Council Support Officer
2 weeks ago
**Job Role**: Council Support Officer
**Reports to**: Clerk to the Council
**Council**:Stony Stratford Town Council
**Essential duties and responsibilities**:
**Financial**
- Bank reconciliations,
- Invoice processing,
- Taking payments for Council services by cash and cheque
- General ledger management,
- Stock and Asset recording,
- Asset monitoring: quarterly checks
- Query resolution.
**Service Support**
- Landscape contract: Administration (including query resolution) and supporting the Deputy Town Clerk to monitor the landscaping contractors work in line with the Key Performance Indicators (KPI’s) laid out by Milton Keynes City Council.
- Allotments: To co-work with the Deputy Town Clerk on allotment administration including site inspections
- Bookings Administration for the 5-7 Church Street building
- Instagram & Social Media
- Projects Committee: taking minutes at Projects Committee Meetings in the Deputy Town Clerk’s Absence
- monthly Health and Safety checks of 5-7 Church Street alternating with the Deputy Town Clerk
- weekly checks of the fire alarm in liaison with the library alternating with the Deputy Town Clerk
**Event Support**: to co-work with the Deputy Town Clerk on various tasks such as;
- Big Lunch (Annually in June) and Apple Day (Annually in October): attend events, help to set-up and put away
- Play sessions
To act as a main point of contact for the Council in the absence of either the Town Clerk/Deputy Town Clerk
**Administrative duties**:
To open incoming mail, answer telephone enquiries and deal with as appropriate, signposting callers/visitors where necessary to the relevant Milton Keynes Council departments or elsewhere.
To copy and file statutory communication from Milton Keynes Council, other government agencies and organisations that Stony Stratford Town Council subscribes to in accordance with current policies.
To assist the Clerk/Deputy Town Clerk with duties such as maintaining office systems by updating diaries, calendars and ordering stationery.
To assist the Clerk & Deputy Town Clerk in administering meetings by preparation of agendas and documents for consideration.
To provide cover for the Council office at key times when open to the public and as an emergency contact at designated times.
To undertake training courses relevant to the role.
To undertake such duties appropriate to the post as directed by the Town Council and the Clerk.
**Skills/Expertise**:
Number literacy and accuracy
An understanding of communicating information through websites and other on-line platforms.
Ability to develop partnerships with local voluntary and community organisations.
Strong administrative and clerical skills.
Knowledge of financial administration systems.
Good organisational and practical skills.
Experience in dealing with members of the public and ability to deal with the public and councillors with tact and diplomacy.
Communication Skills:
The ability to analyse and interpret information from minutes, procedures and statutory regulations.
The ability to write clearly and appropriately in different media e.g. meeting notes, correspondence and website content.
**The Council reserve the right to amend this Job Description to meet the needs of the organisation. This would be done in consultation with the employee.**
Signed
..
Dated
- **Stony Stratford Town Council**
**Person Specification: Council Support Officer**
Essential
Desirable
Education
Good general education
Willingness to undertake training, including formal qualifications relevant to the job
5GCSEs, including English and Maths and/or A levels
Work Experience
Experienced and competent use of Microsoft Office in particular, Outlook, Word and Excel
Experience of working in an office setting
Experience of dealing with the public especially dealing with concerns and complaints
Previous Local Government Experience
Knowledge of Bookings software such as Hallmaster
Skills, Knowledge and aptitude
Number literacy and accuracy
Ability to research and compile reports including numerical information
Ability to communicate clearly in writing and orally
Ability to problem solve
Ability to work in a small team
Ability to deal with issues sensitively and with a good understanding of confidentiality
Ability to prioritise tasks
Flexibility to meet changing needs and requests
Minute taking,
Record keeping
Knowledge of local government law, administrative and committee procedures and planning law
Knowledge of Financial Administration systems
Personal Qualities and Motivation
Must be able to work under pressure
Positive, ‘can do’ attitude
Honesty
Flexibility
Diplomacy and tact
A friendly disposition
Ability to work both alone and harmoniously with staff and public
Ability to form and maintain good working relationships
Self-reliant
Self-motivated
Other
Willingness to attend evening meetings and to work at weekends if necessary
**Stony Stratford Town Council Structure**:
*
-
Business Services Assistant
7 days ago
Church Street, United Kingdom Derbyshire County Council Full timeWe are looking for a committed and flexible person who can work as a key member of the Business Services administration team based in Brimington. You will be required to work as part of a team undertaking a wide range of duties from note taking, supporting social care functions, processing financial information to general administrative tasks. Communication...
