Pa Administrative Coordinator, Biopharma Business

4 weeks ago

Luton, United Kingdom AstraZeneca Full time

**PA/Administrative Coordinator, BioPharma Business Unit**

**Location: Luton, UK**

**Competitive salary and benefits apply**

At AstraZeneca, we’re not afraid to do things differently. We’re resetting expectations of what a bio-pharmaceutical company can be. This means we’re opening up new ways to work, pioneering cutting edge methods and bringing unexpected teams together.

The global GMAP group are an experienced team of specialists with many different skills, aligned to a common objective -_ we shape the payer environment; create and deliver highly valued market access solutions to unlock the potential of our life changing medicines for patients._

Essential is a friendly, flexible and approachable manner, as the role will act as team hub in the office. The role will work alongside a team of Admins within GMAP, Global Market Access and Pricing and the broader Biopharmaceuticals Business Unit, so there is in place a great support network for the role.

AstraZeneca has a strong focus on being a Great Place to Work, in line with this you will have opportunities to grow and develop in this role.

**Main responsibilities**:

- Extensive diary management with ability to seamlessly prioritise; working with other stakeholders where necessary to resolve conflicts and scheduling across multiple time zones using company technology ie MS Teams and Zoom
- Proactive planning of travel arrangements and processing expense claims in line with compliance policy limits, using Concur
- Assist the team with set up of virtual, f2f and hybrid meetings and events, from implementation to support at the event (where necessary)
- Work with the team to ensure their projects are correctly entered onto the system for contracting projects, ensuring statement of work and budgeting is in line with purchase order requirements. Work with the BBU Requisition Center and Finance Direct for any financial administration queries eg invoice and budgeting and being confident in the use of our p2p cloud system, Coupa
- Effectively coordinate and collaborate with other assistants within AstraZeneca on cross-functional and cross-organisational meetings / events / processes
- Other general administrative tasks/projects as required

For GPI (Global Pricing Implementation Team) there are three specific area of support:

- Onboarding of new staff and setting up all the necessary meetings, training, resources, access to information (although this is probably general)
- Supporting pricing committees, that is booking the meetings, managing attendees, taking minutes and circulating minutes (this is a repeated senior level meeting)
- Price certificates: work collaborate with her/his oncology counterpart PA (they should back each other up during vacations for example) manage, organize, validate price certificates and ensure they are completed in a timely manner

**Essential skills/experience**:
You should have demonstrated advanced proficiency across a broad range of administrative processes, procedures and project management experience.
- Proven experience of providing full PA/administrative support to senior leaders
- Ability to think beyond boundaries of own job, challenge status quo and seek opportunities for continuous improvement
- Excellent team working, networking and influencing skills with ability to engage relevant AstraZeneca staff and leaders at all levels
- Excellent organisational skills with an ability to prioritise workload, plan ahead and multi-task
- Good time management, pro-activity, flexibility and attention to detail working to the highest standards of accuracy and presentation
- Goals and solution oriented, demonstrating initiative and proactivity in the provision of support provided
- Assertiveness and strong personal resilience
- Confident and experienced user of Microsoft Office, online cloud storage ie SharePoint and Box, as well as MS Teams and Zoom for meetings
- Numerate and accurate
- High level of confidentiality and discretion
- Strong written and verbal communication skills in English

**Desired skills/experience**:

- Relevant professional administrative qualification
- Knowledge of the Pharma industry
- Previous experience working across a global team/organisation
- Budget planning
- Event planning
- AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, gender or gender orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law_

  • Pa to Chief Executive

    5 days ago

    Luton, United Kingdom Macildowie Recruitment and Retention Full time

    **PA to Chief Executive / Dunstable / Salary up to £38,000 per annuM/Fully office based/ permanent** Macildowie are pleased to be partnered with a educational business in Dunstable who are continuing with their growth plans by recruiting a Personal Assistant to join their ranks. Your main responsibility will be to support the CEO's Office and provide ahigh...

