Installations Administrator

1 week ago

Croydon, United Kingdom Wilcomatic Ltd Full time

**JOB PURPOSE**:
To assist the BD&IPM to ensure the timely delivery and installation of new vehicle wash equipment sold via the Group sales team within the allocated budget and on time. This process would begin with the salesperson agreeing the sale of equipment and submitting the associated paperwork to confirm this. In liaison with the BD&IPM, it is the responsibility of the IA to progress all administration associated with the approved sale by: ordering equipment, arrange its delivery to the customer and liaise with Service Department and/or outside contractors to arrange for the installation to be undertaken within given timescales, and to pre-agreed on a project by project basis.

Completion, ongoing update and communication of current workload programme to all applicable areas of the business.

**REGULAR WORK TASKS**:

- Process the customer order of new equipment with the supplier using the relevant ‘Supplier Order Form’ and with liaison with the BD&IPM. All orders to be placed in accordance with ISO instructions.
- Collating and checking of all machine supplier invoices for BD&IPM sign off, to include full documented reconciliation of any differences between the purchase orders and the invoices.
- Preparation of all documentation including site survey and Sales Acceptance Form (SAF) ensuring the BD&IPM is in a position to undertake a review for reasonableness of costs and timescales. Ensuring full and accurate completion of all documentation is in line with ISO procedures. SAFs to be signed by the Financial Director (FD) or Chief Financial Officer (CFO) before processing or ordering of equipment.
- Liaise with the Business Development Manager on installation requirements and timescales and initiate customer communication pre and during the installation process.
- Ensure site survey information is collated for each installation, presenting and updating an installation file to the BD&IPM for review.
- Co-ordinate, collate and minute all necessary information and documentation for a pre-installation meeting with all the relevant parties to agree the scope and timescales of the work to be undertaken.
- In liaison with the BD&IPM timetable and schedule installations with the Service Department and arrange appropriate transport/offloading requirements. Only external haulage companies already on the approved vendor list should be used. Exceptions to this are to be approved by the FD and HSQM.
- Co-ordinate, administer and raise PO’s for the use of internal and external labour or hire equipment as sanctioned by BD&IPM from approved suppliers.
- Liaise with the customer/installation teams to ensure that completion dates are communicated, and any outstanding issues are resolved.
- Create documentation and tracking to ensure satisfactory completion of any snagging lists to timescales agreed with the customer.
- Organise Collection of rubbish (Any Junk / HIPPO etc.) within 3 days of completing works on site.
- In support of the BD&IPM and HSQM issue customer with Health & Safety / ISO documentation.
- Ensure adequate method statements and risk assessments are prepared and distributed in a timely manner as required for each project.
- Be responsible for maintaining a timely site file on the shared network including - SAF, customer order, equipment order confirmation, all copies of PO raised, relevant correspondence via all media and install checklist.
- Site file to be given to Accounts Department for invoicing (including customer order number) upon delivery of installation and receipt of signed commissioning sheet.
- Prompt approval of supplier invoices and the resolution of any outstanding issues in a timely manner with reference to the FD when required.
- Weekly update and communication of installation schedules and associated documentation such as order book, rolling flash and work programme including resource allocation. These are to be kept maintained and issued to relevant parties as and when any status has changed.
- Confirm weekly to the Accounts Department - all financial related schedules such as machine loading and equipment supplier for loadings fortnightly in advance.
- Working closely with the BD&IPM communicate daily the status, milestones and issues relevant to any live installations.

**PERFORMANCE INDICATORS**:
**Reports**:To be completed daily/weekly for processing within the relevant departments as outlined in the regular work tasks brief.

