payable
- Work with Management Accountants re monthly variance analysis
- Work with FC to complete Accounts Payable month end close and ensure all tasks are completed as per the Finance timetable

Other duties
- Working with FC to maintaining and quarterly testing of the AP system
- Be the audit lead for Accounts Payable
- Ensure AP policies and process notes are kept up to date
- Working with FC to ensure Group Expenses policy is up to date and liaising with multiple departments across the business to ensure adherence
- Keeping up to date with any policy or organisational changes and ensuring systems and processes reflect these changes
- Assist with the implementation of new systems and the development of existing systems
- Contribution to the implementation and maintenance of financial controls and systems to ensure regulatory compliance

Other ad-hoc duties include providing reports, analysing data, monthly reporting and support to various departments and Finance team

Person specification

Knowledge & experience

Some experience of one or more of the following would be beneficial but is not essential:

- working within professional services industry
- experience of multiple group companies
- private equity owned businesses

Skills, abilities & personal qualities
- AAT qualified or QBE with minimum 5 years experience
- Able to work independently, prioritising and managing multiple tasks with different stakeholders to meet tight deadlines
- Good team player who is keen to work collaboratively and find solutions
- Enthusiastic, positive and flexible approach to work
- Strong analytical skills and attention to detail
- Proficiency in English, written and spoken
- Good working knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and intermediate level of excel skills including pivots, lookups, charts, data formatting & analysis
- Experience of using mainstream ERP systems - Netsuite would be an advantage
- Strong interpersonal, communication and influencing skills with the confidence and ability to operate effectively at all levels including third parties and internal Directors
- Ability to identity problems quickly and find suitable reso

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