HR Administrator

3 days ago


Edinburgh, United Kingdom Scottish Prison Service Full time

An exciting opportunity has arisen to join the Human Resources (HR) Team based at SPS Headquarters in Edinburgh as you will be involved in a range of HR activities across the Scottish Prison Service. If you enjoy working in a fast-paced environment and like to be kept busy, working across a variety of different tasks and activities, then this could be the role for you

You do not need to have prior HR experience to excel in this role. Instead, we are looking to recruit someone with transferable skills and a positive attitude, to learn in role and deliver a first class service.

The purpose of the role is to provide comprehensive administration support within the HR Team. The focus will be on providing excellent customer service whilst positively contributing towards the recruitment processes, absence management, grievance and conduct as well as being involved with corporate workloads. The post holder will have strong IT skills and will be responsible for updating HR records as well as responding to and following up on all HR specific enquires and providing advice and guidance within the confines of SPS policies and procedures.

Overall, you will have a positive and valuable contribution to play in supporting the HR Team and colleagues within the Scottish Prison Service.
- ResponsibilitiesMaintain effective and efficient electronic and paper based filing and data recording systems, ensuring compliance with Records Management Policy, Data Protection Legislation and SPS guidelines.

Respond to and follow up HR specific enquiries sensitively, timeously and professionally, ensuring accurate and impartial information and advice falls within the confines of relevant SPS policies and legislation.

Provide an effective and efficient administration service, ensuring communications and documentation are actioned appropriately and, where necessary, passed to the relevant third party for ongoing action.

Contribute to the development of an effective HR service through participation in functional and departmental forward planning activities and projects, as required.

Continuous development of personal knowledge and understanding of HR related issues, policies and legislation.

Prepare management information on HR related matters.

**Person Specification**
- Qualifications Requirements- Minimum of five National 5 (or equivalent) qualifications including English and Mathematics
- ** **or equivalent qualifications or relevant experience.
- **ESSENTIAL**
- Achieved the CIPD Level 3 Certificate in HR Practice, or equivalent, or willing to work towards.
- **ESSENTIAL**
- Experience RequirementsCompetent and experienced in all aspects of administration. **ESSENTIAL**

Able to use a range of technology to communicate information, manage data and collaborate with others to improve the delivery of services. **ESSENTIAL**

Experience of working within a HR environment. **DESIRABLE**
- Knowledge Skills RequirementsWell-developed communication skills at all organisational levels, across a range of media. **ESSENTIAL**

Effective decision making skills with the ability to effectively prioritise workload to meet departmental and organisational deadlines. **ESSENTIAL**

Ability to analyse, interpret and report on a range of information. **ESSENTIAL**

Knowledge and understanding of relevant legislation including Data Protection Legislation, Equality & Diversity Legislation and Employment Legislation and Acts.** ESSENTIAL**
- Selection method 1- Interview


  • HR Administrator

    6 months ago


    Edinburgh, United Kingdom The HR Dept Edinburgh & the Lothians Full time

    **HR Administrator**: We are looking for an enthusiastic and highly motivated HR Administrator to join our team. This is a perfect opportunity for someone who wishes to continue their career in HR. We are keen to support and develop internal talent and you could become a HR Advisor with your own client base down the line. About the HR Dept: We provide an...

  • HR Administrator

    4 days ago


    Edinburgh, United Kingdom Reed Human Resources Full time

    **HR Administrator** **Edinburgh** **£20,679 - £24,535** **Permanent Contract** **FT | 35 hrs | Hybrid working pattern** One of REED’s core clients based in Edinburgh, are currently recruiting for a HR Administrator to join the team on a permanent basis. The successful applicant will join an extremely supportive and newly restructured HR team and...

  • HR Administrator

    2 days ago


    Edinburgh, United Kingdom Focus Resourcing Full time

    **HR Administrator** **Location**:Edinburgh **Type of work**:Permanent, full time **Hours of work**:Monday-Friday 9am-5:30pm - hybrid working available Our prestigious client is currently recruiting for a HR Administrator to join their busy team. You will be working with other HR team members and support a larger HR team based in other offices throughout...

  • HR Administrator

    4 weeks ago


    Edinburgh, United Kingdom CV-Library Full time

    HR Administrator Edinburgh City Centre based | hybrid working available (3 days in office) Full Time | 35 hours per week | Monday to Friday Temp contract for a minimum of 6 weeks | potential for extension Pay rate up to £20.00 per hour + holiday pay (depending on experience) Search Consultancy are currently working with this Edinburgh-based client in...

  • HR Administrator

    3 weeks ago


    Edinburgh, United Kingdom Search Full time

    HR AdministratorEdinburgh City Centre based | hybrid working available (3 days in office)Full Time | 35 hours per week | Monday to Friday Temp contract for a minimum of 6 weeks | potential for extensionPay rate up to £20.00 per hour + holiday pay (depending on experience)Search Consultancy are currently working with this Edinburgh-based client in the...

  • HR Administrator

    6 days ago


    Edinburgh, United Kingdom Hays Specialist Recruitment Limited Full time

    Temporary HR administrator required for 2 months. **Your new company** Hays are delighted to be working with a large reputable accountancy firm in Edinburgh. **Your new role **You will be proving administrative support within the HR department. Identify documents that need kept due to GDPR. Sorting through hardcopy HR files. General administration tasks. 5...

