Site Administrator

3 weeks ago

Alloa, United Kingdom DATS Recruitment Full time

We’re looking for a **Site Administrator **working on an engineering project for a 4 month contract based in Alloa, Scotland.

**What does the job involve?**

**Job Purpose**:
Ensures proper flow of site procedures and supports the site management team by carrying out common office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, client, and vendors in person, online, and via telephone.

**Office Administration Duties**:

- Communicates with relevant agencies to produce travel itineraries for company site reps
- Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
- Assists in planning and arranging events, including organising catering
- Handles expenses and billing cycles
- Answers phone calls and transfer them as necessary
- Drafts, formats, and prints relevant documents such as Minutes of Meetings
- Maintains stock lists and orders office supplies as needed
- Manages staff expense requests
- Interacts with the Site Manager and follows up with his instructions
- Creates agendas and takes meeting notes
- Assists in purchase orders and invoicing
- Maintains accurate records for employee holiday requests
- Manages outgoing post and records data on special deliveries
- Photocopies and files appropriate documents as needed
- Attends workshops when requested
- Interfaces with company tools such as Go Completions, OpenText, SAP and others. Training to be provided on the job

**EHS Administration Support**:

- Support recording of EHS forms to meet monthly KPI’s
- Manage and arrange contractor site induction booking requests
- Collate and store contractor training certificates and competency cards
- Assist EHS Manager with ordering site resources as necessary
- Support drug and alcohol testing programme as instructed by EHS Manager

**QA/QC Administration Support**:

- Support recording of QA/QC documentation

**What skills and experience do you need?**

Prior Office Management Experience Preferred; Strong Attention to Detail; Ability to Work Without Supervision; Excellent Time Management Skills; Exceptional Communication Skills; Technical Skills, Including Proficiency With Microsoft Office Programs; Strong Prioritisation and Organisation Skills; Ability to Handle Confidential Information; Strong Record Keeping Skills; Presentation Skills, Including Welcoming Guests to Events; Ability to Multitask; Fluent English (Written and Spoken)

**What are the pay and benefits?**

Pay Rate: Market rate
37.5 hours per week Monday to Friday

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