Administration Officer

5 months ago


Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

This is an exciting opportunity to join the Cardiac Rehabilitation Service at South Warwickshire University NHS Foundation Trust (SWFT) for a fixed term of 12 months. Through dedicated administrative and clerical support, the post holder will assist the Cardiac Rehabilitation Team including the new Heart Failure Rehabilitation service. Based in the Cardiac Rehabilitation Team at SWFT, the post holder will support all administrative and clerical issues relating to the cardiac rehabilitation service. The post is fulltime, Monday - Friday with consideration of hybrid working.

The role of the Cardiac Rehabilitation Administrative Officer is multi-faceted. Through dedicated administrative and clerical support the post holder will assist the Cardiac Rehabilitation Team with a variety of clerical duties, ensuring the daily smooth running of the service within the acute Trust and where necessary at the external venues used to deliver exercise and information sessions.

The Cardiac Rehabilitation Administrative Officer support to the team and the unit manager in clerical duties, the daily running of the department and ensures that all support facilities are in place.

Come and join a Trust rated Outstanding by the CQC. South Warwickshire University NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further. In addition our staff survey results have placed us 4 th in the country for recommended place to work.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.

Our values can be summed up in one sentence. We are ‘Trusted to provide safe, inclusive, effective and compassionate care’. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn’t matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

**Key working relationships**:
Patients, Cardiologists, Advanced Clinical Practitioners, Cardiology Secretaries/ administrator, Cardiology Nursing Teams, Heart Failure Nursing Teams, GP Surgeries, External Organisations, General / Operational / Service Managers

**Key Result Areas**:
The role of the Cardiac Rehabilitation Administrative Officer is multi-faceted. Through dedicated administrative and clerical support the post holder will assist the Cardiac Rehabilitation Team with a variety of clerical duties, ensuring the daily smooth running of the service within the acute Trust and where necessary at the external venues used to deliver exercise and information sessions.

The Cardiac Rehabilitation Administrative Officer support to the team and the unit manager in clerical duties, the daily running of the department and ensures that all support facilities are in place.

Main Duties

Utilise relevant Trust IT systems, as determined by the role, ensure all relevant patient data is collected and input accurately in line with Trust guidelines.
- Data entry to the National Cardiac Rehabilitation Audit data base
- Liaise with other members of the multi-disciplinary team, such as secretaries, social services etc.
- Requesting and obtaining patient records
- Booking and rescheduling patient appointments when required
- To send receive and distribute referrals and other documents having due regard to their relative urgency and confidentiality.
- Make any relevant follow up appointments
- Photocopying, scanning faxing and filing documents as required
- Provide clerical support to the Cardiac / Heart Failure Rehabilitation Teams
- Log any maintenance work as when required for cardiac rehabilitation equipment that is the responsibility of the service.

Service Improvement and Audit
- To support any service based audits e.g to the role of ward administrator e.g. data entry to the National Audit of Cardiac Rehabilitation Audit (NACR) data base, Trust based patient feedback surveys

Housekeeping Duties
- To order stationary and general supplies to ensure the service runs smoothly and efficiently
- To ensure the cardiac / heart failure rehabilitation service / office housekeeping and organisation is managed effectively and efficiently

Communications and Working Relationships
- To communicate with others in a polite and courteous manner at all times
- The post-holder will be expected to communicate with medical and nursing staff and also with patients, relatives, carers, other members of the public and external organisations
- The post holder should maintain patient confidentiality at all times
- The post holder will be expected to act in accordance with all Trust policies and proce


  • Office Administrator

    4 weeks ago


    Warwick, United Kingdom CV-Library Full time

    Are you someone with an office administration background?    Are you highly organised and able to provide excellent customer service?    Or are you someone who is looking for a role that can provide flexibility with working hours?    Our client, a leading business within the financial services sector are now looking to...

  • Office Administrator

    1 month ago


    Warwick, United Kingdom Options Resourcing Full time

    Are you an experienced Office Administrator? Do you want to work for a business that is genuinely the only one of it's kind in the entire country? Do you want to be part of a team that consistently makes a difference? Then this could be the role for you!Our client in the Warwick area is looking for an Office Administrator to join their fun and vibrant team,...

  • Office Administrator

    5 months ago


    Warwick, United Kingdom Pure Office Solutions Ltd Full time

    Pure Office Solutions Ltd is one of the leading independent UK office interior fit-out specialists and office furniture suppliers. Our portfolio of services covers every aspect of interior fit-out and design, including office furniture, space planning, internal partition systems, suspended ceilings, cable management, mezzanine floors - just to name a...

  • Office Administrator

    4 months ago


    Warwick, United Kingdom Applus IDIADA Full time

    **Company Description** Applus+ IDIADA is a global partner to the automotive industry, offering comprehensive design, engineering, testing, and homologation services. With three offices in the UK - Warwick (Homologation), Cambridge (Electronics), and Nuneaton (Brake Testing, Sales, and CAE) - we provide extensive support to our clients in their product...

  • Office Administrator

    5 months ago


    Warwick, United Kingdom Warwick Edging Ltd Full time

    The role is a mixture between Office duties, sales order processing, purchasing and administration. The company consists of 13 staff and we have been running for over 28 years. **Your new role** The purpose of the role is to assist the office staff in order to provide the highest level of customer service and administrative support to our customer base...

