Business Finance Executive

3 months ago

Birmingham, United Kingdom RPS Group Full time

We are looking to appoint an experienced and high calibre Business Finance Executive to work within our vibrant Birmingham office.

As an experienced Finance Executive with excellent organisational, written and verbal communication skills with Finance experience to support the Business Finance Manager.

**Key responsibilities/ accountabilities**:
**Specific responsibilities**
- Creating invoices from information provided on various excel spreadsheets, once checked a hard copy/pdf is then created for issue, invoice numbers are then copied to relevant spreadsheets and the invoice saved in the relevant folder.
- Coding up of invoices received and uploading to SharePoint for onward approval and payment.
- Chasing staff ensuring that their timesheets are up-to-date and issuing an outstanding timesheets list. Any time that has been authorised and not released will require releasing.
- Weekly requesting all staff for their expense receipts to submitted by no later than Friday night ensuring that these are signed off by the relevant member of staff and are in line with the various company checks. These will then need to be released on the system if they have not already been done so, check off each relevant claim.
- Any credit notes which are required need to be sent to Abingdon Accounts via Finance Manager (form required to be completed and signed off). Reversal of invoices (these are invoices which have not officially been issued to the Client) just need the Invoice Number and Client details issuing to Abingdon and asking for the invoice to be reversed.
- Creating new job number for a project from information provided by staff. If the client is existing this needs to be checked first. Set up of standard project file template on the server.
- Regular review of all projects to ascertain when jobs can be closed. 2 step process to close historic projects.
- Project Management Job Cost system inputting of Pipeline Bids and COB when. Downloading costs for PMs.
- Checking weekly holiday/sickness against SharpOWL.
- Writing of any general time and completing time transfers for any incorrectly inputted time.
- General liaison between Building Services Office’s/Abingdon/Finance,
- Support SMT with Absence / Staff Training recording / reporting
- Setting up iHasco training system

**Administration Support Tasks**
- Undertaking other duties / responsibilities that assist the Senior Director’s or result in efficiencies within the office’s.
- Filing / archiving
- Assisting the PMs/BSM with IMS associated administrative tasks/Internal Audits

**Assisting Others**
- Undertaking any other duties / responsibilities that assist the Senior Director or result in efficiencies within the office.
- Assisting the Business Finance Manager in the financial support to the Building Services Group

**Quality Assurance**
- Assist in reviewing checking compliance with quality assurance/IMS procedures

**What you will need for the role**:

- Adapts to the team and builds team spirit
- Listens, consults with others and communicates proactively. Understands communication processes. Types of communication, including non-verbal
- Demonstrates the skills and knowledge appropriate for the position (excellent in Microsoft Office and Teams)
- Financial/Accounts Experience
- QA/IMS Experience Desirable
- Shares expertise and knowledge with others and demonstrates flexibility
- Shows appropriate initiative and adaptability.
- Being approachable and professional to all with a can-do attitude.
- Attention to detail
- Use of initiative - recognising a need and acting on it
- Organised
- Excellent communicator
- Able to determine the needs and/or expectations of clients, colleagues and relevant others in the workplace
- Understands the principles of client service, concept and benefits of a client-oriented culture within RPS
- Understands the role of open communications and the need to keep people informed, in creating effective working relationships
- Is able to display a range of behaviours which develop and maintain trust at work
- Treat all clients with the upmost respect both on the phone and in person
- Accountability to the client always comes first, responsibilities to staff is secondary.

LI-PK1 #LI-REMOTE #LI-HYBRID

**What happens next?**

**Our commitment to Diversity and Inclusion**
Mindful that a truly inclusive organization must make appropriate use of talent on a global basis and without unnecessary barriers, we are committed to embedding diversity and inclusion principles in all People processes in order to be as diverse as the communities and clients we work with, thereby securing, developing, and retaining the best available talent for the company’s future.

**Our approach to Diversity and inclusion**
Our people live our purpose, deliver our promise, and demonstrate our behaviours every day. Our behaviours define who we are. Developed by our people, they underpin everything that we do. They create the memorable experiences we are kn

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