Timetabling Specialist Lead

3 weeks ago

Cardiff, United Kingdom Cardiff University Full time

**Advert**

**Timetabling Specialist Lead**

Registry Operations is seeking to appoint a motivated and enthusiastic individual to be based within the Timetabling and Room Booking Service.- Cardiff University offers many excellent benefits, including 37 days annual leave (plus bank holidays) pro-rate for part-time hours, local pension scheme, blended working (meaning you will be able to work from home for some of your time), a cycle to work scheme and other travel initiatives, annual increments up the pay scale, and more. It is an exciting and vibrant place to work, with many different challenges and is a proud Living Wage supporter.
- This post is full time, fixed term for 1 year from April 2023**Salary**: £28,762 - £33,314 per annum (Grade 5)**Date advert posted: Thursday, 2 March 2023**

**Closing date: Sunday, 19 March 2023**

**Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.**

**Key Duties**
- Provide professional advice and guidance on timetabling and booking processes and procedures to internal and external customers, using judgement and creativity to suggest the most appropriate course of action where appropriate, and ensuring complex and conceptual issues are understood
- Investigate and analysis specific issues within the Timetabling and Room Booking Service and other relevant areas e.g., Estates, creating recommendation reports, supported by advances within the Timetabling and Room Booking Service.
- Ensure that the provision of the University Timetabling is delivered to the institution, proactively changing the delivery according to customer requirements
- Collaborate with others in order to make recommendations for developments of established processes and procedures
- Establish working relationships with key contacts, developing appropriate communication links with the University’s Schools/Directorates and outside bodies as required
- Create specific working groups from colleagues across the University to achieve the Registry Operations and the Timetabling and Room Booking Service objectives
- Supervise specific project teams on an occasional basis to accomplish key objectives
- Develop and deliver training within the Timetabling and Room Booking Service
- Undertake a variety of administrative duties to support the department
- Instruct and guide other employees across the University within the Timetabling Professional Network as required

**General Duties**
- Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties
- Abide by University policies on Health and Safety and Equality and Diversity
- Perform other duties occasionally which are not included above, but which will be consistent with the role

**Person Specification**

**Essential Criteria**

**Qualifications and Education**
- Degree/NVQ 4 or equivalent Professional membership/experience

**Knowledge, Skills and Experience**
- Substantial experience of working within specialist discipline
- Able to demonstrate professional knowledge within specialist discipline to give advice and guidance to internal and external customers
- Ability to set standard office systems and procedures and make improvements as appropriate

**Customer Service, Communication and Team Working**
- Ability to communicate conceptually detailed and complex information effectively and professionally with a wide range of people
- Evidence of ability to explore customers’ needs and adapt the service accordingly to ensure a quality service is delivered

**Planning, Analysis and Problem solving**
- Evidence of ability to solve expansive problems using initiative and creativity; identifying and proposing practical solutions and resolving problems with range of potential outcomes
- Evidence of demonstrable knowledge of key advances within specialist discipline
- Evidence of ability to work unsupervised to deadlines, planning and setting priorities for own work and that of others and monitoring progress.

**Other**
- 10. A willingness to undertake further training and development**Desirable Criteria**
- 11. Postgraduate/Professional qualification
- 12. Experience of working in a Higher Education environment
- 13. Fluency in Welsh, written and oral
- 14. Experience of reporting and data management**Salary Range Min.**
- 28,792

**Salary Range Max.**
- 33,314

**Job Category**
- Management & Executive

**Grade**
- Grade 5

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