Senior Administrator

1 month ago

Wooburn Green, United Kingdom Ethypharm Full time

About Ethypharm Group

Ethypharm is a leading mid-sized global pharmaceutical company that manufactures and provides essential drugs, with a focus on hospital care, central nervous system (severe pain and addiction) and internal medicine. Our commitment is to improve patients' lives and make a positive impact on society and the environment.


Ethypharm has 1,700 employees dedicated to its various pharmaceutical activities, of which 1400 are in industrial operations.


Our six production sites located in France, the UK, Spain, and China have expertise in injectables and complex oral solid forms.


With a global presence in 68 countries, the company markets its products directly in Europe and China, and has strategic partnerships in the EMEA, NA, LATAM and APAC markets. Ethypharm works closely with the authorities and healthcare professionals to ensure that its medicines are used appropriately and that patients have access to them.


We are recruiting for a highly competent Senior Administrator to work in our commercial office in Wooburn Green.


This is a key role in our team providing sales and marketing support to the UK Commercial office and Marketing Head, focusing on ABPI compliance, and including broader administrative support for other functional areas. This extremely varied role will give you the opportunity to be involved across a wide variety of tasks and it is therefore important that you are flexible, adaptable, can learn quickly and are highly competent in the main responsibilities. We will give you support and training for the broader responsibilities where required.


Key responsibilities

  • Managing the end-to-end process of material sign off - liaising with the marketing agencies to make the necessary changes so that the marketing materials can be approved, loading of marketing materials onto MMM and liaise with Medical signatories to obtain sign off and support with obtaining appropriate references
  • Production and Printing of materials ie product leaflets; marketing materials, business cards
  • Managing and maintaining the materials website and withdrawals of materials
  • Liaise with HCP’s and KOL’s to arrange travel, registration and accommodation for meetings, conferences and events ensuring that all transfer of values are recorded, and all agreements are signed and relevant materials approved
  • Maintaining the data for Donations, Grants and Transfer of Value
  • Managing and recording the expenses for the marketing budget
  • Preparing rebate agreements and ensuring that they are all logged on the tracker
  • Act as Master File Delegate for Commercial Teams SOP’s & assist with ongoing maintenance of Training Records
  • Other broad responsibilities around PV, payroll, recruitment and CSR, diary management and travel bookings.


About you

Experience/Education

  • Proven experience in administrative role in a pharmaceutical sales and marketing environment.
  • Experience in organising meetings/events with external HCP customers
  • Up to date working knowledge of the ABPI code specifically around meetings, materials and Transfer of Value
  • Knowledge SAP


Skills/Knowledge

  • Excellent communication skills both written and verbal
  • Highly numerate
  • Excellent organisation skills able to organise time, workload and multitask
  • Customer focused
  • Positive, flexible & self-motivated
  • Relationship builder
  • Embraces change
  • Calm and professional approach at all times
  • Able to work on own initiative and as part of a team
  • Quick learner – able to pick up new administrative tasks covering multiple functions
  • Highly confidential and able to work with discretion and comfortable handling sensitive information


We recognise the value of diversity in the workplace and provide equal opportunities for all. We are always open to discussing flexible working arrangements where this meets with the needs of our business.

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