Office Administrator

5 months ago


Wooburn, United Kingdom Hal3 Limited Full time

**Job Title**: Office Administrator - Residential Construction

**Location**: Office Location - Wooburn, Buckinghamshire. Current project sites in London and Home Counties

**Salary**: £17.50 per hour

**Hours of work**: Monday to Friday 09:30-13:30 (4 hours a day - some flexibility over start and finish times)

**Summary**

**Responsibilities**

**Administrative support**
- Support with the administration of marketing activities, including mailings, brochure production, signage and procuring uniform.
- Manage and process all purchase invoices receipts and expenses, using accounting system (Xero).
- Keep up to date documents relating to all aspects of the business both physically and electronically to ensure compliance. Ensure all documentation is recorded accurately and made accessible to those that need it.
- Order all office / sundry supplies as and when needed.
- Monitor and track the sales pipeline of enquiries, ensuring all enquiries are dealt with effectively and followed up, providing information needed throughout the process.
- Provide PA support to company directors.

**Project / Client Support**
- Serve as the primary office point of contact for client queries and liaising with site teams and project managers to address and resolve any concerns promptly and professionally,
- Keep clients proactively informed as to project progress.
- Co-ordinate meetings between clients and project managers.
- Create all budget estimates, scope of works, contractual documentation, valuations and variations liaising with the project team, third party partners (QS, architects, structural engineers etc) and clients.
- Raise sales invoices and chase payments.
- Maintain accurate client records and database.
- Liaise with suppliers, manufacturers and equipment suppliers to get quotations and negotiate best prices. Keep up to date database of suppliers / trades.

**Experience, Personal Attributes and Qualifications**
- Proven experience in an administrative role, preferably within the construction industry.
- Excellent communication and interpersonal skills, with the ability to interact effectively with clients and colleagues at all levels.
- Strong organizational skills and the ability to prioritise tasks to meet deadlines.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with accounting software (Xero) advantageous.
- Attention to detail and accuracy in data entry and record-keeping.
- Ability to work independently with mínimal supervision and as part of a team**.**

**About Hal3**:
**Job Type**: Part-time

Pay: £16.00-£17.50 per hour

Expected hours: 20 per week

**Benefits**:

- Company pension
- Free parking

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 2 years (required)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person



  • Wooburn, United Kingdom CALA Group Full time

    **About The Role**: We are looking for a Construction Administrator to join our team in our Chiltern region. You will provide support to the construction team by carrying general administration duties and acting as conduit between office and site to ensure all site operatives are fully updated on all relevant construction processes and procedures. **Main...


  • Wooburn, United Kingdom TRS Group Full time

    We are looking to recruit a full time Administrative Assitant based in Wooburn green area. **Main requirements for daily duties will include**: - Purchase Order duties including purchasing, administration etc - Sales Orders, pricing etc - Invoicing - Despatch Note administrator. - Customer Service - Receptionist - Despatch Co-ordinator **Experience**: -...

  • Sales Administrator

    5 months ago


    Wooburn, United Kingdom Mobile Tyres 2 U Full time

    An exciting opportunity has arisen for a Sales Administrator to join our growing team. **About us**... **What we do**... Mobile Tyres 2 U provides a bespoke tyre fitting service 7 days a week and operates around the South East of England. Throughout the 16 years we've been operating, we've built up an impressive customer portfolio. We pride ourselves in...


  • Wooburn, United Kingdom Beltability Ltd Full time

    Job Description - Entry-Level Office Assistant We are an established company are looking for a reliable Entry-Level Office Assistant on a Full-time basis. The Trainee Office Administrator will undertake basic tasks to support their office colleagues and work within the team to provide a high standard of customer service. **Responsibilities** - Answer...


  • Wooburn Green, Buckinghamshire, United Kingdom Adecco Full time

    Sales Administrator Opportunity**About the Role**We are seeking a highly motivated and enthusiastic Sales Administrator to join our client's dynamic team in Bourne End, Buckinghamshire. As a Sales Administrator, you will play a crucial role in ensuring the smooth operation of our client's warehouse.**Key Responsibilities*** Provide top-notch administration...


  • wooburn, United Kingdom Trinity Resource Solutions Full time

    We are looking for a dynamic Office Manager with an Executive Assistant bursting to get out!! This role will primarily be responsible for managing the office management tasks along with travel and event management support the Director. Main Responsibilities include: Arranging all travel requirements for the employees, including flights, hotels, trains,...


  • Wooburn Green, United Kingdom CV-Library Full time

    Customer Services Administrator Cantello Tayler Recruitment are currently recruiting for a Temporary Customer Services Administrator to join our client based in Wooburn Green The successful Customer Services Administrator will: Assist the production team, respond to client emails in a timely manner. Build customer quotes using kit lists, schedules and...