-
Administration and Finance Assistant Lcvys
4 weeks ago
Church Street, United Kingdom Lincolnshire Council for Voluntary Youth Services Full time**Job Specification for LCVYS Administration and Finance Officer** **LCVYS is the key voluntary youth sector infrastructure body in the County and needs a good basic admin and finance person with a sense of humour and reliability who can work flexibly across the tasks shown in the job description.** To support across a variety of administrative and...
-
Teaching and Learning Assistant
7 days ago
Church, United Kingdom Derbyshire County Council Full time**PLEASE DO NOT APPLY USING THE DERBYSHIRE COUNTY COUNCIL WEBSITE, PLEASE SEE DETAILS BELOW.** The pupils, staff and Governors of **St Laurence Church of England Primary School **are looking to appoint a dynamic, enthusiastic, fun, hardworking and motivated **Teaching and Learning Assistant** to join our friendly and dedicated school. We are looking for...
-
Personal Adviser
1 week ago
Street, United Kingdom Brighton & Hove City Council Full timeJob Introduction The personal advisors in the team provide vital support and advice to our Care Leavers during their transition from living in care to adult life. It’s an exciting time to be join this team, who are a deeply committed group of staff - they are passionate about ensuring this cohort of care leavers are offered the best opportunities...
-
Woodland Creation Officer
3 weeks ago
Church Square House, Scunthorpe, United Kingdom North Lincolnshire Council Full timeLocation: Church Square House, Scunthorpe. Contract Length: 1 Year 8 Months - TemporaryWoodland cover in North Lincolnshire extends to just 6.3%, significantly lower than average tree coverage compared to the rest of England. As part of its response to the climate and biodiversity emergencies, North Lincolnshire Council has committed to planting 250,000...
-
Senior Planning Officer
3 weeks ago
County Hall, Cross Street, Beverley, HU BA, United Kingdom East Riding of Yorkshire Council Full timeThe job itselfAn excellent opportunity has arisen for an enthusiastic and experienced Town Planner to work within the Planning Service at Senior Officer level.East Riding of Yorkshire Council is one of the largest Unitary Authorities in England, with a strong track record of delivering high quality services on behalf of our residents. The Planning Services...
-
Midday Supervisor
4 weeks ago
Church, United Kingdom Derbyshire County Council Full timeThe Headteacher and Governors of this popular expanding school wish to appoint a Mid-day Supervisor to start immediately. We are looking for a friendly, caring person who loves working with children. Your duties are to provide supervision, care, guidance and support to pupils during their lunchtime, in the dining hall and at lunchtime play. Provisonal...
-
Midday Supervisor
4 weeks ago
Church, United Kingdom Derbyshire County Council Full timeThe staff and governors of Scargill Church of England Primary School are looking to appoint an enthusiastic, patient and caring Mid-day Supervisor to join our friendly village school. Duties include providing a high level of care and support for the pupils during the lunch hour. Scargill CE Primary School became part of Derby Diocese Academy Trust 2 in...
-
Youth, Attendance and Welfare Officer
7 days ago
Street, United Kingdom Tottington High School Full timeSalary: Grade 6, SET SCP 20 - 24 - £23,194 - £25,878 Working hours: 32.5, full time, all year Contract type: 3-year Degree Apprenticeship Start date: June 2023 As a school-based Youth, Attendance and Welfare Officer, you will have the opportunity to work 1:1 with students who need additional support, helping them to achieve their goals and reach their...
-
Operations Support/modern Apprentice
4 weeks ago
Street, United Kingdom Nature Scot Full timeLocation: Aberdeen, Battleby, Fort William, Oban, and Stornoway Reference: 1001-362 Roles at this grade will typically work as part of the National Operations support team. They provide administrative or procedural support through working on a broad range of routine activities within well established procedures and under regular supervision or clear...
