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Project Assistant

4 months ago

Chester, United Kingdom iAM Compliant Full time

**iAM Learning**

**Project Assistant**

**MAIN PURPOSE AND SCOPE OF THE JOB**

We’re looking for someone to work alongside our existing Creative Team and Directors and provide the administrative support they need to keep all the plates spinning You’ll be working in a fast-paced environment alongside a wide range of creatives from scriptwriters, to storyboard artists, animators, voiceover specialists and graphic designers. So, you need to be able to multitask and think on your feet. Attention to detail is essential and you’ll have bags of initiative.

**WHO ARE WE?**

The iAM family is made up of iAM Compliant and iAM Learning, with both businesses scaling quickly in their respective SaaS and CaaS worlds. We’re an EdTech and Learning Technologies Group with a strong focus on compliance and fun, corporate learning. Yes, you heard it right. Fun. We use sophisticated storytelling to grow people's skills by weaving expert narratives into the best animated, eLearning content. Basically, we’re the antidote to dull and boring learning. Think fun, with an extra side order of fun fries, and fun sauce all over it.

Need an idea of our culture? Well here at iAM, we Make Workplace Learning Fun. It’s what we do. It’s what we stand for. We believe in making our workplace an inclusive and exciting place to be. A place where the creative in you is allowed to thrive and have a voice. Advantages of working here? A city-centre based office with easy transport links. Team events. Breakfast Wednesdays. Did we mention that we have an in-house Tiki bar too? These are all neat ways that unite us and make iAM a great place to be.

**POSITION IN ORGANISATION**

**Reports To**: Programme Manager

**Responsible For**: Supporting the Creative Project Team and wider Senior Leadership Team in managing the production line and administering key business support activities.

**DUTIES AND KEY RESPONSIBILITIES**

To directly support the Creative Project Manager with the following:

- Assisting the smooth and speedy transition of Courses/Resources through each stage of the Production Line by monitoring and actioning ‘tasks’ inside the Project Management Software (Asana)
- Management of Project Management Software (Asana), spreadsheets and filing system (in Dropbox)
- Allocation of projects to scriptwriters, storyboard artists, animators, and developers
- Allocating scripts to voiceover artists, and quality-checking files received
- Supplying links to clients and communicating changes required to writers/artists
- Keeping abreast daily of the production line status, providing regular updates to the Creative Team
- Supporting CPM with schedules, planning and resource allocation
- Helping to identify challenges in the production line and plan contingencies to mitigate against them
- Assist with tracking of assets, project status, duration, and completion
- Miscellaneous tasks to support the wider team (as needed)

To support the wider Senior Leadership Team:
- Administrative tasks as needed e.g. updating spreadsheets, supporting new course launches, populating key documentation etc.
- Support the Leadership Team with the monthly cycle of operational management and Board Level Meetings
- Support Sales and Marketing with events and exhibitions i.e., booking hotels, ordering merchandise, etc.

**Skills & Abilities**
Time Management

Multi-tasking

Planning

Organisational Skills

The ability to prioritise and manage time accordingly without having tasks prioritised for you (self-management).

No two days will be the same and there’s going to be a lot of moving parts - so coping with a large and varied workload is key to being successful in this role.

You need to be able to take a task and break it down into a manageable plan that can be delivered on budget & in time

Exceptionally well organised

**Experience**
Project Coordination

Experience in previous administration or project coordination roles is essential

**Knowledge**
Systems

Knowledge of the following systems is crucial:
- Macintosh OS
- Project Management Tools (Asana/Slack/Dropbox)
- Learning Management Systems
- Microsoft Office

**Personal Attributes / Other Requirements**

Self-Driven

Decision Making

The working environment may need you to be flexible in how you work and make decisions, in such a fast-paced and changing environment, you’ll need to be flexible and resilient.

**Salary**: £22,000.00-£25,000.00 per year

**Benefits**:

- Additional leave
- Casual dress
- Company events
- Company pension
- Discounted or free food
- Enhanced maternity leave
- Enhanced paternity leave
- Flexitime
- Paid volunteer time
- Work from home

Schedule:

- Flexitime
- Monday to Friday

Work Location: In person

Application deadline: 22/07/2023
Expected start date: 24/07/2023