  • IT Project Coordinator

    4 days ago

    Luton, United Kingdom Ashdown Group Full time

    This is a new opportunity for an experienced IT Project Administrator to join a nationwide leading IT consultancy in the Bedfordshire area paying a salary of up to £30,000. Based in the Hitchin / Letchworth Garden City area, my client is offering a hybridwork from home /office week and the chance to work on exciting projects using the latest...

  • PA to the Headteacher

    3 days ago

    Luton, United Kingdom Engage Education Full time

    School PA to the Headteacher required for a School in Luton. At Engage Education Services, we're currently recruiting for a School PA to the Headteacher in a School in Luton. After building a strong relationship with a local grouping of schools. They are looking for an experienced School PA to the Head with experience managing a School heads diary. Our...

  • Private Pa to Director, and Receptionist for

    4 weeks ago

    Luton, United Kingdom Astons Accountants Full time

    **Part-time Private PA to Director, and Receptionist of an Accountancy Firm** **Location: Caddington** **Job Type**:Part-Time **Job Overview**: Looking for a fabulous part-time private PA for a busy Director. The private PA is required either part time or full time and will be based at our office in Caddington & sometimes remotely. The Director is an...

  • Account Coordinator

    5 days ago

    Luton, United Kingdom Reed Business Support Full time

    My client are a large international financial services company looking for an Account Support Co-ordinator to join their expanding team based in Luton. You will be fully competent MS Office user, especially advanced in Excel, and highly organised with exceptional communication skills. You will become a trusted member of the team and will be expected to...

  • Internal Sales Coordinator/Administrator

    2 weeks ago

    Luton, United Kingdom Ernest Gordon Recruitment Limited Full time

    Internal Sales Coordinator/AdministratorSt Albans/Luton£30,000 + Training + Holiday + Bonus + Pension + Flexible Working OptionsAre you a Internal Sales Coordinator/Administrator with a background in engineering or manufacturing, seeking an opportunity to contribute to a renowned company at the forefront of laboratory instrumentation and services where you...

  • Administrative Support Coordinator

    3 days ago

    Luton, United Kingdom FirstPort Full time

    **Job Role**: Administrative Support Coordinator **Location**:Hybrid, Luton Office **Hours**:Monday to Friday (35 hours per week) Internally this role is know as Demobilisation Coordinator. As a Demobilisation Coordinator you will contribute to our vision of being the **favourite **property manager by: - Working alongside the Operations team as well as...

  • Purchasing Administrator

    1 month ago

    Luton, United Kingdom Bennett & Game Recruitment Full time

    **Location**: Luton, Bedfordshire, England **Salary**: £30,000 - £35,000 pa **Reference**: AP242087A **Date added**: 01-02-2023 **Job Profile**: Experienced Purchasing Administrator/Assistant required to join a busy and well established Manufacturing firm based in Luton, Bedfordshire,on a full time, permanent basis. The office is located near the Luton...

  • Rtt Pathway Coordinator

    4 weeks ago

    Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen to join the Trust’s Referral to Treatment (RTT) Team as a Pathway Coordinator. The RTT Team leads at the hospital on the data assembly, validation and the redesign work required to achieve the national target and to ensure patients are seen and treated in a timely manner.To undertake this role, you will need to have a...

  • Rtt Pathway Coordinator

    4 weeks ago

    Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen to join the Trust’s Referral to Treatment (RTT) Team as a Pathway Coordinator. The RTT Team leads at the hospital on the data assembly, validation and the redesign work required to achieve the national target and to ensure patients are seen and treated in a timely manner. To undertake this role, you will need to have a...

  • Administrator

    2 weeks ago

    Luton, United Kingdom Reed Business Support Full time

    My client are a small business based in Luton looking for a competent Administrator to join their team. Duties will include: - Processing orders - General customer service - Scheduling engineers - Raising quotations - Booking in services and repairs - Raising invoices and PO's If you work well under pressure and have a willingness to learn this could be...