**Orders**:To be raised in line with customer requirements and current ISO procedures, stipulating loading dates.

**Co-ordination of Installations**:Liaise with customer prior to installation. Liaise with BD&IPM on a daily basis.

**Site Files**:Submit to Accounts Department within 2 days of commissioning.

**Invoices**:Invoices from suppliers/sub-contractors to be signed off and resolved within 7 days of receipt.

**Weekly/Daily Meetings**:

- Attend a daily conference call with the service team to discuss current installation issues and arrangeme

  • Installations Administrator

    2 days ago

    Croydon, United Kingdom Bennett & Game Recruitment Full time

    seeking a highly skilled Installations Administrator to join their Croydon location on a full time permeant basis. Our client have grown to become what we consider to be the UK's leading vehicle wash company. We've been able to diversify our offering to cover a broad range of vehicle wash needs as well as offer many other related products and services. Due...

  • Installations Coordinator Administrator

    4 days ago

    South Croydon, United Kingdom Evergreen Power UK Full time

    EPUK Ltd are a leading Solar PV and insulation company in London and the home counties, we currently looking for an Installations Coordinator administrator to join our team as part of our ongoing expansion. We are looking for a dynamic personality to organise the teams installation diaries, liaise with colleagues and crews to run a smooth installation...

  • Installations and Sales Administrator

    1 week ago

    South Croydon, United Kingdom Evergreen Power UK Full time

    EPUK Ltd are a leading Solar PV and insulation company in London and the home counties, we currently require a sales administrator to join our sales team as part of our expansion. **Installations and Sales Administrator** **Duties and Responsibilities**: Must be able to issue job sheets and liaise with fitting teams all over the country so a good...

  • Installations and Sales Administrator

    2 days ago

    South Croydon, United Kingdom Evergreen Power UK Full time

    EPUK Ltd are a leading Solar PV and insulation company in London and the home counties, we currently require a sales administrator to join our sales team as part of our expansion. **Installations and Sales Administrator** **Duties and Responsibilities**: Must be able to issue job sheets and liaise with fitting teams all over the country so a good...

  • Installation and Repair Professional

    2 weeks ago

    South Croydon, United Kingdom beBee Professionals Full time £30,000 - £45,000

    Job DescriptionWe are seeking an experienced Field Service Engineer to join our team at beBee Professionals in South Croydon. The successful candidate will have excellent technical skills, strong communication abilities, and a customer-focused approach.Main ResponsibilitiesEquipment Installation: Install and test technical equipment at customer...

  • Senior Pensions Project Administrator

    2 days ago

    Croydon, United Kingdom Ashe Consulting Full time

    This client has quickly established a reputation for first class service, innovative ideas and a willingness to work alongside other firms of advisers to ensure that clients’ needs and expectations are met. They are looking for a dynamic Senior PensionsProject Administrator whose purpose will be to plan and carry out projects and Scheme Events using...

  • Office Administrator

    6 days ago

    South Croydon, United Kingdom Evergreen Power UK Full time

    **Job Title**: Office Administrator **Location**: Croydon **Job Type**: Permanent **Salary Between**:£25,000 - £27,500 **About the Company**: Evergreen Power UK Ltd are a leading Solar PV and Foam insulation company based in South London covering installations in and around the home counties. **About the role**: Due to exceptional growth within the...

  • Operations Administrator

    7 months ago

    South Croydon, United Kingdom T Brown Group Full time

    **T Brown Group are looking for an Operations Administrator to join our Servicing team. This will be based at our Croydon Office.** - £28,000 per Annum - 33 days Holiday (Inclusive of Bank Holiday) - Monday - Friday, 8.00am - 5.00pm - Pension Scheme - Employee Assistance Programme **What you will be doing.** - Provide residents with information and support...

  • Data Administrator

    2 days ago

    Croydon, United Kingdom PIB Group Full time

    We are recruiting for a Data Administrator to join the team at Morton Michel in Croydon. You will provide support to the Product and Proposition/Technical Underwriting team in the implementation of a new IT System. Responsible for the transfer of sensitive client data from one IT System to another. they must be able to demonstrate accuracy andhigh attention...

  • Data Administrator

    4 days ago

    Croydon, United Kingdom PIB Group Full time

    We are recruiting for a Data Administrator to join the team at Morton Michel in Croydon for a fixed term contract of six months. You will provide support to the Product and Proposition/Technical Underwriting team in the implementation of a new IT System. Responsible for the transfer of sensitive client data from one IT System to another. they must be able to...

