Project Administrator

We Build Recruitment are looking to recruit a proactive and motivated Project Administrator to join a successful engineering and automation company during a time of exciting growth.

As a Project Administrator, you will be responsible for providing administrative support for the implementation and delivery of a number of projects, and the wider office where necessary.

It is vital that you thrive in a fast-paced environment, have a positive attitude to work, and have the personal pride, motivation, and desire to deliver to the highest standards. You will be an active member of the team and assist in shaping the admin functionmoving forward.

RESPONSIBILITIES INCLUDE:

- Developing agendas and taking minutes of project meetings
- Preparing and updating action trackers as directed by Project Managers
- Prepare project handover documentation
- Supporting the preparation of weekly project reports for both internal and client review
- Supporting the team in general Project Management tasks
- Taking inbound enquiry calls - directing calls and taking accurate messages
- Communicating with relevant companies regarding incoming enquiries for existing and new projects
- Liaising with third-party suppliers
- Developing and maintaining filing systems
- Updating and managing diary systems effectively
- Organising travel and accommodation for employees
- Collating and reviewing timesheets and expenses
- Preparing source documents such as invoices, purchase orders, and remittance notices
- Ordering and maintaining stock levels including stationary, office equipment, and uniforms
- Liaising with third-party suppliers
- Assisting in general IT issues
- Inputting data accurately and maintaining records efficiently
- Undertaking any ad hoc duties as requested

SKILLS AND EXPERIENCE REQUIRED:

- Work experience as a Project Administrator, Project Coordinator, or similar role
- Experience in direct reporting to senior personnel
- Ability to carry out general administration to high standards, with limited or no supervision
- An excellent communicator, both verbal and written
- Ability to organise and manage own workload efficiently and be able to multi-task
- Strong individual who can work alone and with other team members
- High-level attention to detail
- Flexible, team player with a 'can do’ attitude
- Strong interpersonal skills to be able to build rapport with various stakeholders
- Proficiency in Microsoft Office suite and other office tools, with the aptitude to learn new
software and systems
- Experience with engineering projects would be advantageous but is not essential
- Proactive, results-driven with a collaborative, supportive attitude

WHAT YOU GET IN RETURN:

- Remuneration package: £18,500 - £19,500 per year salary (dependent on experience)
- Full-time contract: based on 37.5 hours per week, Monday - Friday
- 23 Days holiday plus Bank Holidays (increasing to 25 days after probation period)
- Flexible working
- Company pension
- Regular training and development opportunities