Junior Legal Administrator

4 weeks ago

London, United Kingdom Adecco Full time

Legal Secretarial Administrator

22-25k

9:00-17:30 Monday to Friday

St Albans (full time in office)

An exciting opportunity has arisen for a Secretarial Administrator to join the Commercial Property Department in the St Albans Office of this highly regarded Commercial Law Firm which prides itself on its professional ethos and collegiate and flexible workingenvironment.

If you are keen to join a professional services firm where you can learn, grow, and develop, this is a fantastic opportunity to learn from professionals within a supportive team. Training and development opportunities will be provided where necessary

**Key Role & Responsibilities**:

- Copy and audio typing various documents - mainly in Word, iManage, iManage Share, Outlook, PDF Docs, Acrobat, Indigo, DocuSign and Excel
- Proof reading and amending documents
- Transcribing and formatting documents
- Converting documents from PDF to Word and reformatting and proofing and creating house-style as required
- Picking up dictation from BigHand
- Organising printing
- Scanning and photocopying
- drafting formsg., AP1, TR1s
- replying to requisitions
- uploading documents
- Post completion formalities
- drafting notice of transfer/charge, deed of covenant
- Land registry services
- Requesting office copies
- Submitting official searches
- Map searches
- Lease and deed summaries
- Scheduling deeds
- Phoning lenders to request documents or updates
- Requesting planning documentation from local authority website
- Drafting letters to clients, HMRC, HMLR and solicitors.
- Opening files
- Client ID & matter forms
- Completing smartsearches
- Compiling sales packs
- Creating folder on iManage share/dropbox
- Indexing sales packs
- Preparing basic replies to CPSEs
- Drafting basic reports on title
- Closing files
- Completing file closure form
- printing financial report
- requesting WIP/balances written off
- Using a variety of electronic tools such as e-chits - checking incoming payments and preparing all documents, ready for monies to be claimed and e-chit
- Preparing Invoices, BACS/TT payments, checking ledgers and verifying bank details
- Credit Control
- sending overdue reminders to clients
- Arranging file and deed retrieval from storage
- Additional ad hoc support/ cover as/ when required by other fee earners or departments
- Reception cover as required
- Organising diaries/calendars, arranging meetings internally and externally and on Teams or Zoom

**Key Skills**:

- Communication
- Excellent attention to detail and organisational skills
- Ability to prioritise workload and produce accurate work to tight deadlines
- Competent user of Outlook, Word, PDF Docs and Excel
- Teamwork
- Being adaptable and flexible
- Having competent knowledge about legal practice
- Excellent interpersonal abilities including a good telephone manner and face to face communication skills with colleagues and clients
- Good grammar and spelling a must
- A proactive and enthusiastic approach

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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