  • Wooburn Green, United Kingdom Cantello Tayler Recruitment Ltd Full time

    Customer Services AdministratorCantello Tayler Recruitment are currently recruiting for a Temporary Customer Services Administrator to join our client based in Wooburn GreenThe successful Customer Services Administrator will:Assist the production team, respond to client emails in a timely manner.Build customer quotes using kit lists, schedules and...


  • Wooburn Green, Buckinghamshire, United Kingdom Adecco UK Limited Full time

    Job DescriptionWe are seeking a proactive and motivated Sales Administrator to join our friendly and growing team at our warehouse office in Buckinghamshire. This could be an amazing opportunity for you to gain experience and kickstart your career or to develop your skills and career within an office environment.Key ResponsibilitiesProvide exceptional...

  • Sales Administrator

    3 weeks ago


    Wooburn Green, United Kingdom Adecco UK Limited Full time

    We are seeking a proactive, motivated, and enthusiastic Sales Administrator to join our friendly and growing team at our warehouse office in Bourne End, Buckinghamshire. Whether you're looking to gain experience and kickstart your career or you're already an experienced sales administrator, this could be an amazing opportunity for you!As a Sales...


  • Wooburn Green, Buckinghamshire, United Kingdom Trinity Resource Solutions Full time

    We are seeking a highly organized and detail-oriented Office Manager and Executive Assistant to join our team at Trinity Resource Solutions. This role will be responsible for managing the day-to-day operations of the office, including travel and event management, as well as providing administrative support to the Director.Main Responsibilities...


  • Wooburn Green, Buckinghamshire, United Kingdom Curaa Group Full time

    About the RoleCuraa Group is seeking an experienced Part Time Administrative Assistant to join our team. In this role, you will be responsible for providing administrative support to the management team, ensuring the smooth day-to-day operations of the office.Key Responsibilities:Organise office operations and procedures, control and deal with all...


  • Wooburn Green, Buckinghamshire, United Kingdom Trinity Resource Solutions Full time

    We are seeking a highly organized and detail-oriented Office Manager and Executive Assistant to join our team at Trinity Resource Solutions.Main Responsibilities:Arrange travel requirements for employees, including flights, hotels, trains, and taxis, within budget guidelines.Coordinate meetings, conferences, and customer events, and attend meetings as...


  • Wooburn Green, United Kingdom Trinity Resource Solutions Full time

    We are looking for a dynamic Office Manager with an Executive Assistant bursting to get out!! This role will primarily be responsible for managing the office management tasks along with travel and event management support the Director. Main Responsibilities include:Arranging all travel requirements for the employees, including flights, hotels, trains, taxis...


  • Wooburn Green, United Kingdom Trinity Resource Solutions Full time

    We are looking for a dynamic Office Manager with an Executive Assistant bursting to get out!! This role will primarily be responsible for managing the office management tasks along with travel and event management support the Director. Main Responsibilities include:Arranging all travel requirements for the employees, including flights, hotels, trains, taxis...


  • Wooburn Green, United Kingdom Trinity Resource Solutions Full time

    Job Description We are looking for a dynamic Office Manager with an Executive Assistant bursting to get out!! This role will primarily be responsible for managing the office management tasks along with travel and event management support the Director. Main Responsibilities include: Arranging all travel requirements for the employees, including flights,...


  • Wooburn Green, Buckinghamshire, United Kingdom Adecco UK Limited Full time

    Job DescriptionWe are seeking a highly motivated and enthusiastic Sales Administrator to join our growing team at our office in the UK. This is an excellent opportunity for individuals looking to gain experience and kickstart their career or those already experienced in sales administration.Main Responsibilities:Provide exceptional customer service,...

  • Sales Coordinator

    7 months ago


    Wooburn, United Kingdom CALA Homes Full time

    **About The Role**: - We are currently looking for a Sales Coordinator to join our team based in Gemini House, Wooburn Green, to provide a full and professional sales administration service to the Sales Department.- The role holder will be responsible for maintaining the system database, reservations, exchanges, legal completion dates and completion...

  • Admin Assistant

    2 weeks ago


    Wooburn Green, United Kingdom Brock Recruitment Ltd Full time

    Office AdministratorPart TimeFlexible 16 hours per week We are recruiting for an Office Administrator for our clients Care Home. What we are looking for:This role is an exciting opportunity for an experienced Administrator looking to develop more managerial skills, or an experienced candidate looking for a return-to-work role.  This role is to support the...


  • Wooburn Green, Buckinghamshire, United Kingdom Chiltern Recruitment Full time

    We are seeking a highly skilled Accounts Manager to join our team at Chiltern Recruitment. This part-time position involves maintaining the basic bookkeeping functions of three organisations, liaising with their accountants, and assisting associates with their invoicing where instructed.Main Duties:Maintaining the basic bookkeeping functions of 3...