  • Domestic Services Installation Expert

    2 weeks ago

    Croydon, Greater London, United Kingdom First Military Recruitment Full time

    Field Operations Technician Job Description:We are seeking an experienced Field Operations Technician to join our client's repairs team in Croydon. The ideal candidate will have experience in repairing and maintaining gas and heating plant and appliances in commercial and residential settings. This role involves supporting a team of operatives and monitoring...

  • Electrical Design Engineer

    6 days ago

    Croydon, United Kingdom Hays Specialist Recruitment Limited Full time

    Senior Building Services Electrical Design Engineer - Croydon A long-established Consultancy in South London are looking for an Senior Electrical Design Engineer to strengthen their MEP Design service offering. You will be replacing a long serving member of staff and your role will involve design, site supervision, projectmanagement and monitoring project...

  • Electrician

    10 hours ago

    Croydon, United Kingdom PHS Group Limited Full time

    **Electrician - Croydon** **Up to£50,200earnings, plus company vehicle and equipment** We are expanding our work force and looking for experienced electricians with the ability to carry out all the customers compliance requirements within commercial properties, these can range from retail and hospitality to sports stadiums, Hospitals, Educationalfacilities,...

  • Heating Plant Maintenance Specialist

    2 weeks ago

    Croydon, Greater London, United Kingdom First Military Recruitment Full time

    Job Overview">Croydon-based Field Operations Technician sought to join a reputable client's repairs team. The successful candidate will support a team of operatives in commercial plant rooms and dwellings, providing heating installations and appliance services. Key responsibilities include assisting the area team on work progress, monitoring performance, and...

  • Operational Maintenance Specialist

    5 days ago

    Croydon, Greater London, United Kingdom First Military Recruitment Full time

    Job Overview:Demanding an experienced Field Operations Technician to join our partner's repair team in Croydon, you will be responsible for providing technical support and expertise in heating maintenance. Working closely with a team of operatives, you will assist in the servicing, repair, and installation of gas and heating plant and appliances in...

  • 2nd Line Engineer

    2 days ago

    Croydon, United Kingdom Just IT Full time

    2nd Line Support Analyst Location: East Croydon **Salary**: £29,000 Are you looking for the next step in your career? About the company I am currently working with an extraordinary charity within the top 100, that support adults and young people with disabilities. Their vision is to be able to live in an equal society where everyone has equal opportunity...

  • Help Desk Support

    4 days ago

    Croydon, United Kingdom Taylor Rose MW Full time

    Taylor Rose MW is a Top 60 Law Firm, we continue to diversify our business as we continue to invest in our people, customers, and training. Another part of our business is technology led, we have continued to value the need for technology focused on service delivery and efficiency and with this in mind we are looking for two Helpdesk Support Assistants due...

  • Underwriting Support

    7 months ago

    Croydon, United Kingdom Q Underwriting Full time

    Q Underwriting have an opportunity for an Underwriting Support to assist and support the Underwriting Team with general administrative duties **Responsibilities** - To assist and support the underwriting team with general administrative duties, which include, but is not limited to, issuing policy documents, data entry onto bordereaux, spreadsheets & IT...

  • Underwriting Support

    7 months ago

    Croydon, United Kingdom PIB Group Full time

    Q Underwriting have an opportunity for an Underwriting Support to assist and support the Underwriting Team with general administrative duties **Responsibilities** - To assist and support the underwriting team with general administrative duties, which include, but is not limited to, issuing policy documents, data entry onto bordereaux, spreadsheets & IT...

  • Underwriting Support

    7 months ago

    Croydon, United Kingdom PIB Insurance Brokers Full time

    Q Underwriting have an opportunity for an Underwriting Support to assist and support the Underwriting Team with general administrative duties **Responsibilities**: - To assist and support the underwriting team with general administrative duties, which include, but is not limited to, issuing policy documents, data entry onto bordereaux, spreadsheets & IT...