Trust Governance Professional

2 weeks ago

Okehampton, United Kingdom Dartmoor MAT Full time

**Governance Professional (Clerk)**
- To provide advice to the Trust board and its individual members on governance, constitutional and procedural matters, ensuring the board meets its statutory requirements. Legislation introduced by the Department for Education in 2013 requires boards to have regard to advice from the governance professional with regard to exercising their functions.
- To provide administrative support to the Trust board, committees and individual trustees and governors to facilitate effective and efficient meetings and strategic governance. To make a key contribution to ensuring a strong evidence base is provided for Ofsted/Audit through an accurate record of governing board challenge, actions and decisions via concise and accurate minutes.
- To manage information effectively and in accordance with legal requirements, observing confidentiality where necessary.
- To facilitate and co-ordinate the induction process for new Trustees and promote training, succession planning and recruitment based on the skills required to fulfil the Trust Board’s three key roles.
- To oversee the Trust’s policy tracker and to trigger reviews as and when required, ensuring a draft version is ready to be presented to the relevant committee for approval with final ratification by the Trust board.
- To manage the stage 3 complaints and review of exclusion resolution committee process as they are received, to include meeting attendance.
- To follow the requirements set out in the Department for Education Clerking CompetencyFramework.
- Assess facts, opinions and situations accurately and exercise sound judgement, remaining objective and neutral at all times and be the ‘constitutional conscience’ of the board. This is essential when holding panel meetings.
- Have the ability, knowledge and confidence to challenge and intervene. A specific example might be to ensure trustees have attended safer recruitment training before serving on an appointment panel or to ensure that governance colleagues follow their policies and/or seek professional advice.
- Undertake appropriate and regular training and development to improve practice, maintain and extend knowledge, skills and expertise.
- The role may require travel to Trust educational settings and offices.

**Main Duties and responsibilities**:
In the role as adviser, the governance professional will act to support, advise and enhance the work of the trust board and their committees within the framework in which they operate.

The post holder will be adaptable and resilient, ready to undertake a diverse range of tasks including the following:

- To provide routine administrative support such as setting agendas, filing and creation of reports and other documents as required. In the role of administrator, the clerk will support the work of the board, its committees and individual trustees and governors through planning, preparation, research and administration.
- Act as the first point of contact for trustees governors and advocates needing information or advice relating to their statutory functions. Research or signpost to answers, including seeking advice from third party organisations. (Department for Education, National Governors Association, DMAT Executive or Company Secretary, Trustees.)
- Advise the trust board, committees and individual members on governance legislation, constitutional, legal and procedural matters where necessary before, during and after meetings.
- Advise the trust board and committees on procedures and practice for formal hearings and appeal panels ensuring statutory timeframes and legal requirements are adhered to before, during and after the process, to include attending the hearing to provide advice and accurately minute the proceedings
- The clerk will be responsible for managing all resolution committees e.g. complaints and exclusions, collating and distributing the paperwork to all relevant parties inside the statutory deadlines and providing accurate minutes of the hearing.
- The clerk will establish and maintain good communication systems for all layers of governance, in accordance with legal requirements; develop and maintain positive working relationships, observing confidentiality where necessary
- Receive, record and distribute incoming correspondence on behalf of the governance team as required. Ensure that guidance on new legislation is disseminated to appropriate stakeholders and used to inform stakeholder meetings. Use agreed channels of communication and ensure that communication is effective and ‘fit for purpose’.
- Promote governor training. In this role the clerk will assist to identify skill gaps and training requirements and cater for future needs through succession planning
- Co-ordinate a regular skills audit to identify training requirements for both the Trust Board and Local Stakeholder boards and then ensure that these training needs are addressed.
- Advise the governing board and committees on the process

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