  • HR Administrator

    5 days ago


    Edinburgh, United Kingdom Search Consultancy Full time

    **HR Administrator** **Annual salary of up to £24k, dependent on experience** **Full-time position, based in Central Edinburgh** **Temporary contract until Christmas initially, potential for permanent extension** **ASAP start** Search Consultancy are currently working with an Educational Institute in Central Edinburgh to recruit a HR Administrator on a...

  • HR Administrator

    3 days ago


    Edinburgh, United Kingdom Hays Specialist Recruitment Limited Full time

    Temporary HR Administrator role with a Charity in Edinburgh **Your new company** Hays are delighted to be partnered with a rapidly growing charitable organisation based in Edinburgh who are looking to appoint an HR Administrator on an ongoing temporary basis. **Your new role** In this role you will be responsible for supporting with HR operations and...

  • HR Administrator

    4 days ago


    Edinburgh, United Kingdom Anderson Strathern LLP Full time

    We have a great opportunity for a highly skilled administrator to join our busy, friendly and fun HR team. **The Role** Our small HR team is very busy and deals with all aspects of HR. We’re seeking a colleague to be based either in our Edinburgh or Glasgow office to deal with the high level of administrative processes for the team. This role forms a key...

  • HR Administrator

    6 days ago


    Edinburgh, United Kingdom Reed Human Resources Full time

    **HR Administrator ** **£11.81 - £13.98ph** **Temporary Roles for 3 months** **Based in Edinburgh (Hybrid WFH and Office)** **Do you have HR Admin or Process Improvement experience and want to gain experience in the Higher Education Sector?** One of my**highly reputable**clients are currently looking for someone to provide a variety of administrative...

  • HR Administrator

    7 months ago


    Edinburgh, United Kingdom Rettie and Co. Full time

    **Key details**: **Location**:Edinburgh (Hybrid) **Hours per week**: Full Time (37.5 hours) or Part Time (a minimum of 30 hours per week over 4 or 5 days) **About the role**: Based in our Edinburgh office, with the option of hybrid working, an opportunity has arisen for a capable and organised administrator to join our team to support the smooth running of...

  • HR Administrator

    5 days ago


    Edinburgh, United Kingdom Hays Specialist Recruitment Limited Full time

    Full Time HR Administrator based Edinburgh City Centre **Your new company** Hays are delighted to be partnering with a well known charity based in Edinburgh City Centre who are looking to appoint an HR Administrator to their team on a full time, permanent basis. This charity delivers life changing services to help build safe communitiesin Scotland. **Your...

  • HR Administrator

    2 months ago


    Edinburgh, United Kingdom CV-Library Full time

    Blue Arrow Edinburgh are currently recruiting for an HR Administrator to join our client, based in the west side of Edinburgh. This is initially a 3 month contract role, with high likelihood of extension and will be working 35 hours per week, Monday to Friday. The hourly rate is £15.50 to £17.50 and we are looking for someone who is available...

  • HR Administrator

    4 days ago


    Edinburgh, United Kingdom Reed Human Resources Full time

    **HR Administrators** **Edinburgh City Centre - hybrid working between office and home** **£19,000pa** **Permanent and 6 Month FTC opportunities** **Full Time Hours with shifts between 7:30am - 7pm M-F** **Start Date - ASAP** This is an excellent opportunity to kick start your HR Career and gain valuable experience in a well-known successful...

  • HR Administrator

    1 day ago


    Edinburgh, United Kingdom Reed Business Support Full time

    HR Administration Job Opportunities! - Located in Edinburgh City Centre. - Full Time Hours, with shifts between 07:30 - 19:00, Monday - Friday. - Both 6-month FTC and Permanent contracts are available. - Salaries starting from £19,000pa. This is an excellent opportunity to kick start your HR Career and gain valuable experience in a well-known successful...

  • HR Administrator

    3 days ago


    Edinburgh, United Kingdom Hays Specialist Recruitment Limited Full time

    HR Administrator required to support HR team of charity organisation. Full time Hybrid working **Your new company** You will be working for an exciting non-profit that values safety, inclusiveness, and wellbeing for everyone. The charity are doing a huge amount of important work for communities and people all over Scotland and require staff that align with...

  • HR Administrator

    5 days ago


    Edinburgh, United Kingdom Scottish Prison Service Full time

    This is a really exciting time to join the Human Resources (HR) Team based at SPS Headquarters in Edinburgh as you will be involved in a range of HR activities across the Scottish Prison Service. If you enjoy working in a fast-paced environment and like to be kept busy, working across a variety of different tasks and activities, then this could be the role...

  • HR Administrator

    7 months ago


    Edinburgh, United Kingdom Stantec Full time

    Our Stantec HR UK&I team are a passionate team of HR professionals supporting a UK&I region of talented engineers, scientist and functional support staff. We now have an excellent opportunity for a passionate HR Representative / Administrator to join our team. This role sits alongside other HR team members in our office in central Edinburgh, located a short...

  • HR Administrator

    2 days ago


    Edinburgh, United Kingdom Crown Office and Procurator Fiscal Service Full time

    **Details**: **Reference number**: - 250932**Salary**: - £22,182 - £24,488**Job grade**: - Administrative Officer- COPFS Band B**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to...

  • HR Administrator

    7 months ago


    Edinburgh, United Kingdom NHS Scotland Full time

    **Are you passionate about people, purpose-driven work, and being a part of a team that makes a real impact? If so, we invite you to join our HR Administration team at CHAS.** To cover maternity leave, we are offering two 12-month temporary positions, available in both part-time and full-time capacities within our team. **About Us** At CHAS, we provide...