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Office Assistant and Pa

7 months ago

Didcot, United Kingdom Oxford Creators Full time

**SUMMARY**

Start date: Ongoing
Hours of work; Flexible Days & Times (12 hours per week) Term Time Only
£11.50 per hour
Self-employment contract
Based in Didcot (OX11)
Reportable to Oxford Creators Management Team

**We are looking for a motivated, creative, passionate and empathetic office assistant and PA to join our non-profit alternative education provision based in Didcot.**

**Many of the Oxford Creators Students have been failed by the system and may present challenging behaviour or complex mental health issues.**
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- We empower 8-18 year olds through a bespoke package of mental health support, art, trips in the community to promote employability skills, fitness sessions in the gym and digital skills (podcasting & content creation)

Our mission is to ensure all students feel valued, included and inspired to become the best version of themselves.

**Position Overview**:
As an Office Assistant, you will play a crucial role in ensuring the smooth functioning of our organization by providing administrative support to the Founder and CEO. You will be responsible for handling various tasks to assist in the day-to-day operations, allowing the leadership team to focus on delivering high-quality services to our students and families.

**JOB DESCRIPTION**

**General Administration**:Provide general administrative support and diary management to the CEO and lead mentor

**Staff & Volunteer Induction**:Facilitate inductions for new staff and volunteers, providing them with the necessary information, resources, and support to integrate seamlessly into our organization and understand their roles and responsibilities. Be the Health and Safety Lead.

**Keeping Staff Records & Training up to Date**:Maintain accurate and up
- to-date records of staff and volunteer information, including training records, certifications, to ensure compliance with regulatory requirements and organisational standards.

**Keeping Training Portal up to Date**:Maintain our training portal by regularly updating and organizing relevant resources, courses, and materials to ensure that staff and volunteers have access to the latest training opportunities and resources to enhance their skills and knowledge.

**Booking Team Training, Team Building, and Wellbeing Days**:Coordinate and schedule team training sessions, team building activities, and wellbeing days to foster a supportive and cohesive work environment, promote professional development, and enhance employee morale.

I**nternal Communications**:Provide support with internal communications to ensure that mentors, volunteers, parents and schools are kept up-to
- date with key information.

**Onboarding Schools and Students to Our System**:Lead the seamless integration of new schools and students into our system by coordinating all aspects of the onboarding process and keeping all records up-to-date.

**Social Media**:Creating content across our channels to boost our online presence and show all the incredible things our students are doing Full training will be provided

**ESSENTIAL QUALITIES**

Work well under pressure
Intermediate knowledge of excel, word, outlook & one drive Understand that all behaviour is a form of communication Willing to learn and adapt to a new way of thinking
Previous experience as an office assistant, administrative assistant, or similar role, preferably in an educational or nonprofit setting.
Strong organisational skills and attention to detail, with the ability to multitask and prioritize workload effectively. Excellent communication skills, both verbal and written, with a professional demeanour.
Ability to work independently with mínimal supervision, as well as collaboratively within a team environment. Compassionate and empathetic attitude towards children with special needs and their families.

**OUR CULTURE**

Everyone at Oxford Creators agrees to;
Undertake enhanced DBS check and pass Level 2 safeguard training.

Complete the Oxford Creators onboarding and induction process

Attend relevant Continued Professional Development opportunities as and when required in order to meet the needs of the role

Be confident to put forward ideas to develop your role and the company for the best interests of the children you work with

Ongoing supervision from the Oxford Creators management team to take place on a regular basis to ensure consistent high standards in staff and student wellbeing and maintain a positive workplace culture

This role and job description will be adapted and developed over time. We want you to flourish with Oxford Creators CIC and be part of the process of growing your role and the companies reputation within the community and educational / youth sector

**Application Process**

**SUBJECT OF EMAIL: OFFICE ASSISTANT**

**Please allow up to 7 days for a response We take Safer Recruitment seriously.**

**Interviews are being scheduled on a rolling basis.**

**SAFEGUARDING**

Oxford Creators is committed to ‘safeguarding is everyone’s