  • Temporary Sales Coordinator

    2 weeks ago

    Luton, Bedfordshire, United Kingdom Ernest Gordon Recruitment Limited Full time €30,000

    Internal Sales Coordinator/Administrator 30,000 + Training + Holiday + Bonus + Pension + Flexible Working Options Are you a Internal Sales Coordinator/Administrator with a background in engineering or manufacturing, seeking an opportunity to contribute to a renowned company at the forefront of laboratory instrumentation and services where you will set the...

  • Temporary Sales Coordinator

    4 weeks ago

    Luton, Bedfordshire, United Kingdom Ernest Gordon Recruitment Limited Full time

    Internal Sales Coordinator/Administrator 30,000 + Training + Holiday + Bonus + Pension + Flexible Working Options Are you a Internal Sales Coordinator/Administrator with a background in engineering or manufacturing, seeking an opportunity to contribute to a renowned company at the forefront of laboratory instrumentation and services where you will set...

  • Internal Sales Coordinator/Administrator

    2 weeks ago

    Luton, Bedfordshire, United Kingdom Ernest Gordon Recruitment Limited Full time €30,000

    Internal Sales Coordinator/Administrator St Albans/Luton £30,000 + Training + Holiday + Bonus + Pension + Flexible Working Options Are you a Internal Sales Coordinator/Administrator with a background in engineering or manufacturing, seeking an opportunity to contribute to a renowned company at the forefront of laboratory instrumentation and services...

  • Internal Sales Coordinator/Administrator

    2 weeks ago

    Luton, Bedfordshire, United Kingdom Ernest Gordon Recruitment Limited Full time €30,000

    Internal Sales Coordinator/Administrator St Albans/Luton £30,000 + Training + Holiday + Bonus + Pension + Flexible Working Options Are you a Internal Sales Coordinator/Administrator with a background in engineering or manufacturing, seeking an opportunity to contribute to a renowned company at the forefront of laboratory instrumentation and services...

  • Personal Assistant to Chief Operating Officer

    1 month ago

    Luton, United Kingdom AstraZeneca Full time

    At AstraZeneca, every one of our employees makes a difference to patient lives every day. Each and every one of us believes that science has the ability to change lives and that to deliver this takes many people with many skills. When we deliver a life-changing medicine, that success comes from the combined efforts of all of our people. Do you have a...

  • Purchase Ledger and Accounts Administrator

    1 week ago

    Luton, United Kingdom Newstaff Employment Services Ltd Full time

    Newstaff Employment Services are recruiting for a Purchase Ledger and Accounts Administrator to join a friendly company. The main purpose of the role is to maintain the purchase ledger and carry out general accounting duties. The role reports to the General Manager **Responsibilities**: - Collate, check and process purchase invoices and advise suppliers...

  • Administrator

    1 month ago

    Luton, United Kingdom Reed Business Support Full time

    Do you have great administration experience? Skilled on a computer? Great attention to detail? My client, an outsourcing company who operate nationwide are seeking temporary support. This is a 100% working from home job. The typical duties are; - Processing manual registrations - Uploading documents, sending out documents - Processing high amounts of...

  • Office Administrator

    5 days ago

    Luton, United Kingdom The MSP Growth Hub Full time

    **WHO ARE WE** The MSP Growth Hub is the fastest growing Business Support and Coaching Company, and we specialise in only working with Managed Service Providers (MSPs or IT Support Companies as many will know). Founded in 2021 by Ian Luckett & Stuart Warwick, we help the techie business owners to improve their 'Business Skills' like Sales & Marketing,...

  • HR Administrator

    1 month ago

    Luton, United Kingdom Page-Hired Full time

    **HR Administrator - £22,000 to £24,000 + Benefits** **Luton, Bedfordshire** As a **HR Administrator **you will be responsible for providing admin support to the HR department, processing annual leave requests and organising staff rotas for circa 300 employees. Our client are a leading organisation within the transport and rail industry based in Luton...