Personal Assistant

6 months ago

Didcot, United Kingdom Science and Technology Facilities Council (STFC) Full time

**Science and Technology Facilities Council**

**Salary**:£28,498 to £29,922 per annum (dependent on skills and experience)
**Hours**:Full time
**Contract Type**: Open Ended
**Location**:Science and Technology Facilities Council, Rutherford Appleton Laboratory, Harwell, Oxfordshire

Together, our scientist, technologists, engineers and business support team explore the unknown and turn what they find into work that changes the world around us. Whether it’s sending probes into space or finding new ways to treat cancer, everyone here plays a vital role in making a positive difference to society.

Come and discover how much you can achieve when you’re surrounded by world-leading experts, encouraged to constantly learn and empowered to explore your curiosity.

As part of the Science and Technologies Facilities Council (STFC), the CLF contains many state-of-the-art laser systems and experimental stations, along with expert scientists, engineers and technicians that work with academic and industry users to deliver science across a broad range of fields. The CLF has around 200 staff and it is a very friendly, outgoing, externally facing sort of place. It has a welcoming and inclusive culture, and you will find that people will naturally help and support you.

This role cannot be considered for remote or hybrid working due to the nature of the work.

**About the role**

Key aspects of the role are described below:

- assisting the Division Heads (DH) in making diary and travel arrangements as well as managing their inbox and calendar to optimise their effectiveness
- establishing relationships at all levels both internally and externally including working with the PA to the other three Division Heads and the EA to the Director
- coordinating travel arrangements including flights, hotels and transport as required
- ensuring that DHs are aware of any emerging issues and appropriately prepared for meetings, with materials, relevant background information and urgent updates as appropriate
- management of other administrative support as required
- event management - working with the Division Heads and other PAs/EA to organise internal and external meetings, in some cases acting to coordinate events, owning organisation of events both on and off site, sourcing locations, handling costs and packages, and all associated logistics
- play an active and flexible role as a member of the CLF Directorate team - proactively looking at where additional support is needed, re-prioritising other activities ensuring all deadlines are kept to
- acting as Project Assistant to EPIC working with the EPIC project manager to organise the project’s documentation, meetings and communications

We ask some of the biggest questions in the universe, to answer some of the biggest challenges in the world. Whatever our role, we have the freedom to explore, learn and connect, as part of a community that loves to share knowledge and support one another.
As one of Europe’s largest research organisations, this is a place where there’s always something new to learn - about the world around us, about your career, but most of all, about yourself. Join us and discover what’s possible.

**Person Specification**

The below criteria will be assessed via Shortlisting (S), at Interview (I) or both (S&I)
- experience of providing PA support to senior management (S&I)
- a sound knowledge of administration with good oral and written communication skills (S&I)
- strong planning and organisational skills, including an ability to prioritise at short notice and deliver tasks to agreed timelines (S&I)
- excellent interpersonal skills to deal effectively with both internal and external contacts at all levels (I)
- Knowledge of Microsoft Office products - particularly Word, Excel and Outlook and able to learn to use other IT systems (S&I)

**About The Science and Technology Facilities Council (STFC)**

As one of Europe’s largest research organisations, we ask the biggest questions in the universe to find answers that change the world around us. We seek understanding. We’re proud of the impact we make. And we’re committed to helping build a globally competitive, knowledge-based UK economy. Being part of all this means contributing to work that pushes boundaries and creates possibilities. You’ll work with, and learn from, true experts. Whatever your role, you’ll be free to question, and encouraged to share ideas. And, in a positive and supportive culture, you’ll discover just what a difference you can make when you’re equipped and inspired to excel.

We’re a place where curious minds thrive. Not bound by profit, we explore ideas that others don’t, ask questions that others won’t, and discover answers that others are not equipped to find. And, alongside Mars landings and black holes, we also explore diverse, international projects in everything from science and engineering to computing and technology. Whether it’s at the cutting edge or b

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