Finance Administrator

An exciting opportunity to join a fast-growing start-up company that is developing the next generation of medical diagnostic tools and laboratory imaging systems.

We have developed and patented an optical visualisation technology which delivers a resolution far higher than our competitors have achieved. Using this technology, we are developing products that enable huge advancements in the field of low-cost, high-throughput diagnostics, and dramatically reduce the cost and time associated with the discovery of new medicines.

This role will assist with the financial administration of SMi’s UK office, especially in relation to purchasing. Working in the company’s UK head office in Newmarket and virtually with its US personnel, and reporting to the group CFO.

**KEY RESPONSIBILITIES**
- Controlling the lifecycle of purchase transactions:

- managing purchase orders to ensure that the required approvals are received and orders placed on a timely basis;
- ensuring that records regarding the placement of orders and receipt of items and invoices are accurate and as up-to-date as possible;
- utilising the group’s order management system to facilitate the above and to ensure that the workflow is as standardised and automated as possible; and
- maintaining close contact with suppliers to ensure the timely placement of orders and receipt of goods and invoices
- Ensuring that suppliers are paid on time, utilizing the outsourced payments function provided by SMi’s accountants as far as possible.
- Acting as the primary point of contact for the accountants to ensure that they can produce the group’s monthly management accounts and quarterly VAT returns to the required deadlines.
- Working closely with SMi’s Project Manager to ensure that expenditure against budgets is tightly controlled and that variances to budget are understood.
- Providing the documentation required for quarterly reporting of costs to be claimed under the group’s UK grant awards.
- Assisting with the finance information required to ensure successful UK R&D tax credit claims.
- Ensuring that the UK company’s assets are properly recorded and monitored.
- Documenting the group’s ordering processes, and ensure compliance with the same.

**SKILLS**
- Organised and structured / methodical approach (essential)
- Accuracy and attention to detail (essential)
- Ability to demonstrate a professional, confident and ‘can do’ attitude (essential)
- Experience with Xero (desirable); MS Excel (essential); Word / Powerpoint (desirable)
- Possess a friendly, approachable manner and communicate effectively with all employees (essential)
- Bookkeeping experience (desirable)
- Experience with order management systems (desirable)

Hours: 16-20 per week (negotiable)

**Job Type**: Part-time

Schedule:

- Day shift