Events Assistant
3 weeks ago
**Purpose of the role**:
To assist the Events Manager and help manage and develop a programme of events in the Farnham Town Council area and to support visitor-related projects and activities.
**Main Areas of Responsibility**:
**Core Events**
To undertake a programme of major events in the town, including:
- Literary Festival (10 days of events in March)
- Sustainability Festival
- Walking Festival (two weeks in late spring)
- Music in the Meadow/Music in the Vineyard
- Proms and Pop in the Park
- Gin & Fizz Festival
- Feast of Food/Food Festival (two weeks in September including Gin Festival)
- October Craft Month
- Christmas Lights Switch-on
- Christmas Market
**This will involveassisting in (but not limited to)**
- Monitoring of event budgets.
- Project management of each individual event, ensuring all activities meet their required deadlines and be within budget.
- Working with external suppliers
- Liaising with local businesses, stallholders, performers, local schools
- Organising volunteers and event staff.
- Adhering to health and safety policies and ensuring all licensing requirements are followed.
- Promoting of events on social media
In addition, the postholder will offer support to the Council’s civic and twinning activities, Farmers’ Markets and on occasion external events organised by local community groups where the Council has an interest.
**Marketing & Publicity**
To assist with the Town Council’s marketing and publicity activities, including:
Updating the Council’s website and updating the Council’s social media pages according to the Council’s current marketing strategy and branding guidelines.
- Assist in providing input for press releases and publications.
- Production of content for event related publicity, publications and promotional material.
- Assist in the design of adverts that will be used to promote the Council’s events.
- Liaising with external organisations to advertise events appropriately.
- Publishing relevant information on the Council’s Social Media accounts
- using Social Media as an advertising tool in accordance with agreed protocols.
- Taking part in and providing information for the publication of relevant promotional material such as the visitor guide/maps.
- Providing publicity support for other community events including involvement in the Council’s Publications.
**Visitor Strategy**
To aid the development the Council’s tourism activities and visitor strategy, including:
- Taking part in the promotion and marketing of Farnham and its villages as a visitor destination, including the World Craft Town initiative and similar themed programmes.
- Supporting local partnerships, including the Farnham Visitors’ Forum, to promote Farnham.
- Maintaining and developing relationships with a range of local businesses, community groups, local authorities and voluntary organisations in the town and developing new links for the benefit of residents and business.
- Developing and maintaining Visitor Information outlets in the area.
**General Administration**
- Reception cover when required.
- To provide additional support as required by the Town Clerk and senior managers/team leaders.
- To take and relay accurate and timely messages from telephone callers and answer queries where possible.
- To deal with enquiries from Councillors, Officers of the Council and the general public raising any matters of concern with the Town Clerk
**General Duties**
- Supporting the development and implementation of new programmes, projects and plans to meet the Councils aims and objectives.
- Maintaining and preparing key performance indicators for projects.
- Attending external meetings and representing the Council as required.
- Attending Civic functions as and when required.
- Supporting colleagues and providing any cover as directed by the Town Clerk or Senior managers.
- Undertaking general filing as required.
- Carrying out any other reasonable duties, as required.
**Job Types**: Full-time, Permanent
**Salary**: £20,812.00-£22,777.00 per year
**Benefits**:
- Company pension
Schedule:
- Monday to Friday
- Weekend availability
Ability to commute/relocate:
- Farnham, GU9 7RN: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Event Management: 1 year (preferred)
Work Location: In person
Application deadline: 05/06/2023
Expected start date: 27/05/2024
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