Facilities and Estates Administrator
6 months ago
The postholder will be the first point of contact for the Accommodation Department accountable to the Accommodation Manager. Liaise with doctors and other staff members requiring overnight accommodation. Allocating On-Call/ad-hoc type accommodation and processing payments where appropriate. Collect, sort and re-direct received post.
Take out-going post to collection point promptly each day. Logging enquiries from Managers and staff, concerning the availability of accommodation (including all general enquiries). Booking locums into database/schedules and processing invoices accordingly. Allocate overnight/on-call rooms and charge where appropriate.
Raising invoices Taking payments (via PDQ system) and forwarding receipts. Securing payments (via debit/credit cards) direct from locums and other who have omitted to pay. Produce and update a list of private accommodation for the use of BSUH staff and newly appointed employees. Report malfunctions file and follow up worksheets.
Liaise with the Estates team, contractors and residents to arrange access to occupied residential areas for maintenance/repairs. Liaise with the Housekeeping team for room servicing on a daily basis. Operate office equipment including photocopying, printing and faxing. Take and transcribe minutes of meetings when required.
Type documents such as reports and letters as requested. Maintain records, both electronically and by filing of paper records. Follow office procedures and practices in allocated tasks. Use appropriate computer-based systems to enter patient or staff information and maintain databases.
Monitor and maintain appropriate levels of stationery and order as and when necessary, informing the line manager of any potential problems in good time. Maintain health and safety in the department and report all incidents and accidents to the Head of Administration Services as soon as possible, in accordance with departmental and trust policy. Log all complaints relating to Accommodation services. The postholder (at times) may be required to cover a colleagues absence at another site within the Trust Perform any additional duties within the Accommodation Service that may be required to ensure the smooth running of the department.
Assist the Central Administration Team when required.
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Estate & Facilities Management Administrator
6 days ago
Brighton, Brighton and Hove, United Kingdom University of Brighton Full timeAbout the RoleWe are seeking a highly organized and administrative skilled individual to join our Estate & Facilities Management team at the University of Brighton.As an Estate and Facilities Administrator, you will provide administrative support across the department, including financial administration, information and data management, systems...
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Estate & Facilities Management Administrator
1 week ago
Brighton, Brighton and Hove, United Kingdom University of Brighton Full timeAbout the RoleWe are seeking a highly organized and administrative skilled individual to join our Estate & Facilities Management team at the University of Brighton. As an Estate & Facilities Management Administrator, you will provide administrative support across the department, including financial administration, information and data management, systems...
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Director of Estates and Facilities Manager
3 weeks ago
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Director of Estates and Facilities Manager
3 weeks ago
Brighton, Brighton and Hove, United Kingdom Brighton and Sussex Medical School Full timeAbout the RoleThe Brighton and Sussex Medical School is seeking a highly experienced Director of Estates and Facilities to lead the strategic development and operational management of its estate and facilities management services.The successful candidate will have a strong track record in estates and facilities leadership, with expertise in masterplanning,...
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Director of Estates and Facilities Manager
2 weeks ago
Brighton, Brighton and Hove, United Kingdom Brighton and Sussex Medical School Full timeAbout the RoleThe Brighton and Sussex Medical School is seeking a highly experienced Director of Estates and Facilities to provide strategic leadership and operational management for the University's estate and associated facilities management and commercial services.This role is critical in supporting the realization of our new strategy 'Sussex 2035:...
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Director of Estates and Facilities Manager
3 weeks ago
Brighton, Brighton and Hove, United Kingdom Brighton and Sussex Medical School Full timeAbout the RoleThe Brighton and Sussex Medical School is seeking a highly experienced Director of Estates and Facilities to provide strategic leadership and operational management for the University's estate and associated facilities management and commercial services.This role is critical in supporting the realization of our new strategy 'Sussex 2035:...
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Director of Estates and Facilities Manager
3 weeks ago
Brighton, Brighton and Hove, United Kingdom Brighton and Sussex Medical School Full timeAbout the RoleThe Brighton and Sussex Medical School is seeking a highly experienced Director of Estates and Facilities to lead the strategic development and operational management of its estate and facilities management services.The successful candidate will have a strong track record in estates and facilities leadership, with expertise in masterplanning,...
