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Billings and Finance Assistant
3 months ago
A global law firm is seeking a Billing and Financial Operations Assistant** **to spend 60% of their time in the Billing Assistant role where they will be responsible for processing of bills using Aderant.
They will spend remaining 40% of their time in the Financial Operations role looking after Office Accounts. They will be primarily responsible for entering the office account receipts in an efficient and timely manner and assisting with the firm’s London accounts payable function.
Please note - this is a 6 month fixed term contract likely to go permanent thereafter. The role is paying up to £40,000 (pro rata) and is hybrid (3 days in the central London office, 2 you’ll work from home).
**ESSENTIAL JOB FUNCTIONS**:
**Billing Assistant duties to include**:
- To deal with and resolve all queries as necessary.
- To have a good knowledge of the SRA regulations.
- To have a good understanding of the UK VAT regulations.
- To check bills for accuracy and return to Partners and secretaries for dispatch.
- To update the Practice Management System (Aderant) from Fee-earners’ input.
- To check all details for accuracy, e.g. matter numbers, dates.
- To monitor and maintain the security of the system and data.
- To work with Partners to maximise billing and clear non-billable time to ensure WIP reports are accurate.
**Financial Operations Assistant duties to include**:
- Approving vendor invoices within the Basware system.
- To transfer/post accounts payable invoices into our accounts system in a timely manner, ensuring that they are coded and authorised in line with company policy.
- To upload multi-line invoice charges (catering, taxis, couriers) into the accounts system.
- Reconciling supplier statements and liaising with vendors directly with any queries.
- To prepare BACS supplier payment runs twice a month plus processing payments as required.
- Post the related charges applied to the company credit card to the accounts system and ensure it is paid by the deadline.
- Assist with reviewing bank accounts online and collating remittance advices for electronic receipts and posting these receipts to the system.
- Assist with the monitoring of bank accounts balances to ensure funds are available when needed.
- Assist with the monthly and special partner distribution payments.
- Assist with cover of the other roles/duties in the AP and Cashiering Department in times of absence.
- Ad hoc finance duties including writing cheques, opening post and banking.
**KNOWLEDGE, SKILLS AND ABILITIES**:
- High level of computer literacy.
- A knowledge of the SRA Accounts Rules is desirable
- Strong communication skills, both verbal and written.
- Aderant knowledge desirable.
- Educated to secondary school level, with a minimum of grade C in Maths and English at GCSE.
- Office account cashiering and billing experience both in a law firm environment would be extremely useful.
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