-
Property Administrator
1 week ago
Queen Street, United Kingdom Pertemps Glasgow Full timeRole: Property Administrator Location: Edinburgh Pertemps are recruiting a Property Administrator to join our client, an Edinburgh based Esatte Agent. Responsibilities: Organiuse access to properties Liaise with contractors are relevant staff Support the distribution of service charge budgets Manage rates notification forms, liaise with local...
-
Principal Engineer
3 weeks ago
County Hall, Cross Street, Beverley, HU BA, United Kingdom East Riding of Yorkshire Council Full timeThe job itselfAn exciting opportunity has arisen for a Principal Engineer to lead the service covering strategic flood and coastal risk management (FCRM) at the East Riding of Yorkshire Council. As part of the Council's Asset Strategy service, you will oversee the Authority's duties, responsibilities and functions as both Lead Local Flood Authority (LLFA)...
-
Compliance Officer
3 weeks ago
Old Street, United Kingdom AJ Fox Compliance Full timeAre you a highly skilled and dedicated professional with expertise in Anti-Money Laundering (AML) sanctions and compliance? An exceptional opportunity has arisen for a Risk and Compliance Officer within an International law firm.In this role, you’ll handle a broad range of compliance, conflicts and AML issues and have the chance to handle escalations from...
-
Training Officer
3 weeks ago
County Hall, Cross Street, Beverley, HU BA, United Kingdom East Riding of Yorkshire Council Full timeThe job itselfThe East Riding Safeguarding Adults Board is a statutory partnership Board made up of a number of statutory and non statutory agencies working together to protect vulnerable adults from the risk of harm and abuse. We are looking to appoint a training officer to be part of the small team supporting the board.As training officer you will deliver...
-
Head of Programs Sudan
4 weeks ago
Church, United Kingdom Kirkens Nødhjelp Full timeNorwegian Church Aid (NCA) is an ecumenical diaconal organisation for global justice founded in 1947 as a small fundraising drive by Norwegian churches. Today, we are one of the Nordic countries' largest aid organisations with a presence in over thirty-two countries. NCA is a member of the ACT Alliance, one of the world's largest humanitarian alliances, with...
-
Head of Programme Sudan
4 weeks ago
Church, United Kingdom Kirkens Nødhjelp Full timeNCA has a long history of presence in Sudan since 1972. Through this long-term commitment NCA has gained valuable credibility as a reliable and results-driven organization with an in-depth contextual understanding of Sudan, and with capacities for flexible and adaptive programming and thematic complementarity. NCA's 2020-2024 Country Strategy for Sudan has...
-
Funding Advisor Sahel
4 weeks ago
Church, United Kingdom Kirkens Nødhjelp Full timeNCA’s presence in the Sahel dates to 1984, and presently implements programs in Mali and Burkina Faso. The main office is located in Mali’s capital, Bamako, with humanitarian and development interventions in the Malian regions Kidal, Menaka, Gao and Mopti. In Burkina Faso, the office is implementing programs in the regions Boucle du Mouhoun and Est. For...
-
Administrative Officer
5 days ago
Kingsway Primary School, Fountayne Street, Goole, DN14 5HQ, United Kingdom East Riding of Yorkshire Council Part timeThe job itselfIf you enjoy working as part of a team and prioritising a changing workload in a pressured environment, then this is the job for you!We have a great opportunity for an enthusiastic and conscientious administrator to join the Office Team at Kingsway Primary School from 1 st September 2024. The successful candidate will work alongside other...
-
Administrative Officer
4 days ago
Kingsway Primary School, Fountayne Street, Goole, DN HQ, United Kingdom East Riding of Yorkshire Council Full timeThe job itselfIf you enjoy working as part of a team and prioritising a changing workload in a pressured environment, then this is the job for youWe have a great opportunity for an enthusiastic and conscientious administrator to join the Office Team at Kingsway Primary School from 1 st September 2024. The successful candidate will work alongside other office...
-
Head of Sector Wash
4 weeks ago
Church, United Kingdom Kirkens Nødhjelp Full timeNCA has a long history of presence in Sudan since 1972. Through this long-term commitment NCA has gained valuable credibility as a reliable and results driven organization with an in-depth contextual understanding of Sudan and with capacities for flexible and adaptive programming and thematic complementarity. NCA's 2020-2024 Country Strategy for Sudan has...