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Director of Estates and Facilities Manager
3 weeks ago
Brighton, Brighton and Hove, United Kingdom Brighton and Sussex Medical School Full timeAbout the RoleThe Brighton and Sussex Medical School is seeking a highly experienced Director of Estates and Facilities to lead the strategic development and operational management of its estate and facilities management services.The successful candidate will have a strong track record in estates and facilities leadership, with expertise in masterplanning,...
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Estate and Facilities Management Coordinator
4 weeks ago
Brighton, Brighton and Hove, United Kingdom University of Brighton Full timeEstate and Facilities Management AdministratorWe are seeking a highly organized and administrative professional to join our Estate and Facilities Management team at the University of Brighton.This is a varied and interesting role that will utilize your strong administrative and organizational skills to plan, prioritize, and manage a range of work...
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Estate and Facilities Management Coordinator
4 weeks ago
Brighton, Brighton and Hove, United Kingdom University of Brighton Full timeEstate and Facilities Management AdministratorWe are seeking a highly organized and administrative professional to join our Estate and Facilities Management team at the University of Brighton.This is a varied and interesting role that will utilize your strong administrative and organizational skills to plan, prioritize, and manage a range of work...
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Strategic Estates and Facilities Leader
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Estate & Facilities Management Coordinator
2 months ago
Brighton, Brighton and Hove, United Kingdom University of Brighton Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Estate & Facilities Management Administrator to join our team at the University of Brighton. As a key member of our department, you will provide administrative support to our team, ensuring the smooth operation of our facilities and estate management functions.Key ResponsibilitiesProvide...
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Estate and Facilities Management Coordinator
3 weeks ago
Brighton, Brighton and Hove, United Kingdom University of Brighton Full timeEstate and Facilities Management AdministratorWe are seeking a highly organized and administrative professional to join our Estate and Facilities Management team at the University of Brighton.The successful candidate will provide administrative support across the department, including financial administration, information and data management, systems...
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Estate and Facilities Management Coordinator
3 weeks ago
Brighton, Brighton and Hove, United Kingdom University of Brighton Full timeEstate and Facilities Management AdministratorWe are seeking a highly organized and administrative professional to join our Estate and Facilities Management team at the University of Brighton.The successful candidate will provide administrative support across the department, including financial administration, information and data management, systems...
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Estate and Facilities Management Coordinator
3 weeks ago
Brighton, Brighton and Hove, United Kingdom University of Brighton Full timeEstate and Facilities Management AdministratorWe are seeking a highly organized and administrative professional to join our Estate and Facilities Management team at the University of Brighton.The successful candidate will provide administrative support across the department, including financial administration, information and data management, systems...
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Estate and Facilities Management Coordinator
3 weeks ago
Brighton, Brighton and Hove, United Kingdom University of Brighton Full timeEstate and Facilities Management AdministratorWe are seeking a highly organized and administrative professional to join our Estate and Facilities Management team at the University of Brighton.The successful candidate will provide administrative support across the department, including financial administration, information and data management, systems...
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Estate and Facilities Management Coordinator
1 month ago
Brighton, Brighton and Hove, United Kingdom University of Brighton Full timeEstate and Facilities Management AdministratorWe are seeking a highly organized and administrative professional to join our Estate and Facilities Management team at the University of Brighton.This is a varied and interesting role that will utilize your strong administrative and organizational skills to plan, prioritize, and manage a range of work...
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Estate and Facilities Management Coordinator
1 month ago
Brighton, Brighton and Hove, United Kingdom University of Brighton Full timeEstate and Facilities Management AdministratorWe are seeking a highly organized and administrative professional to join our Estate and Facilities Management team at the University of Brighton.This is a varied and interesting role that will utilize your strong administrative and organizational skills to plan, prioritize, and manage a range of work...
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Estate and Facilities Management Coordinator
1 month ago
Brighton, Brighton and Hove, United Kingdom University of Brighton Full timeEstate and Facilities Management AdministratorWe are seeking a highly organized and administrative professional to join our Estate and Facilities Management team at the University of Brighton.This is a varied and interesting role that will utilize your strong administrative and organizational skills to plan, prioritize, and manage a range of work...
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Estate and Facilities Management Coordinator
1 month ago
Brighton, Brighton and Hove, United Kingdom University of Brighton Full timeEstate and Facilities Management AdministratorWe are seeking a highly organized and administrative professional to join our Estate and Facilities Management team at the University of Brighton.This is a varied and interesting role that will utilize your strong administrative and organizational skills to plan, prioritize, and manage a range of work...
