Museum Documentation Assistant

2 weeks ago

Cannock, United Kingdom Inspiring healthy lifestyles Full time

**Role Profile**

**Post**:Museum Documentation Assistant

**Hours**: The post will be three days a week and require flexibility to respond to the requirements of the service including working regular weekends.

**Salary**:£20,253 per annum, pro rata rising to £21,473 from 1 September 2023

**Responsible To**:Collections Officer

**Charity Employer and Objects**

**Inspiring Healthy Lifestyles** (IHL) is a registered charity (number: 1105278) - established for public benefit for the:

- Advancement and support of education, cultural, arts, heritage, and history
- Provision or assistance in the provision of facilities for recreation or other leisure time occupations
- Promotion and preservation of good health through community participation in healthy recreation; and any other charitable purposes as determined by the Trustees

**Our Mission: Our Vision**:
To inspire health and happiness through To inspire people to choose healthy, more participation in activities that encourage active, and more creative lifestyles - people to be active, creative and healthy. underpinned by three core values; achieve, community and togetherness.
**Our Values**:
At Inspiring healthy lifestyles, we have three core values guiding everything we do.

**Achieve Community Togetherness**

Provide products and Embed IHL within the Working and moving services in line with our community by improving the together to bring enjoyment charitable intent that enable quality of lives for our to people’s lives, supporting our customers to achieve customers, participants, meaningful connections, their health and wellbeing employees and their better life choices and goals. and services in line families. lifelong friendships.

**Your Role - Museum Documentation Assistant**

The purpose of this role is to undertake the work laid out in the museum’s Collections
Documentation Plan, ensuring that the documentation of the museum’s collection is advanced from predominantly paper records to an online system. The role will support in improving both our collections management and engagement work and also to create an online resource for our users.

The post will be for a fixed term of 2 years, this role will require flexibility to respond to the requirements of the service, you will be required to work regular weekends.

1

**Key Responsibilities**:

- Prepare and process data and images onto the collections database.
- Edit and improve catalogue records to add more information and improve accessibility.
- Run regular community participation at the museum and off-site to co-create records and collect and verify object information.
- Supporting and developing the documentation volunteers.
- Take part in the Collections Review project as required.
- Respond to public research enquiries and working with researchers as required to collect and supply information.
- Working with the Collections and Education teams to develop the public offer online.
- Support all staff with using the catalogue and liaise with IT when issues arise.
- Build relationships with community partners and stakeholders, working on museum projects with colleagues to widen access and engagement.
- Provide images and information for the museum’s social media, marketing and website.
- Assist with retrospective documentation tasks such as accessioning, object numbering and discrepancy checking.
- Assist with the creation of displays and exhibitions, both at the museum and off site.
- To provide operational support during museum events and activities when required, to fully engage with the community and take part in engagement activities and events.

2

**Person Specification**:Museum Documentation Assistant
AF - Application form / I - Interview/ T-Test

**Essential/ AF /I/**
**Desirable Te st**

**Qualifications**

Current driving licence **D AF**

**Experience**

Experience of listening to and engaging with people from different **E I**
backgrounds

Experience of working with historic collections and safe object **D AF / I**
handling.

Experience of using collection documentation software and/or other **D AF / I ** databases.

Experience of working with, or taking part in, volunteering programmes. **D AF / I**

Experience of learning or community outreach work which welcomes **D AF / I ** and engages people.

Experience of undertaking historical or local research. **D AF / I**

Experience of using Microsoft Office **E AF / I**

**Knowledge & Skills**

Excellent communication skills, both written and verbal **E AF / I**

Excellent organisational skills and the ability to organise own workload **E AF / I**

Attention to detail **E I**

Knowledge of SPECTRUM standards for documentation. **D AF / I**

Knowledge of copyright and UK GDPR legislation in relation to **D AF / I ** collections and catalogue.

A methodical approach **E I**

High level of ICT skills **E AF /I**

Good administrative skills **E AF /I**

Knowledge of and interest in Cannock Chase District and its history **D AF /I

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