Admin Assistant

**Position Title - **Administrative Assistant

**Location - **Okehampton Primary School

**Reporting to - **Principal

**Hours - **32.5 hours per week/39 weeks per year

**Work Pattern - **Monday to Friday - Fixed Term until 19.07.24

**Grade / Salary - **Grade C £23,500.00 (Full-Time Equivalent)

**Organisation - **The Dartmoor Multi Academy Trust

There are 18 schools within The Dartmoor Multi Academy Trust.

Your main place of work will be Okehampton Primary School, but you may also be required to work at other schools within the Trust.

This job description is not a comprehensive definition of the post. Discussions will take place on a regular basis to clarify individual responsibilities within the general framework and character of the post as identified below.

**Job Purpose**:
To act as a first point of reference when people arrive.

To provide administrative support to the school as directed by the principal.

Contribute to the overall ethos/work/aims of the school and meeting the needs of the children.

**Main Duties and Responsibilities**:
Meet and greet all visitors to the school.

Answer and direct all incoming phone calls.

Process and distribute incoming post.

Carry out general administration duties including clerical and financial support using the DMAT/schools' systems e.g. Arbor, School Comms.

Assist in the upkeep of records using MAT/school systems e.g. school comms.

Maintain a clean, tidy and orderly admin office.

**Data Protection / General Data Protection Regulations (GDPR)**

The Privacy Notice sets out our general principles in relation to Data Protection and the General Data Protection Regulations.

You should also abide all Trust policies relating to the use of data including but not limited to:

- Acceptable Use Policy
- Records Retention Policy
- Personal Data Breach Procedure
- Employee Code of Conduct
- E-safety Policy
- Social Media Policy
- Use of Personal Devices Policy

Our Privacy Notice for Employees explains how we use your personal data.

You should note that a duty of confidentiality applies to all personal data you see prior to your first day of employment (for example, pupil lists for the purposes of lesson planning or other activities to support teaching and learning). This reflects the custom and practice of teachers’ contracts of employment starting on the first day of term while recognising the need to be aware of and plan to support pupil needs.

All schools in The Dartmoor Multi Academy Trust are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment.

**Detailed Person Specification**:
Professional Qualifications and Learning
- GCSE grade C or equivalent in English and Maths - **Essential**:

- Enhanced DBS and validated references - **Essential**:

- Eligibility to work in the UK - **Essential**:

- First aid qualification - **Desirable**

Experience
- Successful recent experience working with children in a school environment - **Essential**:

- Previous school administration experience and working - **Essential**:

- Working with school MIS - **Essential**:

- Knowledge of working with Arbor - **Desirable**:

- School Comms cashless payment systems - **Desirable**:

- Knowledge of relevant codes of practice and school policies - **Desirable**

**Skills**:

- Proven ability to communicate effectively, verbally and in writing with excellent grammatical, spelling and punctuation skills - **Essential**:

- Ability to work on own initiative - **Essential**:

- Strong organisational and planning skills - **Essential**:

- Manage own time effectively and meet deadlines - **Essential**:

- Good working knowledge of Microsoft Office - **Essential**:

- Reliable and trustworthy - **Essential**:

- Ability to solve problems and find creative solutions - **Desirable**:

- Calm under pressure with a flexible and adaptive approach to work - **Desirable**:

- Awareness to and commitment to equality issues - **Desirable**

Additional
- Displays commitment to the protection and safeguarding of children and young people
- **Essential**:

- Up to date knowledge and understanding of relevant legislation and guidance in relation to the protection and safeguarding of children and young people - **Essential**:

- A highly professional approach to their work - **Essential**:

- Embodies the Trust’s vision and values - **Essential**:

- Committed to personal and professional development
- **Essential**:

- Ability to work effectively as part of a team and work collaboratively with parents/carers - **Desirable**:

- Able to manage time effectively - **Desirable**:

- A belief in the ability of children and young people to achieve and overcome obstacles to their learning - **Desirable**

**How to Apply**:
Ready to join the Dartmoor Multi Academy Trust family?

Join us on this exciting journey to shape the future of education at Dartmoor MAT. Your skills, passion and dedication will help us t