Office Administrator

**Description**:
**JOB TITLE: Office Administrator**

**LOCATION: St James Quarter, Edinburgh**

**SHIFT PATTERN: Monday to Friday, 40 hours per week**

**PAY RATE: £12.50 per hour**

**Main Duties Key Responsibilities/Accountabilities**:

- Managing schedules, appointments, and calendars of Operations Manager.
- Maintaining Cleaning Schedule.
- Managing the scheduling of contractors attending site.
- Processing site permits for our service providers (training will be provided).
- Taking minutes from meetings and distributing the actions.
- Processing payments and maintaining financial records.
- Logging equipment servicing and repair requests.
- Maintaining accurate client and employee records.
- Ordering and issuing of uniform.
- Social Media Management promoting the business on Linkedin.
- Managing inventory and ordering supplies as required.
- Assisting with HR tasks, such as recruitment and onboarding new employees.
- Creating and maintaining a paper-free operation.
- Producing monthly reports using PowerPoint.
- Creating and maintaining PowerBI dashboards.
- Maintaining Training records.
- Various data entry tasks.
- Rota reviewed and updated.

**Requirements - Qualifications**
- Proficient in Microsoft Office, including PowerPoint, Microsoft Lists, Microsoft Project, SharePoint, Microsoft Teams, and Microsoft Excel
- Excellent written and verbal communication skills
- Strong organisational and time management skills
- Customer service oriented with a positive attitude
- Ability to work independently and in a team environment
- Interested in promoting innovative IT solutions
- Experienced in working in professional services (desirable)
- Knowledge of working with PowerBI (desirable)

**Benefits**
- Sought after work pattern - Monday to Friday
- Life Assurance
- Perkbox Employee support and discount scheme
- Store discounts on selected retailers
- ABMCares
- Cycle scheme
- ABM Referral Scheme
- Employee Assistance Programme (EAP)
- ABM University
- ABM Training