  • Office Administrator

    5 months ago


    Warwick, United Kingdom Inspired Villages Full time

    We’re driven by our purpose to build real communities, which enhance the lives of our residents every single day. If you’re looking for a career which means more and gives you more, personally and professionally, there’s a place for you here at Inspired Villages. In partnership with Legal & General PLC and NatWest Pension Trustee Limited, with hugely...

  • Office Administrator

    1 month ago


    Warwick, United Kingdom CV-Library Full time

    Are you an experienced Office Administrator? Do you want to work for a business that is genuinely the only one of it's kind in the entire country? Do you want to be part of a team that consistently makes a difference? Then this could be the role for you! Our client in the Warwick area is looking for an Office Administrator to join their fun and vibrant...

  • Office Administrator

    5 months ago


    Warwick, United Kingdom Warwick & Warwick Ltd Full time

    Office Administrator An opportunity has arisen for an office administrator at our Warwick office. We are looking to recruit a self-motivated, enthusiastic individual who is looking to grow and develop their skills and join a dynamic and friendly team. Previous experience from within a similar role would be advantageous but not essential. The successful...


  • Warwick, United Kingdom Apex Recruitment Full time

    **Junior Office Administrator** Junior Office Administrator required to join a family owned and run, vibrant recruitment agency based in Warwick on a Permanent basis paying in the region of £24,000 per annum. - Are you organised with a good understanding of Microsoft Packages?_ - Can you offer exceptional customer service to all inbound calls?_ - How does...

  • Office Administrator

    5 months ago


    Warwick, United Kingdom Williams Lea Full time

    **Office Administrator** **Salary**: £21,000 per annum plus company benefits Location: Leamington Spa, CV34 6BF Contract: Full Time, Permanent Shifts: 36.25 hours per week, Monday - Friday, 1 hour 15 minute unpaid lunch break, shifts will be 9am-5:30pm Work model: Fully onsite **Williams Lea seeks a Office Administrator to join our team!** Williams...

  • Office Administrator

    4 months ago


    Warwick, United Kingdom Madisons Recruitment Full time

    Madisons are actively seeking an Office Administrator for a large and growing construction company at their offices based in Warwick. This is a great opportunity for someone looking to kick start or further develop their career, allowing for progression to project management titles. **Details**: - £20,000 to £26,000 per annum. - ASAP Start Available. -...


  • Warwick, United Kingdom Pure Office Solutions Ltd Full time

    Pure Office Solutions Ltd is one of the leading independent UK office interior fit-out specialists and office furniture suppliers. Our portfolio of services covers every aspect of interior fit-out and design, including office furniture, space planning, internal partition systems, suspended ceilings, cable management, mezzanine floors - just to name a...

  • Office Administrator

    1 month ago


    Warwick, United Kingdom CV-Library Full time

    Are you an experienced Office Administrator? Do you thrive in a fast-paced environment? Do you want to work for an employer that has an employee first ethos? Then this could be the role for you! Our client in the Warwick area is looking for an Office Administrator to join their fun and vibrant team due to continued business growth. Benefits: Salary -...


  • Warwick, United Kingdom JNP Group Full time

    **Central Office Administrator** We are looking for an experienced, enthusiastic, resourceful, organised, and efficient Office Administrator to join our busy office based in Warwick. The person will be a natural analytical problem solver, predominantly, supporting processes involving invoicing, aged debtors and queries relating to these, in addition to...


  • Warwick, United Kingdom Skewb Ltd Full time

    **About Skewb** Skewb is on a journey to transform water and energy utilities by creating innovative solutions designed to solve industry-wide challenges. Comprised of passionate and knowledgeable individuals, our team of “Skewbers” are committed to finding ways of making the ordinary, extraordinary. At Skewb, we take immense pride in demonstrating our...

  • Administrator

    1 month ago


    Warwick, United Kingdom CV-Library Full time

    JRRL are looking for an Office Administrator for a maternity leave contract to ensure the office reception is managed effectively and provide administrative support to the small team. This role is office based. Duties for the Part Time Administrator: Being the first point of contact, greeting all visitors to the office providing an excellent and...

  • Administrator

    4 weeks ago


    Warwick, United Kingdom Julie Rose Recruitment Full time

    JRRL are looking for an Office Administrator for a maternity leave contract to ensure the office reception is managed effectively and provide administrative support to the small team. This role is office based. Duties for the Part Time Administrator: Being the first point of contact, greeting all visitors to the office providing an excellent and...

  • Administrator

    4 weeks ago


    Warwick, United Kingdom Julie Rose Recruitment Full time

    JRRL are looking for an Office Administrator for a maternity leave contract to ensure the office reception is managed effectively and provide administrative support to the small team.This role is office based.Duties for the Part Time Administrator:Being the first point of contact, greeting all visitors to the office providing an excellent and professional...

  • Administrator

    4 weeks ago


    Warwick, United Kingdom Julie Rose Recruitment Remote Work Freelance Full time

    JRRL are looking for an Office Administrator for a maternity leave contract to ensure the office reception is managed effectively and provide administrative support to the small team. This role is office based. Duties for the Part Time Administrator: Being the first point of contact, greeting all visitors to the office providing an excellent and...

  • Administrator

    4 months ago


    Warwick, United Kingdom Project Partners Full time

    Are you an experienced, enthusiastic, and resourceful Office Administrator? We're seeking a dynamic individual to join a leading company based in Warwick. In this role, you'll provide essential support to 7 offices, requiring exceptional organizational skills, meticulous attention to detail, and effective communication. **Responsibilities**: - Play a...