Executive Assistant

3 weeks ago


Stafford, United Kingdom Clear IT Recruitment Limited Full time

**An opportunity has arisen for a motivated and ambitious Executive Assistant to join my clients team in Stafford, Staffordshire.**

The role will be providing high level executive support principally to two members of the management team.

The role requires someone who can take responsibility for projects with a can-do attitude, to join a friendly and hardworking team. This is a professional services firm and so the work culture is ambitious and needs a very motivated individual.

You’ll need strong administration skills and be confident utilising Microsoft packages, specifically Outlook, Word, Excel and PowerPoint whilst being able to produce reports and information packs where required.

**Main tasks of this role include**:
Assistance on Projects
- Perform clerical and administrative tasks including drafting letters, memos, reports, and other documents for the management team.
- Maintain all hard copy and digital records for ongoing executive projects

Meetings and Client Liaison
- Producing Client Reports prior to client meetings with the support of stakeholders
- Collating and preparing information for meetings, both internal and external. Producing and circulating agendas and itineraries, as well as minutes after the meetings.
- Diary and travel management for senior team leads

Business Development
- Supporting with corporate gifting, events and other marketing activity
- Maintaining client databases, entering new client and contact information, we use Proclaim by Eclipse (training provided)
- File management (file opening, closing, matter balance clearance, scheduling)

Administration
- Answering phones and scheduling meetings/ taking messages wherever appropriate
- Preparing and submitting expenses, including chasing for receipts and mileage information following meetings and business trips and following up on authorisations
- Scanning and profiling post
- Basic facilities management including stocking refreshments for staff and visitors.

**Profile of a successful applicant**:

- Strong administration skills
- Previous relavant experience
- Good verbal and written communication


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